ASIA PACIFIC COUNCIL ON CONTRACEPTION Second Congress of the Asia-Pacific Council on Contraception (APCOC) The Venetian Macao-Resort-Hotel, Macau, China December 4-6, 2008 Contraception for all: how, why, what and when? INVITATION TO INDUSTRY SPONSORSHIP AND EXHIBITION PROSPECTUS Translation from English to Chinese Translation from English to Korean www.comtecmed.com/apcoc
WELCOME NOTE Dear Colleagues On behalf of APCOC, the acronym for the Asia-Pacific Council on Contraception, we wish to invite all of you to attend our Second Congress. Encouraged by the success of the first one-day scientific symposium held in Shanghai on November 8, 2007, we are planning to hold an exciting meeting of two and one-half days with the theme Contraception for all: how, why, what and when?. APCOC, a not-for-profit organization which was recently founded, carries a strong mission to promote safe and effective contraception in the planning of families for the Asia- Pacific region and beyond; and as part of its educational program, will present up-todate information in a scientific forum from time to time. For this Congress, we will consider a wide range of topics addressing issues of clinical relevance, including new and current contraceptive methods, sexuality and sex-related infections and presenting them in a variety of new learning formats by recognized authorities in their field. We have developed the program with all of you in mind as medical practitioners, nurses and midwives, social workers, educators, scientists, administrators and students. We are confident the proceedings will be stimulating, interesting and useful to you in your practice. We look forward to welcoming you to the Congress and making your stay in Macau, a very enjoyable and rewarding one. Professor Soo Keat Khoo Chair, APCOC Dr. Dominic Fuk-Him Li Chair, Organizing Committee Professor Jamiyah Hassan Chair, Scientific Committee Professor P.C. Wong Chair, Publicity Committee 2
MAIN TOPICS Current contraceptive methods Sexuality and sex related infections Clinical pharmacology of hormonal contraception Non-contraceptive benefits Teenage pregnancy and abortion Clinical issues in contraceptive use 3
GENERAL INFORMATION Venue The Venetian Macau Resort Hotel Macau, China Tel: +853 2882 8888 The Venetian Macau Resort Hotel is located 5 minutes from Macau International Airport. Visa Prior to booking flights, registrants are strongly advised to confirm with their travel agent whether they require a Visa to travel to Macau. For information please refer to www.macautourism.gov.mo. ComtecMed will not be responsible for any cancellations or delays caused by authorities due to a lack of Visa or other required documentation. Climate Macau has a subtropical climate. December is cool and dry, with average temperatures of 20.4 C (68 F). Sweaters and jackets are sometimes necessary for the cooler evenings. Clothing Informal for all occasions Language English is the official language of the Congress. Translation Translation from English to Chinese and from English to Korean will be available throughout the sessions. Registration and Accommodation Contact Comtec Office in China: Eagle Business Consultant (HK) Ltd. 175 Xiang Yang Road South, Shanghai 200031, China Direct Line: +86 (21) 54660451 Fax: +86 (21) 5466 0450 www.comtecmed.com/apcoc E. Mail: apcoc@comtecmed.com Sponsorship and Exhibition Contact Lina Deshilton ComtecMed E. Mail: Lina@comtecint.com Insurance and Liability The Congress Secretariat and the organizers cannot accept liability for personal accidents, nor for loss of, or damage to private property of participants, either during or directly arising from the 2nd symposium of the Asian Pacific Council on Contraception (APCOC). Participants should make their own arrangements with respect to health and travel insurance. Registration Fees: Until From On Site May 15, May 16, 2008 2008 Participants - 410 460 510 Physicians and Scientists Residents* 300 350 400 Accompanying 120 Persons * Refers to non-tenured junior scientists. Registration form must be accompanied by documentation of residency or a letter from the head of department confirming their status. The letter should be on the department letterhead and addressed to the Registration Department of the Congress. Registration includes: Participation in scientific sessions, Congress bag, Program and Abstract Book, all printed material of the Congress, invitation to the Welcome Reception, coffee breaks, lunch on Friday and Saturday. Special Group Registration Policy is available upon request. Accommodation We have booked the best available allocation in major hotels in Macau that will enable us to comply with all of your future accommodation requests. Companies booking minimum of 50 rooms per hotel (upon availability) will be benefit by special rates and less expensive than the rates published in the Congress Web site. 4
CATEGORIES OF SPONSORSHIP The following are the Sponsorship levels according to the total amount of sponsorship which includes: Satellite Symposia, Sponsorship items and exhibition. PLATINUM Euro 100,000 GOLD Euro 50,000 SILVER Euro 25,000 BRONZE Euro 10,000 Sponsor Euro 3,000-10,000 5
MAJOR SPONSORSHIP OPPRTUNITIES CONTINUING MEDICAL EDUCATION (CME) APPROVED SYMPOSIUM 30,000 The Sponsor may donate an unrestricted grant to support an existing session, or suggest a CME-approved session (1.5-2 hours) as part of the Scientific Program. The expenses of the Symposium s chairpersons and speakers (registration, accommodation and travel) will be the responsibility of the Sponsor. Symposium hall and standard audio/visual equipment Four complimentary registrations (for symposium chairpersons and speakers) A 100-word sponsor/product profile will be published Approximately 10 sq.m exhibition space Additional space may be obtained at a special, reduced price of 250 per sq.m Two complimentary registrations for exhibitors. Additional exhibitor s registration may be purchased at 350 per person One A4 page advertisement, full color, published The Sponsor's logo will be published on the Congress Congress Program and the logo will appear on a separate Sponsor logo page The Sponsor's brochure will be inserted in the participants' bags SATELLITE SYMPOSIUM (NON-CME APPROVED) 40,000 The Sponsor may organize an industrial non-cme Satellite Symposium (1.5-2 hours) as part of the Scientific Program. Organizing Committee approval of the content and speakers is required. Date and time of the Symposium will be mutually agreed upon. The expenses of the Symposium s chairpersons and speakers (registration, accommodation and travel) will be the responsibility of the Sponsor. Symposium hall and standard audio/visual equipment Five complimentary registrations (for Symposium chairpersons and speakers) A 100-word sponsor/product profile will be published Approximately 12 sq.m exhibition space Additional space may be obtained at a special, reduced price of 250 per sq.m Two complimentary registrations for exhibitors. Additional exhibitor s registration may be purchased at 350 per person One A4 page advertisement, full color, published in the final Congress Program The Sponsor's logo will be published on the Congress Website providing a two-way link Congress Program and the logo will appear on a The Sponsor s brochure will be inserted in the participants bags MEET THE EXPERT BREAKFAST (per breakfast) The Sponsor may organize an industrial 'meet the experts' plenary session (up to one hour) as part of the Scientific Program. (Friday, December 5, or Saturday, December 6, 2008) Symposium hall and standard audio/visual equipment Continental breakfast Four complimentary registrations (for the Sponsor s staff) The Sponsor's logo will appear on a special board at the Lunch venue The Sponsor may provide napkins and tablecloths with the company logo A 100-word sponsor/product profile will be published An A4 half-page advertisement, full color, published The Sponsor's logo will be published on the Congress Website providing a two-way link The Sponsor s brochure will be inserted in the participants' bags 6
OTHER SPONSORSHIP OPPORTUNITIES In addition to the major sponsorship opportunities, we offer an additional range of other sponsorship packages that are available to meet your various needs WELCOME RECEPTION: Sole Sponsorship A Welcome Reception for all participants will be held on Thursday evening at the Congress venue. The Sponsor s logo will appear on a special board at the Welcome Reception venue The Sponsor may provide napkins and tablecloths with the company logo A 100-word sponsor/product profile will be published An A4 half-page advertisement, full color, published The Sponsor s brochure will be inserted in the participants' bags CONGRESS PROGRAM BOOK: Sole Sponsorship The final Congress Program will include the Scientific Abstracts of the Program of the Congress. The Congress Program will be distributed to all participants and will be an invaluable reference book after the Congress. : One A4 page advertisement, full color, published on the back cover of the final Congress Program A 100-word sponsor/product profile will be published The Sponsor's logo will be published on the Congress Website providing a two-way link FACULTY DINNER: Sole Sponsorship A Faculty Dinner will be held for the invited speakers of the Congress. The Sponsor s logo will appear on a special board at the Faculty Dinner venue The Sponsor may provide napkins and tablecloths with the company logo Congress Program and the logo will appear on a INTERNET CAFÉ: Sole Sponsorship The Internet café will be outfitted with Internet workstations for participants of the Congress to check their email and stay updated in-between sessions. The sponsorship package entails to have provided: workstations, areas for corporate logo display, technical support, furniture, adequate space for the workstations and Internet set-up and connection. Opportunity to Display Sponsor logo/information on screensaver Display Sponsor logo/information on screen background Distribute mouse pads and related promotional gifts at the cyber center Congress Program and the logo will appear on a 7
OTHER SPONSORSHIP OPPORTUNITIES PARTICIPANT BAGS: Sole Sponsorship The Sponsor will provide the participants Congress bags and will pay an additional amount of: The Sponsor's brochure/s will be inserted in the participants' bags The Sponsor's logo will be published on the Congress The Sponsor s logo will appear on a Special Board CD-ROM The CD-Rom will contain all of the APCOC Congress abstracts and will be distributed to all the participants and can include the sponsor logo. An exchange voucher (printed by the sponsor) will be placed in the Congress kit. Exclusive advertisement on the cover of the voucher Exclusive advertisement on the cover of the CD-ROM cover. MINI PROGRAM: Sole Sponsorship 5,000 A pocket size program, together with their registration bags will be distributed to all participants. The Sponsor s exclusive advertisement on the back cover of the Mini Program The Sponsor's logo will be published on the Congress Congress Program and the logo will appear on a WRITING PADS AND PENS 5,000 The Sponsor will provide the participants notepads and pens themselves. This can be an effective high-profile sponsorship opportunity for a drug launch or for immediate brand recognition. The notepads and pens will bear the sponsor's company product/logo and will be distributed in the Congress bags. CONGRESS LANYARD: Sole Sponsorship The Sponsor provides printed lanyards for the name badges. Congress provides the printed lanyards for the name badges. The Sponsor/product name, logo or text printed on lanyards The Sponsor s logo will appear on a Special Board SPEAKER S SPONSOR: Speaker from Europe 4,000 Speaker from USA 6,000 Speaker from the Region 2,000 The Sponsor may participate in supporting the expenses of one or more invited speakers from Europe, the United States or any other location. Expenses include registration, accommodation and transportation. 8
OTHER SPONSORSHIP OPPORTUNITIES PRIZES FOR OUTSTANDING ABSTRACTS 3,000 Six prizes of Є500 each will be presented to six of the most outstanding abstracts/posters. This will be announced before the congress, on the Website and to all the participants. The Sponsor s representative will be invited to attend the prize giving. BROCHURE INSERT 1,000 Based on the specifications of the sponsor, a brochure will be inserted in the Congress bag. The Congress bag will be distributed to all of the participants of the Congress. 9
SPONSORSHIP BOOKING FORM Contact Name Name of Company Address Post/Zip Code Country Telephone Fax Email Website I would like to book the following sponsorship items: Sponsorship item Price Satellite Symposium Package 40,000 CME-Approved Symposium Package 30,000 Meet the expert breakfast Welcome Reception Congress Program Book CD-ROM Faculty Dinner Internet Café Participants Bags Congress Lanyards Speaker s Expenses from United States 5,000 Mini Program Writing Pads and Pens 5,000 Brochure Insert 1,000 Prizes for Outstanding Abstracts 3,000 Speaker s Expenses from Europe 2,000 Brochure Insert 1,000 Speaker s Expenses from the Region 1,000 I would like to book Exhibition space: Sponsor Booth at 250 per sq. m (minimum booth size: 3x5 meters) Non-Sponsor Booth at 400 per sq. m (minimum booth size: 3x5 meters) Please call me to discuss the sponsorship package. Signature Date ComtecMed Medical Congresses 53 Rothschild Boulevard P.O. Box 58 Tel Aviv 61000, Israel Fax: +972 3 5666177 Tel: +972 3 5666166 Email: lina@comtecmed.com Website: www.comtecmed.com/apcoc 10
EXHIBITION ONLY A professional exhibition will be held at the Venetian Hotel Macao in conjunction with the Congress. The floor plan has been designed so as to maximize the exhibitors exposure to the delegates. Coffee breaks and lunches will be held in the exhibition area. Exhibition spaces will be released for general sale 6 months prior to the opening date of the Congress. Prior to this date, sponsors will have exclusive rights for space selection. The Congress will take place at the The Venetian Macau Resort Hotel Macau, China Tel: +853 2882 8888 Dates & Hours Set-Up Time: Wednesday, December 3, 2008 from 08:00 am Opening Hours: Thursday, December 4, 2008 11:00-20:00 Friday, December 5, 2008 08:00-17:00 Saturday, December 6, 2008 08:00-17:00 Dismantling Time: Saturday, December 6, 2008 from 18:30 hours Non-Sponsor Booths Non-Sponsor companies may obtain a space/booth at the exhibition at 400 per sq. meter with a minimum booth size of 5x3 sq. m. Exhibitor name, details and a 100-word company/product profile will be published in the Congress Program 11
CONGRESS FLOOR PLAN info@comtecmed.com www.comtecmed.com China Office: Eagle Business Consultant (HK) Ltd. 175 Xiang Yang Road South, Shanghei 200031, China Contact person - Robyn Geffen Tel: +86-54660460 Fax: +86-21-54660450 Email: robyn@comtecmed.com Comtec Spain: Bailén, 95-97, pral. 1. a - 08009 Barcelona, Spain Contact person - Pedro Cusó Rubio Tel: +34-93-2081145 Fax: +34-93-4579291 Emal: pedro@comtecmed.com