CITY OF BAYTOWN NOTICE OF MEETING BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT SPECIAL MEETING THURSDAY, AUGUST 24, 2017 4:30 P.M. COUNCIL CHAMBER, CITY HALL 2401 MARKET STREET BAYTOWN, TEXAS 77520 AGENDA CALL TO ORDER AND ANNOUNCEMENT OF QUORUM 1. PROPOSED RESOLUTIONS a. Consider a resolution making a change in the 2016-17 budget to reprogram $13,000 from Unforeseen/New Initiatives to Machinery & Equipment to fund the proposed Travis School Park Special Needs Playground Project. b. Consider a resolution authorizing an First Amendment to the Agreement for Funding of the Special Needs Playground Project at William B. Travis Elementary School Park with the City of Baytown. 2. DISCUSSIONS a. Discuss improvements to the Brunson Theater Building, located at 315 W. Texas Avenue, and related off-site infrastructure and parking improvements. 3. MANAGER'S REPORT a. Reminder that the next Baytown Municipal Development District meeting is scheduled for Thursday, September 7, 2017, at 4:30 p.m., in the City Council Chamber, 2401 Market Street, Baytown, Texas, 77520. 4. ADJOURN
BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT SPECIAL MEETING Meeting Date: 08/24/2017 Subject: Travis School Park Special Needs Playground Project Prepared for: Scott Johnson, Parks and Recreation Prepared by: Scott Johnson, Parks and Recreation 1. a. Information ITEM Consider a resolution making a change in the 2016-17 budget to reprogram $13,000 from Unforeseen/New Initiatives to Machinery & Equipment to fund the proposed Travis School Park Special Needs Playground Project. PREFACE This proposed resolution authorizes a budget transfer of $13,000 from 99002 Unforeseen/New Initiatives to 84042 Machinery & Equipment to fund the proposed Travis School Park Special Needs Playground Project. The requested amount would help staff complete the construction of this new special needs park; the project costs are as follows: Project Budget Quantity Unit Cost Cost 1 Playground Fall Surface 1 $38,450.00 $38,450.00 2 Curbing 240 $32.00 $7,680.00 3 connecting sidewalks 45 $68.00 $3,060.00 4 ADA Handicap Ramps 3 $450.00 $1,350.00 5 Concrete Base for Playground 345 $68.00 $23,460.00 6 Playground Features 1 $45,000.00 $45,000.00 7 Construction Estimate Total $119,000.00 Funding MDD Budget 2016-2017 $50,000.00 Lions Club $1,000.00 Rotary Check $30,000.00 GCCISD $25,000.00 Requested MDD $13,000.00 Total Contributions $119,000.00
The playground equipment will be assembled and installed by the Parks and Recreation Department and a Rotary Club of Baytown workday will be held in September to beautify the park. The funding for this project will be available immediately. RECOMMENDATION Staff recommends approval. Fiscal Impact Fiscal Year: 2017 Acct Code: 21505 - PRMD3410 Source of Funds (Operating/Capital/Bonds): MDD Funds Budgeted Y/N: N Amount Needed: $13,000.00 Fiscal Impact (Additional Information): Attachments Resolution - Reprogramming for Special Needs Playground
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT MAKING A CHANGE IN THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT S FISCAL YEAR 2016-2017 BUDGET IN ORDER TO REPROGRAM FUNDS FOR THE TRAVIS SCHOOL PARK SPECIAL NEEDS PLAYGROUND PROJECT; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ****************************************************************************** BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT: Section 1: That the Board of Directors of the Baytown Municipal Development District hereby makes changes in the Baytown Municipal Development District s Fiscal Year 2016-2017 Budget to reprogram funds for the Travis School Park Special Needs Playground Project, as more particularly described in Exhibit A, which is attached hereto and incorporated herein for all intents and purposes. Section 2: This resolution shall take effect immediately from and after its passage by the Board of Directors of the Baytown Municipal Development District. INTRODUCED, READ and PASSED by the affirmative vote of the Board of Directors of the Baytown Municipal Development District, this the 24 th day of August, 2017. ATTEST: STEPHEN H. DONCARLOS, President LETICIA BRYSCH, Assistant Secretary APPROVED AS TO FORM: IGNACIO RAMIREZ, SR., General Counsel \\cobfs01\legal\karen\files\city Council\Municipal Development District\Resolutions\2017\August 24\ReprogrammingFunds4MDD.doc
BAYTOWN MUNICIPAL DEVELOPMENT 1. b. DISTRICT SPECIAL MEETING Meeting Date: 08/24/2017 Subject: Consider Authorizing the First Amendment for Funding of the Special Needs Playground Project at Travis School Park with the City of Baytown Prepared for: Scott Johnson, Parks and Recreation Prepared by: Scott Johnson, Parks and Recreation Information ITEM Consider a resolution authorizing an First Amendment to the Agreement for Funding of the Special Needs Playground Project at William B. Travis Elementary School Park with the City of Baytown. PREFACE This proposed ordinance authorizes the First Amendment to the Agreement for Funding of the Special Needs Playground Project at William B. Travis Elementary School Park with the City of Baytown for additional funding not to exceed $13,000. The City of Baytown is cooperating with the Goose Creek CISD, Rotary Club, Kiwanis Club and Lion's Club to establish a special needs playground at Travis School Park. This will be the second special needs park in the City, as the first one was completed in 2015 at Bowie School Park and has been very successful. This effort will include the installation of specific park playground equipment that is specially made for special needs children that will be completed by the Parks and Recreation Department. The Rotary Club of Baytown workday will be held in September to beautify the park. The funding for this project will be available immediately. RECOMMENDATION Staff recommends approval. Fiscal Impact Fiscal Year: Acct Code: 21505 - PRMD3410 Source of Funds (Operating/Capital/Bonds): MDD Funds Budgeted Y/N: Amount Needed: $13,000.00
Fiscal Impact (Additional Information): Resolution - First Amendment Exhibit A - First Amendment Attachments
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE THE FIRST AMENDMENT TO THE AGREEMENT FOR FUNDING OF THE SPECIAL NEEDS PLAYGROUND PROJECT AT WILLIAM B. TRAVIS ELEMENTARY SCHOOL PARK WITH THE CITY OF BAYTOWN; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED THIRTEEN THOUSAND AND NO/100 DOLLARS ($13,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ************************************************************************************* BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT: Section 1: That the Board of Directors of the Baytown Municipal Development District hereby finds that the expenditures authorized herein are for improvements, which satisfy the purposes for which the funds can be expended pursuant to Chapter 377 of the Texas Local Government Code and/or Section 3888.102 of the Special District Local Laws Code. All required findings pursuant thereto are hereby declared to have been made and adopted as findings of the Board of Directors. Section 2: That the Board of Directors of the Baytown Municipal Development District hereby authorizes the President to execute the First Amendment to the Agreement for Funding of the Special Needs Playground Project at William B. Travis Elementary School Park with the City of Baytown. A copy of said amendment is attached hereto as Exhibit A, and incorporated herein for all intents and purposes. Section 3: That the Board of Directors of the Baytown Municipal Development District hereby authorizes the payment of an additional amount not to exceed THIRTEEN THOUSAND AND NO/100 DOLLARS ($13,000.00) to the City of Baytown in accordance with the amendment referenced in Section 2 hereof. Section 4: This resolution shall take effect immediately from and after its passage by the Board of Directors of the Baytown Municipal Development District. INTRODUCED, READ and PASSED by the affirmative vote of the Board of Directors of the Baytown Municipal Development District, this the 24 th day of August, 2017. ATTEST: STEPHEN H. DONCARLOS, President LETICIA BRYSCH, Assistant Secretary APPROVED AS TO FORM: IGNACIO RAMIREZ, SR., General Counsel \\COBFS01\Legal\Karen\Files\City Council\Municipal Development District\Resolutions\2017\August 24\TravisSchoolParkInterlocalResolution.doc
Exhibit "A" FIRST AMENDMENT TO THE AGREEMENT FOR FUNDING OF THE SPECIAL NEEDS PLAYGROUND PROJECT AT WILLIAM B. TRAVIS ELEMENTARY SCHOOL PARK STATE OF TEXAS COUNTY OF HARRIS This First Amendment ( First Amendment ) to that certain Agreement for Funding of the Special Needs Playground Project at William B. Travis Elementary School Park (the Agreement ) effective On October 1, 2016, by and between the BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT, a political subdivision of the State of Texas, hereinafter called District, and the CITY OF BAYTOWN, a home-rule municipal corporation located in Harris and Chambers Counties, Texas, hereinafter called the City is made by and between the same parties on the date hereinafter last specified. WHEREAS, the District desires to promote new or expanded business development within its boundaries; and WHEREAS, District and City entered into the Agreement for Funding of the Special Needs Playground Project at William B. Travis Elementary School Park; however, additional funding is necessary for the completion of the Project; and WHEREAS, the District and the City desire to amend the Agreement for the additional funds necessary for the completion of the Project up to an amount not to exceed THIRTEEN THOUSAND AND NO/100 DOLLARS ($13,000.00); NOW THEREFORE, for and in consideration of the premises and mutual covenants herein contained, it is agreed as follows: 1. Definitions. Unless a different meaning clearly appears from the context, words and phrases as used in this First Amendment shall have the same meanings as in the Agreement. 2. Amendments. Section 5 Funds to be provided by the District of the Agreement is hereby amended as follows: Section 5. Funds to be provided by the District. For and in consideration of the services to be provided by the City in furtherance of this Agreement, the District shall tender funds to the City in an amount not to exceed SIXTY-THREE THOUSAND AND NO/100 DOLLARS ($63,000.00). All payments required to be made herein shall be payable on or before 30 days after the District receives an invoice therefor from the City. 3. Entire Agreement. The provisions of this First Amendment and the provisions of the Agreement should be read together and construed as one agreement provided that, in the event of any conflict or inconsistency between the provisions of this First Amendment and the provisions of the Agreement, the provisions of this First Amendment shall control. First Amendment to the Agreement for Funding of the Special Needs Playground Project at William B. Travis Elementary School Park, Page 1
IN WITNESS WHEREOF, the parties have made and executed this First Amendment in multiple copies, each of which shall be an original and effective on the day of, 2017. CITY OF BAYTOWN BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT RICHARD L. DAVIS City Manager ATTEST: STEPHEN H. DONCARLOS President ATTEST: LETICIA BRYSCH City Clerk APPROVED AS TO FORM: LETICIA BRYSCH Assistant Secretary APPROVED AS TO FORM: IGNACIO RAMIREZ, SR. City Attorney IGNACIO RAMIREZ, SR. General Counsel \\cobfs01\legal\karen\files\city Council\Municipal Development District\Resolutions\2017\August 24\FirstAmendment2SpecialNeedsPlaygroundProjectatTravisElementarySchoolPark.doc First Amendment to the Agreement for Funding of the Special Needs Playground Project at William B. Travis Elementary School Park, Page 2
BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT SPECIAL MEETING Meeting Date: 08/24/2017 Subject: Discussion regarding the Redevelopment of the Brunson Theater Prepared for: Ron Bottoms, City Management Prepared by: Karen Horner, Legal 2. a. Information ITEM Discuss improvements to the Brunson Theater Building, located at 315 W. Texas Avenue, and related off-site infrastructure and parking improvements. PREFACE This item will allow the Board to discuss the possible improvements to the Brunson Theater Building, located at 315 W. Texas Avenue, and related off-site infrastructure and parking improvements. RECOMMENDATION
BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT SPECIAL MEETING Meeting Date: 08/24/2017 Subject: Next MDD Meeting Prepared for: Leticia Brysch, City Clerk's Office Prepared by: Alisha Segovia, City Clerk's Office 3. a. Information ITEM Reminder that the next Baytown Municipal Development District meeting is scheduled for Thursday, September 7, 2017, at 4:30 p.m., in the City Council Chamber, 2401 Market Street, Baytown, Texas, 77520. PREFACE RECOMMENDATION