MINUTES OF A REGULAR MEETING OF THE BOARD OF EDUCATION OF SENECA TOWNSHIP HIGH SCHOOL, DISTRICT 160, SENECA, IL A regular meeting of the Seneca Township High School Board of Education was held on March 16, 2011 at 6:00 p.m. President Robert Lee called the meeting to order with roll call. 1. ROLL CALL: Present: Applebee, Johnson, Lee, Hovious, Maierhofer,, Hamilton Absent: Others present: Superintendent Mark Thurwanger, Principal Doug Evans, Assistant Principal Dan Manullang, Recording Secretary Carolyn Lockridge, David Geekie, Steve Nelson, Jack Hayes, John Elanardo, Ron Frye, George Lamboley, Sara Olson, Patricia Neuendorf, Cathy Lowrey, Jean Robinson, Pat Knapp, Fran Ogden, student award winners and guests. 2. RECOGNITION OF GUESTS AND VISITORS Student of the Month Winners were recognized. 3. INVESTMENT REPORT Mr. Thurwanger gave the Investment Report. President Lee stated that the Investment Report would stand approved as presented, subject to audit. 4. TREASURER S REPORT Mr. Steep gave the Treasurer s Report. President Lee stated that the Treasurer s report would stand approved subject to audit. 5. APPROVAL OF MINUTES A. Minutes Mr. Thurwanger stated he received no corrections or additions to the minutes. President Lee stated the minutes would stand approved as presented. 6. ACCOUNTS PAYABLE Mr. Thurwanger indicated the questions he received were listed on the Accounts Payable Questions handout. President Lee asked for a motion to approve the accounts payable as presented.
A motion was made by Joe Johnson and seconded by Ron to approve the Accounts Payable as presented. 7. PUBLIC COMMENT There was no public comment. 8. EDUCATIONAL ITEM Mr. Thurwanger reviewed information concerning school consolidation. 9. SUPERINTENDENT S REPORT A. Finance Report 1. 2011-12 Lunch Fees Mr. Thurwanger indicated the Finance Committee reviewed the 2011-12 lunch fees and are recommending the prices remain the same as last year. A motion was made by Jim Hovious and seconded by Rob Maierhofer to approve the 2011-12 Lunch Fee Schedule as presented. 2. 2011-12 Registration Fees Mr. Thurwanger indicated the registration fees were reduced last year from $150 to $50. The Finance Committee reviewed the schedule and are recommending the fees remain at the reduced rate. A motion was made by Rob Maierhofer and seconded by Rich Hamilton to approve the 2011-12 Registration Fee Schedule as presented.
3. GCA Contract Renewal Mr. Thurwanger indicated the GCA contracts both have an automatic renewal clause that sets March 31 st as the deadline if the District wishes to discontinue the contracts. The contracts will renew at CPI or 3%, whichever is less. The Finance Committee is recommending the renewal of the contracts. A motion was made by Joe Johnson and seconded by Jim Hovious to allow the GCA Contracts to renew as presented. B. Personnel Report Mr. Thurwanger stated the Personnel Report will be discussed in Executive Session. C. Building, Grounds & Transportation 1. Construction Update FQC and Studio GC updated the board on the softball field and the transportation building. The projects are on time and on budget. 2. Facilities Plan Update Mr. Thurwanger stated the intent of this agenda item was to continue discussion and allow for potential action regarding the Facilities Plan after the March 10 th Board Study Session. A discussion was held concerning the possible options available. FQC and Studio GC answered questions concerning the current facility plan design, options for redesign, anticipated timelines and additional costs associated with any redesign of the original Facilities Plan. The guaranteed maximum price that was associated with the original Facilities Plan was dependent on the original design and phasing of the project. A new guaranteed maximum price will be prepared after the new scope of the project is determined.
After much discussion, the Board directed FQC and Studio GC to proceed with the vocational area and two story co-curricular space as directed and to put a hold on the redesign of the physical education space until a Community Group is formed in the near future. A motion was made by Ron and seconded by Rich Applebee to direct FQC and Studio GC to proceed with the preparation of bid documents for the auto shop addition, vocational area remodel and associated site work as presented. ROLL CALL: Ayes: Applebee, Hamilton, Hovious, Lee, Maierhofer, Johnson A motion was made by Ron and seconded by Jim Hovious to direct FQC and Studio GC to proceed with the design modification, constructability and costs associated with the two story addition, connecting point, and associates site work as presented. ROLL CALL: Ayes: Applebee, Hamilton, Hovious, Lee, Maierhofer, Johnson A motion was made by Ron and seconded by Rich Hamilton to direct FQC and Studio GC to prepare a timeline associated with the modified facility plan projects as presented. ROLL CALL: Ayes: Applebee, Hamilton, Hovious, Lee, Maierhofer, Johnson A motion was made by Jim Hovious and seconded by Rich Applebee to direct Mr. Thurwanger to prepare financing options for the modified facility plan and adjusted long term financial projections as presented. ROLL CALL: Ayes: Applebee, Hamilton, Hovious, Lee, Maierhofer, Johnson D. Policy 1. PRESS Policies 1 st Reading Mr. Thurwanger referred to the PRESS policies that were included in the Board Packet. This will represent the first reading of the policies.
E. 2011-12 School Calendar Mr. Thurwanger stated the draft calendar that was presented at the February Board Meeting has not been changed. The Seneca Education Association has reviewed the calendar. A motion was made by Joe Johnson and seconded by Ron to approve the 2011-12 School Calendar as presented. F. Executive Session Mr. Thurwanger stated he would ask for an Executive Session at the end of the meeting to discuss personnel. 10. PRINCIPAL/ASSISTANT PRINCIPAL REPORT A. SHS Handbooks Mr. Evans and Mr. Manullang reviewed the various handbooks and changes that are being proposed for the 2011-12 school year. They asked Board Members to call with any questions. The handbooks will be presented for approval at the April Board Meeting. B. Good News Mr. Evans and Mr. Manullang updated the Board on Pride Assembly and the accomplishments of the students at SHS. 11. ADMINISTRATIVE COMMUNICATIONS Mr. Thurwanger reviewed the supplemental reading material. Information concerning the Speech Night and National Honor Society Banquet were reviewed. The IVCC workshops, LaSalle County Principal Information, and the FAIRCOM Strategic Goals were included in the reading material. Information from various newspaper articles, newsletters and the State Superintendent Weekly Message were also reviewed.
EXECUTIVE SESSION A motion was made by Rich Hamilton and seconded by Joe Johnson to go into Executive Session, including Administration, to discuss the appointment, employment, compensation, discipline, performance or dismissals of employees. 12. ACTION ITEMS AFTER EXECUTIVE SESSION A motion was made by Jim Hovious and seconded by Rich Hamilton to approve the Personnel Report as presented. ROLL CALL: Ayes: Applebee, Hamilton, Hovious, Lee, Maierhofer, Johnson 13. ADJOURNMENT The meeting adjourned at 8:35 p.m. President, Board of Education Date Secretary, Board of Education