Reedley High School-School Site Council Bylaws Preamble In order to provide greater flexibility for schools in coordinating and using the various funds they receive while providing individual program protections, and to meet the unique needs of all students in the regular program through collaborative decision making between parents and the school community, we adopt these bylaws. ARTICLE I Name of Council The name of this Council shall be the Reedley High School Site Council. ARTICLE II Role of the Council This section of the bylaws shall in no way be construed as giving the School Site Council a veto over any education program. The Council shall be an advising and collaborating Council in order to further the purpose of education and the specific purpose of these bylaws. In the absence of written consent, no Council member shall be required to provide any sum of money, property or service other than services described herein, to the School Site Council. The Council shall carry out all other duties and responsibilities assigned to it in the Education Code of the State of California. ARTICLE III Members Section 1- Size and Composition The RHS School Site Council shall be composed of a minimum of twelve (12) members. Half of the members will be the principal, classroom teachers, and other school personnel; half parents, students and/or other community members. Community member s (if selected) will be selected by parents of students attending the school. Council members representing parents and/or community members may be employees of the school district but may not serve as a parent representative at the site of employment. Parents may serve as a staff member of the Council if they are employed by the site and have children attending school at that site. Section 2-Term of Office Term of office will rotate according the date of taking office. Community members, parents and teachers are not on the same two year rotation. Student term of office is one year as voted by the Academic Student Body elections.
Section 3-Voting Rights Each elected representative of the RHS SSC is entitled to one vote and may cast that vote on each formal motion submitted to a vote by the council. The elected alternate shall vote in the absence of the elected representative he/she replaces. Absentee ballots or proxy ballots shall not be permitted. Section 4-Termination of Membership A member shall no longer hold membership should he or she cease to be a resident of the area or no longer meets the membership requirements under which he or she was selected; e.g., a parent becomes employed by the district. Membership shall automatically terminate for any member who is absent from all regular meetings for a period of three consecutive months. The Council, by affirmative vote of two-thirds of all of the members, can suspend or expel a member. Section 5-Transfer of Membership Membership in RHS SSC is not transferable or assignable. Section 6- Resignation Any member may resign by filing a written resignation with the Principal. The written resignation shall become a part of the RHS SSC records in the event of a dispute. Section 7- Vacancy Any vacancy on the council shall be filled for the remainder of the school year by joint appointment of the chairperson and the principal. Every attempt possible will be made to select a replacement based on the ranked election results from the previous RHS SSC member election. Replacement alternates shall also be selected from this list. In the event this is impossible the chair and principal shall be provided a list of possible replacements that reflect the constituency of the departed member. If agreement on filling the vacancy is not reached, an election shall be held as soon as possible pursuant to the terms of this Article. If the unexpired term is for another school year thereafter, the term for that year shall be filled by the regular election process described in this Article. ARTICLE IV Officers Section 1-Officers The Officers of the RHS SSC shall be a chairperson, vice chairperson, secretary, and other officers as the Council may deem desirable. The principal may not serve as the chairperson. School Site Council officers should be parents (if at all possible). Section 2-Election and Term of Office The officers of the School Site Council shall be elected annually and shall serve for one year or until each successor has been elected.
Section 3-Removal Any officer may be removed by a two-thirds vote of all members sitting on the School Site Council whenever, in the judgment of the Council, the best interest of the Council would be served thereby. Section 4-Vacancy A vacancy in any office because of death, resignation, removal, disqualification, or otherwise shall, by special election, be filled by the members of the RHS SSC for the unexpired portion of the term. The alternate for the vacant position to be replaced shall fill the vacancy. Replacement of alternates shall be selected first from the election rankings by appointment and vote of the majority of RHS SSC members present for the remainder of the current school year. Section 5-Chairperson The chairperson shall preside at all meetings and sign the assurances in the site plan and other communications from the RHS SSC. The chairperson will normally develop the meeting agenda in coordination with the Principal, assigns RHS SSC members to subcommittee work, advances the work of the posted agenda, assures all voices are heard in the RHS SSC and manages the meeting with the assistance of the Principal. The chairperson facilitates the meeting pursuant to the Code of Conduct adopted by the Board of Education and these bylaws. The Chairperson may independently add an item to an agenda if relevant to the role of the RHS SSC. Section 6- Vice Chair Person The duties of the vice chair person shall be to represent the chairperson in assigned duties and to substitute for the chairperson during his/her absence. Section 7-Secretary The secretary, with the assistance of the Principal; keep factual, true and accurate minutes of all RHS SSC meetings and shall distribute the copies of the minutes to each of the RHS SSC members at the subsequent meeting. Minutes shall be as brief as possible in a standard format to assist in prompt translation. The secretary shall also keep a current list of all RHS SSC members with role, name, address, phone number and start and end dates of terms. The Secretary shall keep all copies of information distributed at meetings attached to the meeting agenda and minutes and give them to the Principal for distribution, organization and storage. Section 8- Principal (Parliamentarian) The Principal is a voting member of the Council. He/she provides information and leadership to the council and administers the school level activities in the single plan for school improvement. The Principal works with the Council to assure the single plan for student achievement is legal based on student achievement data and student needs and is monitored for implementation and effectiveness. The Principal shall consult with the RHS SSC secretary in advance of the meeting to assure minutes are accurate and available and to assure that the RHS SSC membership continues to be duly formed. The Principal shall oversee the public posting of the agenda. The Principal may independently call a meeting of the RHS SSC. The Principal assure all RHS SSC documentation is available to the public upon request. The Principal shall assure that all RHS SSC members are appropriately trained to fulfill their roles and responsibilities.
ARTICLE VI Meetings of the School Site Council Section 1- Regular Meetings The RHS SSC shall meet regularly at least four times per year. The tentative schedule for the meetings will be sent to all parents, students and staff at the beginning of each semester to encourage full participation in the RHS SSC. Special meetings may be called by the Chairperson, Principal, or his/her representative in the case of an emergency or by a majority vote of the RHS SSC members. Section 2- Time and Location of Meetings The RHS SSC shall hold its regular annual meetings and its special meetings in a facility provided by the school and readily accessible by all members of the public, including handicapped persons. The RHS SSC must consult at least two times a year with the school-level English Learners Advisory Committee (ELAC) to consult the needs of EL students and one time per year with the Title 1 parents for the same purpose. Section 3- Notice of meetings Public notice of meetings shall be given, in writing and agendas posted seventy-two (72) hours in advance in a place accessible to the entire school community and parents. Any change in the established date, time or location must be given special notice. All special meetings shall be publicized in writing. Agenda items may be added to an agenda by either the Chairperson or the Principal provided the item is relevant to the role of the RHS SSC. Section 4-Quorum The presence of fifty-one percent (51%) of the total membership shall be required in order to constitute a quorum necessary for the transaction of the business of the RHS School Site Council. No decision of the School Site Council shall be valid unless a majority of the members then holding office concur therein by their votes. Section 8-Minutes Minutes shall be kept for each meeting and submitted for approval at the next meeting. The minutes of the meeting shall be made available for any interested person or group and shall be forwarded to the Superintendent s office. Section 9-Decisions of RHS SSC The SSC members as elected representatives will use the following process in their decision-making: 1. A representative of the SSC that is determined by the Principal will draft the Site Plan. 2. Determine how each group (parents, teachers, students, and other staff) will assess the consensus of the people who elected them on matters of significant impact to the school community. The Principal shall assist representatives to develop and implement their plan to assess their constituency. The plan shall become part of the public record in the school minutes and other community groups will be notified.
3. No items may be voted on by the SSC in any meetings unless noticed in the written agenda 72 hours in advance of the meeting. In the event of an unavoidable emergency the SSC vote on an item that needs immediate attention. 4. SSC members shall vote for the site plan in accordance with their constituency. 5. All decisions of the SSC shall be made only after an affirmative vote of a majority of its members in attendance, provided a quorum is in attendance. 6. In the event of a split vote on the site plan, the SSC with the assistance of the Principal and district personnel shall make every attempt to develop a community process to clarify, modify and unify the members of the SSC to recommend a site plan that the school community can live with. 7. If District administration has submitted a model plan to a SSC, including a single plan for student achievement or any other site-based plan, and if a School Site Council has not finally approved a site plan at or before the second to last Board meeting of each school year the SSC shall be deemed to have adopted and approved the plan submitted by District administration as its own. Section 10-Conduct of Meetings All regular and special meetings of the School Site Council shall be conducted in accordance with Roberts Rules of Order or in accordance with an appropriate adaptation thereof. Section 11-Meetings Open to the Public All regular and special meetings of the School Site Council and of its standing or special committees shall be open at all times to the public. ARTICLE VII Amendments These by-laws may be amended at any time by a two-thirds affirmative vote of the members of the Council, provided that the amendment is used to further the purpose of the Council as herein expressed. Any amendments must conform to the Education Code of the State of California. In witness thereof, the Reedley High School Site Council has caused these by-laws to be duly executed on September 24, 2014 Name of School Site Chairperson Signed (Chairperson, School Site Council)