1767 CITY OF MOYIE SPRINGS Regular Meeting and Public Hearing September 5 th, 2018 City Council Public Hearing and Regular Session September 5th, 2018 at 7:00 PM The regular meeting was called to order by Council President Steve Economu. Present were Council members Geoff Hollenbeck, Terry Johnson, Tim Narvaez, Public Works Supervisor - John Nelson, Fire Chief - Ken English, City Clerk/Treasurer - Donna Wilson-Funkhouser, and City Attorney - Dan Featherston. Signed in: The meeting attendance also included Jim Ball, Les Love from Idaho Forest Group, Craig and Diane Charter, Ginger Perrenoud, Rosanne Smith, and Dennis Weed from EDC. Open Meeting with the Pledge of Allegiance: Added Agenda Item: Council President Steve Economu addressed Jim Ball. Jim Ball requested that his plat map for his parcel split on 60 Moyie Street be added to the agenda for approval. He explained the agenda item had been on the August agenda but the plat map was not completed by the meeting. Council President Steve Economu allowed the agenda item to be added under miscellaneous. Prior Minutes Approval of August 8 th, 2018 Meeting Minutes: Council President Steve Economu asked for the Council s comments or questions on the August 8th regular meeting minutes. Council President Steve Economu noted a correction on page two, paragraph three, the word reflex should be reflect. Council President Steve Economu entertained a motion to approve the minutes. A motion was made by Terry Johnson and seconded by Geoff Hollenbeck to approve the minutes as written from August 8th, 2018 with the noted word corrected. Motion carried. Approve Current Financials: Council President Steve Economu asked for the review of the current financials from August, 2018. Council President Steve Economu asked for questions or comments on the different departmental City funds. The Council reviewed the financials. Council President Steve Economu entertained a motion to accept the current financials if there were not any questions or comments. A motion was made by Terry Johnson and seconded by Geoff Hollenbeck to approve the current August financials. Motion carried. Recorded September 5th, 2018 Public Hearing Minutes: Public Hearing: Ordinance #128 - Budget 2018-19 Council President Steve Economu opened the public hearing for the budget 2018-19 Ordinance No. 128 at 7:11 PM.
1768 Council President Steve Economu asked for any questions or comments on the proposed budget. Donna Wilson-Funkhouser read the Ordinance No. 128 Annual Appropriation 2018-19. ORDINANCE NO. 128 An Ordinance Entitled "The Annual Appropriation Ordinance For The Fiscal Year Beginning October 1, 2018 And Ending September 30, 2019" Appropriating The Sum of $657,077.25 To Defray The Expenses And Liabilities of The City of Moyie Springs For Said Year; Levying A Sufficient Tax Upon The Taxable Property Within Said City For General Revenue Purposes For Which Such Appropriation Is Made; And Levying Special Taxes Upon Taxable Property Within Said City For Special Revenue Purposes Within The Limits Of Said City of Moyie Springs, Idaho. Be It Ordained By the Acting Mayor and City Council of the City of Moyie Springs, Boundary County, Idaho: Section 1: That the sum of $657,077.25 be and the same is hereby appropriated to defray the necessary expenses and liabilities of the City of Moyie Springs, Boundary County, Idaho, for the fiscal year beginning October 1, 2018. Section 2: That the objects and purposes for which such appropriations are made as follows: GENERAL FUND EXPENDITURES: Salaries 51,255.14 Capital Improvements 60,726.61 Taxes & Insurance 46,577.06 Water Electricity & Salaries 61,761.17 Retirement 5,732.19 Sewer - Electricity & Salaries 7,591.36 Administration 41,751.53 Water Expenses 200,770.54 Planning & Zoning 250.00 Sewer Expenses 100,083.61 Shop, fuel, Equipment 18,050.00 Road Fund Expenses 62,528.04 Total Expenses $657,077.25 Section 3: That the General Levy of 60,140.08 on all the taxable property within the City of Moyie Springs be and the same is hereby levied for general revenue purposes for the fiscal year commencing October 1, 2018. Section 4: That no Special Levy is imposed. Section 5: That provisions of this Ordinance are hereby declared to be severable and if any provision of this Ordinance or the application of such provision to any person or circumstance is declared invalid for any reason, such declaration shall not affect the validity of remaining portions of this Ordinance. Section 6: The Ordinance shall take effect and be in full force upon its passage, approval and publication in one (1) issue of the Bonners Ferry Herald, a newspaper of general circulation published within the City of Moyie Springs and the official newspaper thereof. PASSED under suspension of rules upon which a roll call vote was duly taken and duly enacted as an Ordinance of the City of Moyie Springs at a regular session of the City Council September 5th, 2018.
1769 Steve Economu entertained a motion for the second and third readings to be read in title only, and afterwards a roll call for the approval of the Ordinance No.128. A motion was made by Geoff Hollenbeck and seconded by Terry Johnson for Ordinance No.128 to be read in title only for the two additional readings. Motion carried. The second reading was done by Donna Wilson-Funkhouser in title only. Council President Steve Economu gave the third readings in title only. Title Only: An Ordinance Entitled "The Annual Appropriation Ordinance For The Fiscal Year Beginning October 1, 2018 And Ending September 30, 2019" Appropriating The Sum Of $657,077.25 To Defray The Expenses And Liabilities Of The City Of Moyie Springs For Said Year; Levying A Sufficient Tax Upon The Taxable Property Within Said City For General Revenue Purposes For Which Such Appropriation Is Made; And Levying Special Taxes Upon Taxable Property Within Said City For Special Revenue Purposes Within The Limits Of Said City Of Moyie Springs, Idaho. Council President Steve Economu asked if there were any questions or comments. He called for motion. A motion was made by Geoff Hollenbeck and seconded by Terry Johnson to approve Ordinance No. 128. A roll call vote was made. Geoff Hollenbeck - Aye; Terry Johnson Aye; Tim Narvaez Aye. Motion carried. Council President Steve Economu declared the public hearing closed at 7:27 PM. 2103 Roosevelt Bill Mutter Zoning Variance Fence Stipulation: Bill Mutter was not in attendance. A certified letter had been sent, and a follow up letter was hand delivered to his residence. The pending variance was not completed as agreed upon. The Council discussed further action. Tim Narvaez said that Bill Mutter should receive a letter to cease his commercial business as he did not follow the agreed upon actions to receive the variance. Council President Steve Economu asked for a motion to have Attorney Dan Featherston send a letter to Bill Mutter regarding the violation and non compliance with the pending variance. A motion was made by Geoff Hollenbeck and seconded by Terry Johnson to have a legal letter sent to Bill Mutter requiring his agreed upon actions be completed to receive the zoning variance, or cease his mechanic business. Motion carried. 185 Wells Street Parcel Split Questions Diane & Craig Charter: Craig Carter addressed the Council and asked if it was possible for them to split their property at 185 Wells Street. Council President Steve Economu stated that the minimum requirement was a ¾ acre lot or above, and would require a survey and a plat map. Jim Ball questioned the waterline needing to be upgraded in size to adequately supply water. John Nelson agreed that additional water hook ons would require the need to upgrade the waterline, depending on how many lots the Charter s were considering. He thought that if he just added one additional lot that the water would be sufficient, but any further division would need the waterline to be upgraded. The Charter s presented a drawing splitting the lot into one 2 acre lot and one 3 acre lot. Tim Narvaez asked John Nelson to clarify the water upgrade. John Nelson said that it is a 4 line servicing the lot. He said that one additional hook on would probably be doable, if approved by
1770 the Council; but any more than that would require the waterline to be upgraded. He added that it is a 4 waterline now and would need upgraded to an 8 waterline. Ken English commented that a 8 line is now required for fire protection. Tim Narvaez said that the Council should research the necessity of the 8 waterline upgrade before any further additional hook ons. Council President Steve Economu said that the Charters would need to have a more accurate map or plat. Diane Charter said that they would have a more refined map for the October meeting. Donations to the City / Resolution 2018-01: Rosanne Smith wanted to see that the Council correctly account for the donations received. The Council had received two donations to the City totaling $5,650.00 to be used for parks and recreation. Donna Wilson-Funkhouser stated that she was unaware and had corrected the donations by having a resolution prepared by Attorney Dan Featherston to designate those funds. Resolution 2018-01 was read for the donated funds to be dedicated to parks and recreation and increase the 2017-18 budget. The Council discussed the resolution and its purpose and need for all donated funds to have a resolution to increase the budget to accommodate the donated monies and designate the usage of donations. Council President Steve Economu asked for a motion to accept Resolution No. 2018-01 to designate the $5,650.00 in donations for parks and recreation. A motion was made by Terry Johnson and seconded by Geoff Hollenbeck to accept Resolution No. 2018-01. Motion carried. Dennis Weed EDC: Old Atkins Store in Bonners Ferry: Dennis stated that three different companies were looking at this location for a store not a grocery store. Intermax: Dennis Weed reported that Intermax received a grant to upgrade rural areas internet. He said that in the next couple of years the area should see an increase in internet speed. He added that Fat Beam has begun laying fiber that will increase the quality and speed as well. T-Mobile: Dennis Weed said that he is still working with T-Mobile in putting up cell towers in Boundary County. Three Mile and Moyie Sewer / Boundary County: Dennis Weed reported that the Boundary County Commissioner had met with the Kootenai Tribe in regards to the option of the use of the Kootenai River for the sewer discharge. The sewer water would be chlorinated and then de-chlorinated and would be clear water before being discharged. They committee for the sewer plan is still working on the plans for the joint venture with the City of Moyie Springs and possibly piping the sewage to the City of Moyie Springs lagoon to be processed. This is found to be the less expensive option, and with grant monies that the sewer rate would probably remain the same. Playground Update: Dennis Weed had drafted a letter from the Council to the City of Bonners Ferry in regards to leasing the property off of North Division Street next to the City of Bonners Ferry Substation for a City park for $1.00 annually. Dennis Weed had also drafted a letter for the CCR committee of the Moyie River Estates to get their
1771 approval of the playground. Council President Steve Economu entertained a motion to sign the letter of intent to the City of Bonners Ferry that Dennis Weed had drafted to lease their property near their Substation. A motion was made by Terry Johnson and seconded by Tim Narvaez to have the Mayor sign the LOI letter for the leasing of the land for a City park of the City of Bonners Ferry. Motion carried. Idaho State Code Manuals - Updated: Attorney Dan Featherston asked if the Council would consider updating the current Idaho State Code Manuals. He prefers the hard copy for a legal reference. Volunteer Fire Dept. Report: Ken English informed the Council of First Aid Classes being held and the cost of $22.00 per person to be certified, and can be held on any Monday night that the fire department agreed on. Ken English updated the Council on the plans for the proposed fire department plans. He stated that he had given the plans to a couple of contractors just to get a cost basis for the project. He said that the proposed plans would be around $250,000.00. Ken English said that he would draft a letter to the Union Pacific Railroad requesting their financial assistance in building a new fire hall. Steve Economu suggested sending a request to the PPG pipeline as well. Ken English reported the following incidents from August, 2018: August 1st Ambulance Assist West Railroad Street; August 6th Ambulance Assist on West Railroad Street; August 13 th Met with Dan Jordan regarding the fire hall building plans; August 15 th - Fire Chief s Meeting; August 23rd Ambulance Board Meeting; August 24th Fire at the IFG Mill; and August 31st Ambulance Assist on Pear Street. Ken English also stated that the replacement garage door had been ordered for the fire hall. Water & Sewer Report: John Nelson reported on the water for the month of August 2018 - Total pumped for August 2018-10,447,200 gallons. High day was the 10th 444,000 gallons - Low was the 24th 217,700 gallons the average was 337,006 gallons for August. John Nelson updated the Council on the time frame for the installation of the new water meter at the IFG mill. John Nelson reported that he had received the Speed Study done by the Idaho Transportation Department. The study did not show the need for the speed reduction thru the City. Steve Economu said that the residents wanted the speed reduction and for the safety of the residents it warranted the speed reduction. Tim Narvaez commented on the Speed Study suggestion of working with the property owner for the removable of the brush to open up the site line; and that ITD is the one responsible for that removal and maintaining the site line as in their highway right of way. The Council discussed the Speed Study and the results. John Nelson said that ITD would attend the next meeting to explain the results. John Nelson also asked the Council for their approval to hire additional help for the installation of new water meter for the Idaho Forest Group mill. The Council discussed options for the help needed and the process of installation. Council President Steve Economu asked what the cost would be for the hired help for the project. John Nelson
1772 said he guessed that it would cost up to $300 to $500 dollars a day, and probably a two day project. Tim Narvaez said that the correct paperwork would need to be completed for the City to hire any help. Council President Steve Economu entertained a motion to hire additional help for the IFG water meter installation at a probable expense of $1,000.00. A motion was made by Geoff Hollenbeck and seconded by Tim Narvaez to allow John Nelson to hire a subcontractor to help with the installation of the new meter for the Idaho Forest Group Mill. Motion carried. Misc Business: Jim Ball 60 Moyie Street Parcel Split: Jim Ball presented the final plat for the Council approval of the parcel split of his property at 60 Moyie Street into two lots. Council President Steve Economu asked Jim Ball his intentions for the additional lot. Jim Ball said that it would be for a residential home, and that the plan would be to separate the commercial business on the original lot with a fence and some trees. Council President Steve Economu entertained a motion for the Mayor to sign the final plat for the property split of 60 Moyie Street. A motion was made by Terry Johnson and seconded by Geoff Hollenbeck for the signing of the final plat by the Mayor. Motion carried. Jim Ball will purchase an additional water and sewer hook on for the property. PAC Survey: The PAC Income Survey for the City to qualify for grant participation have been sent out and the hand delivered surveys will be delivered tomorrow to the chosen recipients. Odor Complaint: Tim Narvaez excused himself from the Council to address the odor complaint that the City had received. He stated that he had received the letter from the City that addressed the odor complaint coming from his property. He explained the situation and the hot weather and the air pressure contributing to the strong odor originating from his business. He said that they have purchase odor abatement products that would breakdown the odor to use to prevent the odor. He added that they have changed their cleaning methods to reduce the odor and to abate the problem. Council President Steve Economu suggested the selling of the waste product. Tim Narvaez said that is something that they are looking at doing. GIS Mapping: Dennis Weed reported that the City of Bonners Ferry had purchased the GIS mapping utility software, and that the City of Moyie Springs might look at sharing with them to map our City utilities. IFG Letter Regarding Unmuffled Brakes: Tim Narvaez thanked the Les Love and the IFG Mill for the letters that were sent out to notify the contractors and truck drivers of the City s unmuffled brake ordinance. Executive Session: None
1773 Discuss & Pay Bills: Council President Steve Economu entertained a motion to pay bills from August 2018. A motion to pay the bills was made by Terry Johnson and seconded by Geoff Hollenbeck. Motion carried. Adjourn: Council President Steve Economu entertained a motion to adjourn. Terry Johnson made a motion to adjourn and it was seconded by Geoff Hollenbeck. Motion carried. Meeting adjourned. Attest: City Clerk