AVIATION AUTHORITY REGULAR BOARD MEETING and BOARD OF ADJUSTMENT HEARING Thursday, 9:00 A.M. Boardroom Level 3 at Tampa International Airport AGENDA Any person who desires to appeal any decisions made at this meeting will need a record of the proceedings and for that purpose may need to ensure that a verbatim record of the proceeding is made which includes the testimony and evidence upon which the appeal is based. Any person requiring reasonable accommodations to attend any public meeting because of a disability or physical impairment must submit a written request to Joseph W. Lopano, Chief Executive Officer, Hillsborough County Aviation Authority, Post Office Box 22287, Tampa, FL 33622 or via facsimile at (813) 870 7868. Such request must be received at least 48 hours before the meeting. If you have any questions, please call (813) 870 8701.
AGENDA Page 2 TABLE OF CONTENTS A. CALL TO ORDER (BOARD OF ADJUSTMENT HEARING)... 4 B. PLEDGE OF ALLEGIANCE... 4 C. BOARD OF ADJUSTMENT HEARING... 4 1. Airport Study No. 2016 02, Request for Variance, TM Tampa, LLC, requesting a variance to construct a twenty five story apartment building, with a maximum height of 288 AMSL at a site located at 1115 E. Twiggs Street, Tampa, FL, Resolution No. 2016 44... 5 2. Airport Study No. 2016 03, Request for Variance, Feldman Equities, LLC, requesting a variance to construct a fifty two story residential building, with a maximum height of 628 AMSL at a site located on the corner of Brorein Street and Ashley Drive, Tampa, FL, Resolution No. 2016 45 7 D. CALL TO ORDER (REGULAR BOARD MEETING)... 9 E. APPROVAL OF THE AGENDA... 9 F. PUBLIC COMMENTS... 9 G. APPROVAL OF THE MINUTES Regular Authority Meeting March 3, 2016... 9 H. MANAGEMENT REPORT... 9 I. APPROVAL OF THE CONSENT AGENDA... 9 1. Operating Agreement for Ground Handlers, G2 Secure Staff, LLC, Tampa International Airport, Resolution No. 2016 34... 10 2. Operating Agreement for Non Signatory Passenger Air Carriers, Swift Air, LLC, Tampa International Airport, Resolution No. 2016 35... 11 3. Use and Lease Agreement for Carrier Service Providers, Island Travel & Tours, Ltd., Co., Tampa International Airport, Resolution No. 2016 36... 12 4. Space Rental Agreement, United Airlines, Inc., Tampa International Airport, Resolution No. 2016 01... 14 5. Amendment No. 2 to Agreement for Special Legal Services, Carlton Fields, P.A. n/k/a Carlton Fields Jorden Burt, P.A., Tampa International Airport, Resolution No. 2016 46... 16 6. Ground Lease with Improvements, City of Tampa, Tampa International Airport, Resolution No. 2016 15... 17 7. Purchase Order, Information Technology Professional Services and Training utilizing GSA Contract No. GS 35F 497AA, Applications Software Technology Corporation, Tampa International Airport... 19 J. POLICIES OR RULES FOR CONSIDERATION OR ACTION... 20 K. COMMITTEE REPORTS... 21 L. UNFINISHED BUSINESS... 22 1. Selection of Artists and Award of Contracts, Tampa International Airport Public Art Main Terminal, Airside F and Consolidated Rental Car Facility, Tampa International Airport, Resolution Nos. 2016 21, 2016 22, 2016 23, 2016 24, 2016 25, 2016 26, 2016 27, 2016 28 and 2016 29... 22 2. Award of Contract, Employee Cafeteria Management Services, Compass Group USA, Inc., by and through its Canteen Vending Services Division, Tampa International Airport, Resolution No. 2016 43... 26
AGENDA Page 3 TABLE OF CONTENTS (Continued) UNFINISHED BUSINESS (Continued) 3. Amendment No. 1 to Part 1 Design Build Contract, Checked Baggage System Upgrades and Optimization, HCAA Project No. 5991 14, Skanska USA Building, Inc., Tampa International Airport, Resolution No. 2016 42... 28 M. NEW BUSINESS... 30 1. Construction Contract, Structural & Pavement Inspection & Rehabilitation Roadway Pavement Repairs, HCAA Project No. 6280 15, Civil Site Constructors, Inc., Tampa International Airport, Resolution No. 2016 38... 30 2. Construction Contract, Petroleum Storage Systems Refurbishment FY15, HCAA Project No. 6285 15, Diversified Professional Services Corp., Tampa International, Peter O. Knight, Tampa Executive, Plant City Airports, Resolution No. 2016 40... 32 3. Selection of Firm and Award of Contract, Airport Consultant Services, Ricondo & Associates, Inc., Tampa International Airport, Resolution No. 2016 39... 34 4. Selection of Firm and Amendment 1 to Master Services Agreement No. MSA 724379, Third Party Administrative Services, Aetna Life Insurance Company, Tampa International Airport, Resolution No. 2016 37... 36 5. Selection of Firm and Award, Group Vision Insurance Benefits, Humana Insurance Company, Tampa International Airport... 38 N. PRESENTATIONS None... 40 O. STAFF REPORTS... 40 P. ATTORNEY CLIENT CLOSED SESSION... 40 Q. ADJOURNMENT... 40
AGENDA Page 4 A. CALL TO ORDER (BOARD OF ADJUSTMENT HEARING) B. PLEDGE OF ALLEGIANCE C. BOARD OF ADJUSTMENT HEARING
AGENDA Page 5 C. BOARD OF ADJUSTMENT HEARING 1. Airport Study No. 2016 02, Request for Variance, TM Tampa, LLC, requesting a variance to construct a twenty five story apartment building, with a maximum height of 288 AMSL at a site located at 1115 E. Twiggs Street, Tampa, FL, Resolution No. 2016 44 I. Background: TM Tampa, LLC (Petitioner) is requesting a variance to construct a twenty five story apartment building, with a maximum height of 288 AMSL at a site located at 1115 E. Twiggs Street, Tampa, FL. The nearest airport is Peter O. Knight. Notice of this hearing before the Board of Adjustment was provided on March 18, 2016. II. Proposal: Petitioner is requesting a variance to construct a twenty five story apartment building. III. Operational Impact: The Petition was presented to the Airport Hearing Officer on February 18, 2016 and, based on testimony and evidence presented, the Hearing Officer found that approval of the variance, with required conditions, would have no effect on existing FAA restrictions, would not cause additional impacts or loss of utility to Peter O. Knight, would not be contrary to the public interest, will do substantial justice, and is in accordance with the spirit of the Airport Zoning Regulations and Chapter 333, Florida Statutes. The FAA s aeronautical study found that Petitioner s request would not be a hazard to air navigation provided certain conditions are met. Additionally, the FDOT did not identify any concern with the request. IV. Funding: N/A
AGENDA Page 6 C1 (Continued) V. Recommendation: The Airport Hearing Officer recommends that the Board of Adjustment approve the variance to Airport Zoning Regulations requested by Petitioner with the following conditions: (1) the structure must be marked/lighted in accordance with FAA Advisory Circular 70/7460 1 K Change 2, Obstruction Marking and Lighting, flags/red lights Chapters 4, 5 (Red), & 12; (2) Petitioner must notify the Airport at least five days after construction reaches its greatest height; (3) temporary construction equipment higher than 288 AMSL must obtain a separate variance; and (4) any glint/glare issues identified by the Authority prior to or during construction associated with the new structure must be addressed and mitigated by the Petitioner to the satisfaction of the Authority so as to avoid adverse impacts to aviation. The variance will be valid until the FAA Determination of No Hazard to Air Navigation expires on March 11, 2017, but if the FAA Determination of No Hazard is extended by the FAA for no more than 18 months, the variance will also be extended one time, without further action of the Board of Adjustment, provided that no changes in the proposed building have occurred. The Board of Adjustment may render its decision based on the findings and recommendations of the Hearing Officer. However, the Board of Adjustment may, but is not required to, review the record of the Hearing Officer s public hearing. VI. Resolution: Resolution No. 2016 44 approves and authorizes a variance for Airport Study No. 2016 02, TM Tampa, LLC, to construct a twenty five story apartment building, with a maximum height of 288 AMSL at a site located at 1115 E. Twiggs Street, Tampa, FL; and authorizes the Airport Zoning Director or his designee to execute all other ancillary documents.
AGENDA Page 7 C. BOARD OF ADJUSTMENT HEARING 2. Airport Study No. 2016 03, Request for Variance, Feldman Equities, LLC, requesting a variance to construct a fifty two story residential building, with a maximum height of 628 AMSL at a site located on the corner of Brorein Street and Ashley Drive, Tampa, FL, Resolution No. 2016 45 I. Background: Feldman Equities, LLC (Petitioner) is requesting a variance to construct a fifty two story residential building, with a maximum height of 628 AMSL at a site located on the corner of Brorein Street and Ashley Drive, Tampa, FL. The nearest airport is Peter O. Knight. Notice of this hearing before the Board of Adjustment was provided on March 18, 2016. II. Proposal: Petitioner is requesting a variance to construct a fifty two story residential building. III. Operational Impact: The Petition was presented to the Airport Hearing Officer on February 18, 2016 and, based on testimony and evidence presented, the Hearing Officer found that approval of the variance, with required conditions, would have no effect on existing FAA restrictions, would not cause additional impacts or loss of utility to Peter O. Knight, would not be contrary to the public interest, will do substantial justice, and is in accordance with the spirit of the Airport Zoning Regulations and Chapter 333, Florida Statutes. The FAA s aeronautical study found that Petitioner s request would not be a hazard to air navigation provided certain conditions are met. Additionally, the FDOT did not identify any concern with the request. IV. Funding: N/A
AGENDA Page 8 C2 (Continued) V. Recommendation: The Airport Hearing Officer recommends that the Board of Adjustment approve the variance to Airport Zoning Regulations requested by Petitioner with the following conditions: (1) the structure must be marked/lighted in accordance with FAA Advisory Circular 70/7460 1 K Change 2, Obstruction Marking and Lighting, flags/red lights Chapters 4, 5 (Red), & 12; (2) Petitioner must notify the Airport at least five days after construction reaches its greatest height; (3) temporary construction equipment higher than 628 AMSL must obtain a separate variance; and (4) any glint/glare issues identified by the Authority prior to or during construction associated with the new structure must be addressed and mitigated by the Petitioner to the satisfaction of the Authority so as to avoid adverse impacts to aviation. The variance will be valid until the FAA Determination of No Hazard to Air Navigation expires on July 12, 2017, but if the FAA Determination of No Hazard is extended by the FAA for no more than 18 months, the variance will also be extended one time, without further action of the Board of Adjustment, provided that no changes in the proposed building have occurred. The Board of Adjustment may render its decision based on the findings and recommendations of the Hearing Officer. However, the Board of Adjustment may, but is not required to, review the record of the Hearing Officer s public hearing. VI. Resolution: Resolution No. 2016 45 approves and authorizes a variance for Airport Study No. 2016 03, Feldman Equities, LLC, to construct a fifty two story residential building, with a maximum height of 628 AMSL at a site located on the corner of Brorein Street and Ashley Drive, Tampa, FL; and authorizes the Airport Zoning Director or his designee to execute all other ancillary documents.
AGENDA Page 9 D. CALL TO ORDER (REGULAR BOARD MEETING) E. APPROVAL OF THE AGENDA F. PUBLIC COMMENTS G. APPROVAL OF THE MINUTES Regular Authority Meeting March 3, 2016 H. MANAGEMENT REPORT I. APPROVAL OF THE CONSENT AGENDA
AGENDA Page 10 I. CONSENT ITEM 1. Operating Agreement for Ground Handlers, G2 Secure Staff, LLC, Tampa International Airport, Resolution No. 2016 34 I. Background: Ground handling operators providing service at Tampa International Airport must have, at a minimum, a ground handling operating agreement prior to commencing operations. G2 Secure Staff, LLC (G2) has requested that it be authorized to provide interior aircraft cabin cleaning for its customers. II. Proposal: This item grants to G2 the non exclusive right to provide interior aircraft cabin cleaning services to air carriers at Tampa International Airport for the term of May 1, 2016 through September 30, 2020. For the privilege of providing ground handling services to non signatory air carriers, G2 will pay to the Authority five (5%) percent of G2 s monthly Gross Receipts, payable in equal monthly installments. Gross Receipts include the gross revenues from all sales made and services performed for cash, credit or otherwise, pursuant to G2 s ground handling operations at the Airport. Gross Receipts exclude the retail value of fuel and oil and the related fuel service fee; gross revenues for all services provided to signatory air carriers and entities located off Airport; certain catering sales; and ferrying and diverted landings. Either party may terminate the Operating Agreement upon 30 days' written notice. III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution No. 2016 34. V. Resolution: Resolution No. 2016 34 approves and authorizes execution of the Operating Agreement for Ground Handlers at Tampa International Airport with G2 Secure Staff, LLC; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
AGENDA Page 11 I. CONSENT ITEM 2. Operating Agreement for Non Signatory Passenger Air Carriers, Swift Air, LLC, Tampa International Airport, Resolution No. 2016 35 I. Background: Passenger air carriers providing regularly scheduled service at Tampa International Airport that have not executed an Airline Airport Use and Lease Agreement with the Authority must have, at a minimum, an Operating Agreement for Non Signatory Passenger Air Carriers prior to commencing operations. Swift Air, LLC (Swift Air) desires to provide passenger air carrier service beginning April 25, 2016 for a total of four times a week to Havana, Santa Clara, and Camagüey, Cuba. II. Proposal: This Operating Agreement is for a term commencing and ending September 30, 2020, concurrently with all other non signatory passenger air carrier operating agreements. Either party may terminate the Operating Agreement with 30 days' written notice, without cause. Swift Air will pay landing fees for FY16 at the rate of $1.627 per thousand pounds of gross landing weight, adjusted at least annually in accordance with the terms of the Operating Agreement. All fees and charges may be adjusted without amendment to the Operating Agreement. A security payment of $47,486.85, equal to three months estimated fees and charges, is required. All charges for use of the Airport s facilities will be on a per use basis. III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution No. 2016 35. V. Resolution: Resolution No. 2016 35 approves and authorizes the Chief Executive Officer to execute the Operating Agreement for Non Signatory Passenger Air Carriers at Tampa International Airport with Swift Air, LLC; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
AGENDA Page 12 I. CONSENT ITEM 3. Use and Lease Agreement for Carrier Service Providers, Island Travel & Tours, Ltd., Co., Tampa International Airport, Resolution No. 2016 36 I. Background: Commencing April 25, 2016, Island Travel & Tours, Ltd., Co. (Island Travel), a Carrier Service Provider, will provide passenger air service between Cuba and Tampa International Airport initially under an agreement with Swift Air, LLC who is operating at Tampa International Airport under an Operating Agreement for Non Signatory Passenger Air Carriers with the Authority. In support of those passenger air service operations, Island Travel needs authorization to provide limited passenger services and to lease ticket counter office space. II. Proposal: This Agreement authorizes Island Travel to provide passenger check in and ticketing, to prepare clearance documents, to collect fees for oversized baggage, to furnish linguists for the assistance of passengers, and to contract with an air carrier operating under a signatory or non signatory operating agreement with the Authority to provide passenger air carrier service. The Agreement also leases 62 square feet of ticket level office space for a term commencing April 15, 2016 and terminating concurrently with other space rental agreements on September 30, 2020. The Agreement provides for an annual rental rate adjustment and may be terminated by either party upon 30 days' written notice. A payment security of $5,000.00 is also required. Space Description Sq. Ft. Rate Annual Monthly Ticket Counter Office 62 $200.54 $12,433.48 $1,036.12 III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution No. 2016 36.
AGENDA Page 13 I3 (Continued) V. Resolution: Resolution No. 2016 36 approves and authorizes the execution of the Use and Lease Agreement for Carrier Service Providers at Tampa International Airport with Island Travel & Tours, Ltd., Co.; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
AGENDA Page 14 I. CONSENT ITEM 4. Space Rental Agreement, United Airlines, Inc., Tampa International Airport, Resolution No. 2016 01 I. Background: United Airlines, Inc. (United) operates at Tampa International Airport under an Airline Airport Use and Lease Agreement (Signatory Agreement) with the Authority. United previously notified the Authority of its intent to release certain Ticket Level and Airside A Ramp Level space from its Signatory Agreement effective September 30, 2015. However, while renovations are underway for the spaces United is retaining in its Signatory Agreement, United is continuing to temporarily occupy the released Ticket Level and Airside A Ramp Level spaces. II. Proposal: United is requesting to lease the following Ticket Level and Airside A Ramp Level spaces at the square footage and FY 2015 16 non signatory rates indicated below: Location Sq. Ft. FY15 16 Rate Annual Rent Monthly Rent Ticket Level 190 $200.54 $38,102.60 $3,175.22 A/S A Ramp Level 520 $84.49 $43,934.80 $3,661.23 Total 710 $82,037.40 $6,836.45 The Space Rental Agreement terminates concurrently with all other space rental agreements on September 30, 2020. The Space Rental Agreement allows United to terminate the interim lease of these Ticket Level and Airside A Ramp Level spaces upon 30 days notice when United s renovations are complete. Either party may terminate the Space Rental Agreement upon 30 days written notice. III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution No. 2016 01.
AGENDA Page 15 I4 (Continued) V. Resolution: Resolution No. 2016 01 approves and authorizes execution of the Space Rental Agreement at Tampa International Airport with United Airlines, Inc.; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
AGENDA Page 16 I. CONSENT ITEM 5. Amendment No. 2 to Agreement for Special Legal Services, Carlton Fields, P.A. n/k/a Carlton Fields Jorden Burt, P.A., Tampa International Airport, Resolution No. 2016 46 I. Background: On December 3, 2013, the Board approved an Agreement with Carlton Fields, P.A. for special legal services with regards to construction litigation and other related legal matters in a total not to exceed amount of $250,000. The initial term of the Agreement was December 5, 2013 through December 4, 2015, with two, one year renewal options at the discretion of the Chief Executive Officer or designee. The two, one year renewal options have been exercised, revising the end date of the Agreement to December 4, 2017. The Authority may cancel the Agreement with 30 days advance written notice. On December 3, 2015, the Board approved Amendment No. 1 authorizing an increase of $150,000 to the Agreement for a total not to exceed amount of $400,000. II. Proposal: This Amendment No. 2 authorizes an increase of $400,000 to the Agreement for a new total not to exceed Agreement amount of $800,000. Carlton Fields will continue to represent the Authority with regard to ongoing legal matters related to construction. III. Funding: This item is included in the FY2016 O&M Budget. IV. Recommendation: Management recommends adoption of Resolution No. 2016 46. V. Resolution: Resolution No. 2016 46 approves and authorizes execution of Amendment No. 2 to the Agreement for Special Legal Services at Tampa International Airport with Carlton Fields, P.A. n/k/a Carlton Fields Jorden Burt, P.A.; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
AGENDA Page 17 I. CONSENT ITEM 6. Ground Lease with Improvements, City of Tampa, Tampa International Airport, Resolution No. 2016 15 I. Background: Since 1975, the City of Tampa (City) has leased 1.98 acres of land from the Authority on which the City constructed a non commercial hangar facility, apron and other improvements used for the storage and maintenance of the City s Police Department aircraft. Title to the City s improvements passed to the Authority in 1996. In lieu of cash rent and fuel flowage fees, the City has provided in kind patrol services at Peter O. Knight Airport. The 2015 16 contract year value for rent and fuel flowage fees was $78,459. The current lease expired on March 31, 2016. II. Proposal: This Ground Lease with Improvements (Lease) continues the City s use of the noncommercial hangar facility, on a triple net basis, for the term of April 1, 2016 through March 31, 2021, with one five year renewal option upon approval by the Authority s Chief Executive Officer or his designee. Either party may terminate the Lease upon 180 days written notice. The City will no longer provide in kind services under the Lease but will instead pay rent annually at a fair market value determined by appraisal. Description Sq. Ft. Rate Yearly Monthly Ground Area 45,845 $0.70 $32,091.50 $2,674.29 Paved Vehicle Parking Area 17,621 $0.80 $14,096.80 $1,174.73 Paved Aircraft Parking Area 22,983 $0.85 $19,535.55 $1,627.96 Hangar Facility 10,511 $4.00 $42,044.00 $3,503.67 Total Initial Rents: $107,767.85 $8,980.65 The annual rent increases each year at the rate of one percent per year, adjusting at the renewal option, if exercised, to the then appraised rent, and increases at one percent per year for each year thereafter throughout the five year renewal option. In addition to the payment of rent, the City is required to pay a cash fuel flowage fee equal to $0.05 per gallon on aircraft fuel delivered to the premises.
AGENDA Page 18 I6 (Continued) III. IV. Funding: N/A Recommendation: Management recommends adoption of Resolution No. 2016 15. V. Resolution: Resolution No. 2016 15 approves and authorizes the Chief Executive Officer to execute the Ground Lease with Improvements at Tampa International Airport with the City of Tampa; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
AGENDA Page 19 I. CONSENT ITEM 7. Purchase Order, Information Technology Professional Services and Training utilizing GSA Contract No. GS 35F 497AA, Applications Software Technology Corporation, Tampa International Airport I. Background: Applications Software Technology Corporation will provide information technology consulting services to facilitate improvements to the existing Business Intelligence solution and for the implementation of Data Relationship Management. This will allow for the management of financial master data in order to efficiently obtain statistical and financial information to support business decisions and analysis at Tampa International Airport. Authority Policy P410 authorizes the utilization of federal, state, local or multi state cooperative purchasing contracts to purchase goods and services without obtaining three quotes or advertisement. II. Proposal: Authorize the use of GSA Contract No. GS 35 F 497AA for the issuance of purchase orders to Applications Software Technology Corporation for information technology consulting services for the term of through August 13, 2018 in a total amount not to exceed $400,000. III. Funding: This item is included in the O&M Budget. IV. Recommendation: The Chief Executive Officer recommends the Board authorize the issuance of purchase orders to Application Software Technology Corporation and authorize the Chief Executive Officer or his designee to execute all other ancillary documents. The Board may act on this by motion; no resolution is required.
AGENDA Page 20 J. POLICIES OR RULES FOR CONSIDERATION OR ACTION
AGENDA Page 21 K. COMMITTEE REPORTS
AGENDA Page 22 L. UNFINISHED BUSINESS 1. Selection of Artists and Award of Contracts, Tampa International Airport Public Art Main Terminal, Airside F and Consolidated Rental Car Facility, Tampa International Airport, Resolution Nos. 2016 21, 2016 22, 2016 23, 2016 24, 2016 25, 2016 26, 2016 27, 2016 28 and 2016 29 I. Background: The Public Art Program provides a variety of opportunities for the traveling public to experience and engage in artistic excellence. As part of the Master Plan construction program, locations throughout the Airport s facilities were identified to accommodate Public Art. On August 17, 2015, a Call for Artists was issued for Tampa International Airport Public Art Main Terminal, Airside F and Consolidated Rental Car Facility. Seven hundred fifty three (753) Artist applications were received. After thorough review and discussion, the Public Art Committee developed a recommended short list, which was approved by the Board at the November 5, 2015 Board meeting. Artist presentations were held in January and February of 2016. The Public Art Committee evaluated Artist proposals and made final recommendations on February 24, 2016. The Public Art Committee did not reach consensus on the selection of an Artist for the Main Terminal location. A recommendation for this location will be made at a later date. II. Proposal: The Public Art Committee recommends that each of the Artists listed below be awarded an Artist Services Contract for the specific location and dollar amount noted. Location: AS F 2 Studio Daniel Canogar Inc. $572,320 Location: AS F 3 Elisabeth Forsyth Condon $25,000
AGENDA Page 23 L1 (Continued) Location: APM 2 Sheryl Oring $149,975 Location: APM 3 Prentice Colbert Inc. $150,000 Location: CNRC 1 Paramedia LLC $300,000 Location: CNRC 2 Nick Cave $297,000 Additionally, Staff requests that the Board authorize the Chief Executive Officer to execute an Artist Services Contract with the highest ranked Artist listed below for Locations AS F 1 and AS F 4. Staff also requests that if the Chief Executive Officer is unable to come to terms with the highest ranked Artist for Location AS F 1 and/or Location AS F 4, the Chief Executive Officer is authorized to negotiate with the next highest ranked Artist for each Location with the Chief Executive Officer authorized to execute any resulting Artist Services Contract. Location: AS F 1 1. Dagoberto Rodriguez Sanchez & Marco Antonio Castillo Valdes 2. Cesar Cornejo 3. Christopher Janney 4. Carlos Garaicoa 5. Karin Giusti Not to exceed $200,000
AGENDA Page 24 L1 (Continued) Location: AS F 4 1. Esterio Segura 2. Frederik Molenschot 3. Aaron Stephan 4. Norman Lee & Shane Allbritton Not to exceed $200,000 No specific expectancy for W/MBE participation was established. Artwork installation for all four AS F locations will be substantially complete by May 2017. Artwork installation for all APM and CNRC locations will be substantially complete by September 2017. III. Funding: This item is included in the Capital Budget. IV. Recommendation: The Public Art Committee recommends adoption of Resolution Nos. 2016 21, 2016 22, 2016 23, 2016 24, 2016 25, 2016 26, 2016 27, 2016 28 and 2016 29. V. Resolution: Resolution No. 2016 21 authorizes award and execution by the Chief Executive Officer of the Artist Services Contract at Tampa International Airport with Dagoberto Rodriguez Sanchez & Marco Antonio Castillo Valdes for a not to exceed amount of $200,000. If staff is unable to come to terms with Dagoberto Rodriguez Sanchez & Marco Antonio Castillo Valdes, staff is authorized to negotiate with the next highest ranked Artist for Location AS F 1 and the Chief Executive Officer is authorized to execute any resulting Artist Services Contract. The Chief Executive Officer or his designee is also authorized to execute all other ancillary documents. Resolution No. 2016 22 authorizes award and execution of the Artist Services Contract at Tampa International Airport with Studio Daniel Canogar Inc. for $572,320; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
AGENDA Page 25 L1 (Continued) Resolution No. 2016 23 authorizes award and execution of the Artist Services Contract at Tampa International Airport with Elisabeth Forsyth Condon for $25,000; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents. Resolution No. 2016 24 authorizes award and execution by the Chief Executive Officer of the Artist Services Contract at Tampa International Airport with Esterio Segura for a not to exceed amount of $200,000. If staff is unable to come to terms with Esterio Segura, staff is authorized to negotiate with the next highest ranked Artist for Location AS F 4 and the Chief Executive Officer is authorized to execute any resulting Artist Services Contract. The Chief Executive Officer or his designee is also authorized to execute all other ancillary documents. Resolution No. 2016 25 authorizes award and execution of the Artist Services Contract at Tampa International Airport with Helmick Sculpture LLC for $300,000; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents. Resolution No. 2016 26 authorizes award and execution of the Artist Services Contract at Tampa International Airport with Sheryl Oring for $149,975; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents. Resolution No. 2016 27 authorizes award and execution of the Artist Services Contract at Tampa International Airport with Prentice Colbert Inc. for $150,000; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents. Resolution No. 2016 28 authorizes award and execution of the Artist Services Contract at Tampa International Airport with Paramedia LLC for $300,000; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents. Resolution No. 2016 29 authorizes award and execution of the Artist Services Contract at Tampa International Airport with Nick Cave for $297,000; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
AGENDA Page 26 L. UNFINISHED BUSINESS 2. Award of Contract, Employee Cafeteria Management Services, Compass Group USA, Inc., by and through its Canteen Vending Services Division, Tampa International Airport, Resolution No. 2016 43 I. Background: On August 31, 2015 a request for proposals was issued for Employee Cafeteria Management Services. On February 4, 2016 the Board authorized staff to negotiate an Employee Cafeteria Management Services Contract with Compass Group USA, Inc., by and through its Canteen Vending Services Division (Compass), the number one ranked Respondent to the request for proposals. Under the Contract, Compass will provide management, operation, maintenance, cleaning, and care of the cafeteria and the employee cafeteria facility. Responsibilities will include recruiting, hiring, scheduling, and training personnel; planning menus; product purchase; preparation and sale of food and beverage products; developing operational standards; establishing, tracking and monitoring performance measurements; and obtaining all required licenses and permits. II. Proposal: The term of the Contract is for the period of through May 15, 2021. The Contract may be renewed by the Chief Executive Officer for no more than five years. The total not to exceed amount for the ten year term of the Contract is $3,500,000. The Authority may cancel the Contract with 30 days written notice. No specific expectancy for W/MBE participation was established. III. Funding: This item is included in the O&M Budget. IV. Recommendation: Management recommends adoption of Resolution No. 2016 43.
AGENDA Page 27 L2 (Continued) V. Resolution: Resolution No. 2016 43 authorizes the execution of the Employee Cafeteria Management Services Contract at Tampa International Airport with Compass Group USA, Inc., by and through its Canteen Vending Services Division; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
AGENDA Page 28 L. UNFINISHED BUSINESS 3. Amendment No. 1 to Part 1 Design Build Contract, Checked Baggage System Upgrades and Optimization, HCAA Project No. 5991 14, Skanska USA Building, Inc., Tampa International Airport, Resolution No. 2016 42 I. Background: On September 4, 2014, the Board approved a Part 1 Design Build Contract for the Checked Baggage System Upgrades and Optimization Project, HCAA Project No. 5991 14, with Skanska USA Building, Inc. This Part 1 Design Build Contract provides for design of the above Project in the not toexceed amount of $3,799,936.85 for basic services and the not to exceed amount of $419,106.00 for reimbursable expenses, bringing the total Part 1 Design Build Contract amount to $4,219,042.85. DBE participation rate for the design of the Project will be 15.0% of the dollar amount earned on the design phase. II. Proposal: This Amendment No. 1 provides for additional compensation required to implement a change in Project scope that advances a conceptual design for airside baggage screening. The scope change was the result of coordination with TSA due to existing condition challenges and funding constraints that ultimately will provide a significant increase in baggage screening flexibility for airline gate and ticket counter assignments. The not to exceed amount for Amendment No. 1 will be $1,478,935.15, bringing the total combined Part 1 Design Build Contract amount to date to $5,697,978.00. Amendment No. 1 will change the DBE goal to 12.0%. III. Funding: This item is included in the Capital Budget. IV. Recommendation: Management recommends adoption of Resolution No. 2016 42.
AGENDA Page 29 L3 (Continued) V. Resolution: Resolution No. 2016 42 authorizes execution of Amendment No. 1 to the Part 1 Design Build Contract for Checked Baggage System Upgrades and Optimization, HCAA Project No. 5991 14, at Tampa International Airport with Skanska USA Building, Inc.; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
AGENDA Page 30 M. NEW BUSINESS 1. Construction Contract, Structural & Pavement Inspection & Rehabilitation Roadway Pavement Repairs, HCAA Project No. 6280 15, Civil Site Constructors, Inc., Tampa International Airport, Resolution No. 2016 38 I. Background: This Project includes asphalt demolition, mill and overlay, and isolated repair of a number of various roadways at Tampa International Airport. A low bid solicitation was advertised on January 20, 2016. II. Proposal: On March 2, 2016 bids were publicly opened and read aloud as follows: Company Name Bid Amount Civil Site Constructors, Inc. $546,165.00 David Nelson Construction Co. $863,290.00 Preferred Materials, Inc. Ajax Paving Industries of Florida LLC* $1,107,048.11 $1,486,570.00 *Ajax Paving Industries of Florida LLC was deemed non responsive for failing to meet the Authority s W/MBE requirements. A W/MBE expectancy participation rate of 13.7% was prescribed and a W/MBE expectancy participation rate of at least 20.9% is incorporated into this Contract. The lowest responsive and responsible bidder is Civil Site Constructors, Inc., a certified W/MBE firm. III. Funding: This item is included in the FY2015 Capital Budget. IV. Recommendation: Management recommends adoption of Resolution No. 2016 38.
AGENDA Page 31 M1 (Continued) V. Resolution: Resolution No. 2016 38 approves and authorizes the award and execution of the Construction Contract for Structural & Pavement Inspection & Rehabilitation Roadway Pavement Repairs, HCAA Project No. 6280 15 at Tampa International Airport with Civil Site Constructors, Inc. in the amount of $546,165; approves rejection of the bid from Ajax Paving Industries of Florida LLC as non responsive; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
AGENDA Page 32 M. NEW BUSINESS 2. Construction Contract, Petroleum Storage Systems Refurbishment FY15, HCAA Project No. 6285 15, Diversified Professional Services Corp., Tampa International, Peter O. Knight, Tampa Executive, Plant City Airports, Resolution No. 2016 40 I. Background: This Project consists of work at all four Authority Airports. Work will include the replacement and refurbishment of aboveground fuel storage tanks, constructing secondary containment, replacement of dispenser piping, replacement of fuel dispensers, refurbishment of underground fuel storage tanks, and replacement and refurbishment of ancillary equipment. A low bid solicitation was advertised on January 21, 2016. II. Proposal: On March 3, 2016 bids were publicly opened and read aloud as follows: Company Name Bid Amount Diversified Professional Services Corp. $735,500 MDM Services, Inc. $979,250 There was no W/MBE expectancy for this Contract. The lowest responsive and responsible bidder is Diversified Professional Services Corp., a certified W/MBE firm. III. Funding: This item is included in the FY2015 Capital Budget. IV. Recommendation: Management recommends adoption of Resolution No. 2016 40.
AGENDA Page 33 M2 (Continued) V. Resolution: Resolution No. 2016 40 approves and authorizes the award and execution of the Construction Contract for Petroleum Storage Systems Refurbishment FY 15, HCAA Project No. 6285 15 at Tampa International, Peter O. Knight, Tampa Executive, and Plant City Airports with Diversified Professional Services Corp. in the amount of $735,500; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
AGENDA Page 34 M. NEW BUSINESS 3. Selection of Firm and Award of Contract, Airport Consultant Services, Ricondo & Associates, Inc., Tampa International Airport, Resolution No. 2016 39 I. Background: The Authority is required by its Trust Agreement and policy to retain a nationally recognized airport consultant. In general, the airport consultant assists the Authority with the following services: Recommendations on the schedules of rentals Review of the annual budget Feasibility studies for capital improvements financed by bonds Support during airline negotiations and operating agreements Review of business plans Preparation of Passenger Facility Charge (PFC) applications Project justification for any loan or grant programs Preparation of FAA Competition Plans Forecasting passenger flow analysis Provide assistance and other such additional advisory services as may be specifically requested by the Authority. The Authority s current contract for airport consultant services with Ricondo & Associates, Inc. expires on June 30, 2016. II. Proposal: On November 5, 2015 a request for proposals was issued for airport consultant services at Tampa International Airport. Two responses were received and evaluated by staff. The following firms are listed in order of technical ranking: 1. Ricondo & Associates, Inc. (Recommended Award) 2. IOS Partners, Inc. The term of the Contract is July 1, 2016 through June 30, 2021 with two, two year renewal options at the discretion of the Chief Executive Officer or designee. Included
AGENDA Page 35 M3 (Continued) in the Contract are the approved hourly billing rates for years 1 through 5. The total nine year not to exceed amount of the Contract is $3,200,000. III. Funding: This item is included in the FY2016 O&M Budget. IV. Recommendation: The Chief Executive Officer recommends ranking the firms in the order listed above and award of the Contract to the top ranked firm, Ricondo & Associates, Inc. V. Resolution: Resolution No. 2016 39 approves the ranking; authorizes award and execution of the Contract for Airport Consultant Services at Tampa International Airport with Ricondo & Associates, Inc.; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
AGENDA Page 36 M. NEW BUSINESS 4. Selection of Firm and Amendment 1 to Master Services Agreement No. MSA 724379, Third Party Administrative Services, Aetna Life Insurance Company, Tampa International Airport, Resolution No. 2016 37 I. Background: The Authority has been self funded for its employee medical and prescription drug benefits program since August 1, 2013 and has a Master Services Agreement No. MSA 724379 (Agreement) with Aetna Life Insurance Company (Aetna). The Agreement includes an administrative services fee that is paid to Aetna for access to Aetna s network of providers and assistance with claims management and underwriting. The Authority may terminate the Agreement upon 31 days written notice to Aetna. II. Proposal: On December 4, 2015, a request for proposals was issued for Third Party Administrative Services at Tampa International Airport. Five responses were received and evaluated by staff. The following firms are listed in order of technical ranking: 1. Aetna Life Insurance Company (Recommended Award) 2. United HealthCare Services, Inc. dba United HealthCare 3. Humana Insurance Company and Humana Health Plan, Inc. 4. Cigna Health and Life Insurance Company 5. Continental Benefits, LLC No specific expectancy for W/MBE participation was established. The term of the Agreement will continue for the plan year of August 1, 2016 through July 31, 2017. Amendment 1 to the Agreement modifies the services and changes the administrative services fee to a not to exceed annual amount of $281,416. The Agreement may continue for up to four, one year renewal options which may be exercised at the discretion of the Chief Executive Officer based on negotiation of renewal fees, Agreement terms, and medical and prescription drug program options and services. If the renewal fees and/or terms are not acceptable, the Authority may terminate the Agreement with 31 days written notice to Aetna and the medical and
AGENDA Page 37 M4 (Continued) prescription drug program may be marketed to other third party administrative services providers prior to the end of any plan year during any of the four remaining one year renewal option periods. III. Funding: This item is included in the O&M Budget. IV. Recommendation: The Chief Executive Officer recommends ranking the firms in the order listed above and award to the top ranked firm. V. Resolution: Resolution No. 2016 37 approves the ranking; authorizes award and execution of Amendment 1 to the Master Services Agreement No. MSA 724379 for Third Party Administrative Services at Tampa International Airport with Aetna Life Insurance Company; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
AGENDA Page 38 M. NEW BUSINESS 5. Selection of Firm and Award, Group Vision Insurance Benefits, Humana Insurance Company, Tampa International Airport I. Background: Since 1998, the Authority has provided a vision plan as part of the employee group medical plan that is limited to a routine eye exam and allowance towards eyewear once every twenty four months. A separate group vision insurance benefits plan will provide an additional comprehensive benefit program that includes an established network, copays for annual exams, glasses and contact lenses both in and out of network. Benefits are an important part of the total compensation package which is a key component of employee engagement, low employee turnover and attracting top talent to join the Authority. II. Proposal: On December 4, 2015, a request for proposals was issued for Group Vision Insurance Benefits at Tampa International Airport. Eight responses were received and evaluated by staff. The response from EyeMed Vision Care, LLC was deemed non responsive for failure to meet the minimum qualifications of having a local service office. The following firms are listed in order of technical ranking: 1. Humana Insurance Company (Recommended Award) 2. Avesis Third Party Administrators, Inc. 3. Solstice Benefits, Inc. 4. Superior Vision Services, Inc. 5. Metropolitan Life Insurance Company 6. Aetna Life Insurance Company 7. UnitedHealthcare Insurance Company d/b/a UnitedHealthcare No specific expectancy for W/MBE participation was established.
AGENDA Page 39 M5 (Continued) The initial term of the Group Vision Insurance Benefits is for the plan year of August 1, 2016 through July 31, 2017 with a total annual premium rate of $35,620.80. The remaining term includes four, one year renewal options exercised at the discretion of the Chief Executive Officer based on acceptability of the renewal rates, quality of services, company stability, and market conditions. If not acceptable, the Group Vision Insurance Benefits may be marketed to other vision service providers prior to the end of any plan year during any of the four, one year renewal option periods. III. Funding: This item is included in the O&M Budget. IV. Recommendation: The Chief Executive Officer recommends ranking the firms in the order listed above and award to the top ranked firm. The Board may act on this by motion; no resolution is required.
AGENDA Page 40 N. PRESENTATIONS None O. STAFF REPORTS P. ATTORNEY CLIENT CLOSED SESSION Q. ADJOURNMENT