OFFICIAL CALL TO THE 2018 GLOBALIZATION LEADERSHIP INSTITUTE August 26-31, 2018 UAW Walter and May Reuther Family Education Center Onaway, Michigan The UAW Education Department will hold its Globalization Leadership Institute on August 26-31, 2018. This institute will be held at the UAW Walter and May Reuther Family Education Center in Onaway, Michigan. Conference Agenda The Conference agenda is as follows: Sunday, August 26 (Arrival) 3 p.m. to 5 p.m. Registration 5 p.m. Conference opens Monday-Thursday 9 a.m. to 5 p.m. Friday, August 31 st (Departure) During this conference, delegates will participate in various workshops that will help them effectively understand the rapid growth of globalization and how it impacts our union. Delegates will learn how the U.S. economy is being shaped by corporate interests and how laws are being slanted in favor of companies, not the workers. A special guest speaker will explain our global labor structure and how we are fighting back! Delegates will also have the opportunity to develop an action plan for their local union. Eligibility to Attend This conference is open to UAW members in good standing who are interested in learning more about globalization, the U.S. economy and how politics affects the strength of organized labor.
Page 2 2018 Globalization Leadership Institute Registration/Lodging/Transportation A $75.00, per person, registration fee MUST BE SUBMITTED WITH EACH REGISTRATION FORM. Registration forms received without the registration fee will not be processed. All checks must be identified with the session date and delegate(s) names printed in the memo section. Checks made for more than one session will be returned. Cancellations made less than 10 days prior to the session will not be refundable. Please refer to the attached Regional and Local Union Guidelines for filing deadlines, conference registration forms, airline registration link, delegate briefing and a map and directions to the Walter and May Reuther UAW Family Education Center. In solidarity, Ruthann Hande, Director UAW Education Department RH:ns opeiu494/afl-cio
REGIONAL GUIDELINES For 2018 GLOBALIZATION LEADERSHIP WALTER & MAY REUTHER UAW FAMILY EDUCATION CENTER REGIONAL ALLOCATIONS CUTOFF DATES PROCEDURES FOR SUBMITTING DELEGATE FILES QUOTA COUNT FORM
2018 Globalization Leadership WALTER AND MAY REUTHER UAW FAMILY EDUCATION CENTER REGIONAL ALLOCATIONS ARE FOR OCTOBER SESSIONS ONLY; STANDING COMMITEES IS LIMITED AND WILL BE FIRST COME FIRST SERVE. Region: 1 1A 1D 2B 4 5 8 9 9A Quota: 13 11 12 18 12 12 9 5 8 CUTOFF DATES Regional Deadlines Session Local Union DEADLINE for Registration Forms Email Quota Count Due by 12:00 p.m. EST Airfare* Last Day for Reduced Fare E-mail Excel Delegate File Due by 2:00 p.m. EST E-mail Changes Due by 12:00 p.m. Friday EST August 26-31 Thursday August 2 Monday August 6 Friday August 10 Wednesday August 15 Friday August 24 * Forms submitted after Friday noon EST on deadline date may not be eligible for super saver fare as time must be allowed for paper processing between regional office, FEC, TSI and local union. In this case, UAW will only reimburse the price for 14-day advance tickets. 1
If you need to change deadline dates within the Local Union Guidelines, files are available from jruth@uaw.net at the Black Lake Education Department. Jeanine Ruth will be glad to email files that you can easily adapt for use when mailing information to local unions. Please review the Regional Guidelines with the clerical staff responsible for submitting Leadership information to Black Lake Education Department. We hope the procedures will ease the flow of paperwork and phone calls that often develop during these sessions. Also, please note the following: Sunday s program will kick off at 5 p.m. with an assembly; followed by dinner at 6 p.m. Delegates who cannot be in attendance for Monday morning class should be instructed to cancel from the session. An airline policy has been adopted for those local unions who have delegates flying to Detroit through TSI. Personal checks are not accepted as payment for airfare. Fares may be paid with a credit card or local union checks. For airline reservations, all local union checks must be made payable to UBE/Air and mailed to UBE/Air, Education Department, UAW Family Education Center, 2000 Maxon Rd., Onaway, MI 49765.
PROCEDURES FOR SUBMITTING DELEGATE INFORMATION QUOTA COUNT: Email to jruth@uaw.net. If the interest from your region surpasses your allocation, indicate it on the quota count form (attached) and fax to the Black Lake Education Department at (989) 733-2865. Regions should fax only the information as listed in box at right. Do not submit lists of names at this time; do not e-mail information. Regions will be notified within 48 hours if requests for additional slots will be approved. Airline Registration is done online only after delegate is approved by regional offices. DELEGATE FILE EXCEL FORMAT: Email to jruth@uaw.net Delegate lists will not be accepted in Microsoft Word format. All lists must be submitted in Excel format by deadlines listed on page one. QUOTA COUNT Region 8 Date of Session March 6 Region Quota 40 Number of Delegates attending 40 Number of Lost Time Subsidies 5 (No more than five) Number Flying 35 Number on wait list 10 Number of additional Lost Time Subsidies needed 2 Important Note: Last and first names must be entered in separate columns. Regions using Microsoft Access should convert or copy Access datasheet into Excel prior to emailing to Center. If you have any questions or would like to get the delegate file electronically, contact Jeanine Ruth at (989) 733-6311. On Delegate File cutoff date, regions should e-mail an Excel file formatted with the following information: Sample Delegate File File should be named by Region and conference (i.e., Reg. 1A Leadership) Local Last name First name Sex M-F S/ NS Fly Losttime Soc. Sec.# Special Room Requests Address City State Zip Email Room w/mark LU 2 Smith John M S X Last 4 only Doe #### City s Name State, Zip jsmith@gmail.com Room w/john LU 2 Doe Mark M S ### Smith #### City s Name State, ZIP Md12@gmail.com $75 Reg. Check # Check LU 11 Duke Pat F NS X X ### Sleep Apnea #### City s Name State, Zip patd@yahoo.com Check 3
CHANGES: ADDITIONS AND CANCELLATIONS Separate Excel Worksheet or File Following the cutoff date for delegate information, changes should not be telephoned to the Black Lake Education Department on a daily basis. Regions should maintain all changes in a separate Excel file. The week prior to the start of a session, the Excel file of changes should be e-mailed by Friday but no later than 12:00 p.m. EST Changes will no longer be taken over the phone by the Education Department nor on a daily basis. Sample of Changes File (Same as worksheet used for the delegate file with one additional column at the left for changes.) File should be named Region, Changes, Session Date ( i.e., Reg1-Changes-October ) Change Local Last name First name Sex M-F S/ NS Fly Losttime Soc. Sec.# Special Room Requests Address City State Zip Email $75 Reg. Add LU 2 Smith Joe M S X X ### Replaces Tim Brown #### Street City MI ##### joes@aol.com Cancel LU 2 Brown Tim M NS X X #### Add LU 699 Hanks Mary F NS #### Room w/ann Polk ### Street City TX ### maryh@aol.com $75 REGISTRATION FEES It is the responsibility of regions to record and collect all $75 registration fees. Checks and a final copy of the region s delegate excel file should be mailed to UAW-FEC, Education Department, 2000 Maxon Road, Onaway, MI 49765 no later than seven days prior to the start of each session. Please note the following: All checks must be identified with the delegate(s) names (print legibly in memo section) All checks must be identified with session date Checks should be made payable to UBE, Inc. Note: The $75 registration fees are non-refundable. Local unions who have been approved for subsidies must also pay the $75 Registration Fee. 4
LOST-TIME SUBSIDIES Prior to the beginning of a session, regions should e-mail names of subsidized delegates who are entitled to the $350 lost-time, financial secretary s name and local union address to Jeanine Ruth at jruth@uaw.net. The International Union only reimburses lost-time to the local union. In order to process this reimbursement, subsidized delegates need to bring a completed copy of their lost-time voucher with them to Black Lake. Refunds will not be issued to local unions who submit forms 30 days beyond their session date. Reimbursement will be made 4-6 weeks following a session. Lost-time forms must be submitted to Black Lake Education Office within 30 days of the session. ANSWERS TO FREQUENTLY ASKED QUESTIONS Check-In and room assignments: Check-in begins on Sunday after 3:00 p.m. EST. All delegates will be housed two to a room. Single rooms are not available. Special room requests will not be taken over the phone. On the registration form delegates can request to be roomed with another individual and/or area. Accommodations will be made, whenever possible. Those with special needs (sleep apnea, etc.) will be roomed in the single unit of the 400s or with someone with same problem (sleep apnea). They will still share a bath. Center Phone: The Hotel Registration Front Desk is open 24 hours. In case of emergencies, families can call (989) 733-8521. Internet Access: Internet and e-mail access is available at the Center 24 hours a day. Late arrivals: The session begins Sunday with an assembly at 5:00 p.m. followed by dinner at 6:00 p.m. Delegates must be present for Monday s morning session which begins at 8:45 a.m. Those delegates who cannot arrive by Monday s morning session should cancel from the program. UAW members only no spouses: Spouses are not allowed to attend the Leadership Institutes no exceptions. Delegates who arrive at the Center with a spouse must either leave the session or secure lodging at nearby motel(s). No reimbursement is made for any expenses. TSI: All flyers must arrive in Detroit on Saturday and are provided one night s lodging. Charter buses will provide transportation from Detroit to the Center on Sunday. This information is printed on flight itineraries sent to the local union. Local unions paying for airfare with a local union check must send payment to UBE/Air, in care of UAW FEC, 2000 Maxon Rd., Onaway, MI 49765. Schedule and Certificates: Workshops are held Monday through Thursday from 8:45 a.m. until 4:30 p.m. With Wednesday being a free afternoon. The session ends Thursday at 4:30 p.m. Certificates are not mailed; they are passed out on Thursday to all delegates completing the program. Those who leave early without prior permission will not receive a certificate. Friday is a travel day. opeiu494 5
Before the deadline for the delegate file, Black Lake only needs the count of delegates to facilitate reserved spots. QUOTA COUNT Region Date of Session Region Quota Number of Delegates Attending Number of Lost Time Subsidies (no more than five) Number Flying Number on Wait List Number of Additional Lost Time Subsidies Needed E-mail form by session s due date: August 26-31; due August 6 To: Black Lake FEC Attn: Education Department jruth@uaw.net opeiu494/pool/li/reg.guidelines.doc 6
LOCAL UNION GUIDELINES For 2018 GLOBALIZATION LEADERSHIP WALTER & MAY REUTHER UAW FAMILY EDUCATION CENTER FILING DEADLINES REGISTRATION FORM AIRLINE RESERVATION FORM DELEGATE BRIEFING MICHIGAN MAP AND DIRECTIONS 1
The following information is provided to assist local unions in processing applications for the Leadership Institute. These guidelines should prevent any misunderstanding regarding delegate selection and local union financial obligations. The Leadership Institute is designed to provide specific training for leaders and members. Locals are encouraged to: Select first-time delegates who want to become more involved in the local union. Avoid sending delegates who have attended similar programs at Center, regional summer schools or other programs. ELIGIBILITY Delegate eligibility is limited to active members of your local union, including members on lay-off or on strike. However, members on sick leave, retired members and spouses who are not members of your local union are not eligible to attend. REGISTRATION and DEADLINES Local unions should return registration forms and checks to their regional office according to the following deadlines. Applications received after the registration cutoff deadline will be filled only if space remains available. SESSION DATE August 26-31 APPLICATION DEADLINE Include $75 registration fee Thursday August 2 AIRLINE DEADLINE (Last day for reduced fare) Complete online registration Friday August 10 REGISTRATION FEES A $75 non-refundable registration fee must be submitted per person by the local union and must accompany the registration forms sent to the regional office, including subsidized delegates. Registrations received without the $75 registration fee will not be accepted. Submit one check for each session made payable to "UBE, Inc." Write session date and name(s) of delegates in check memo area. Checks that include more than one session cannot be processed and will be returned. TRANSPORTATION Local unions are responsible for all transportation costs for delegates who live less than 500 miles from the Walter and May Reuther UAW Family Education Center. Mileage figures are based on the Rand-McNally Travel Guide. Do not rely on MapQuest or other Internet mileage charts. When in doubt, contact your regional office. For those who live more than 500 miles (one-way) from the Center, the following options are available: DRIVING TO CENTER: Mileage and motel reimbursement Mileage is not reimbursed for the first 1,000 miles of a round-trip (500 miles one-way). After 1,000 miles, a driver will be reimbursed the IRS rate for each mile. The International Union determines mileage according to the Rand-McNally. On trips to and returning from the Center, delegates who drive are entitled each way to one night's lodging for 500 miles or more; two nights' lodging for 1,000 miles or more. Motel rates should not exceed $65 per night for single occupancy; $80 per night for double occupancy. Delegates must save motel receipts and submit to Center 2
for processing. Upon completion of program, delegates will receive mileage and/or motel refunds. Reimbursement is not provided for meals, highway tolls or other expenses incurred during the trip. FLYING TO CENTER: Air Travel Arrangements and Reimbursement Local unions must also complete the online UBE Airline Reservation by going the following online address http://www.cvent.com/d/xtqx2q Due to stricter airline regulations, delegates who opt to fly must provide their legal name as it appears on a driver s license. Failure to do so could result in up to $150 charge to correct an airline ticket. That charge will not be reimbursed by the UAW. To take advantage of super-saver rates, all flight arrangements will be made by the Family Education Center at least 15-21 days in advance. (See chart with deadlines on page one) All tickets are non-refundable or transferrable. When contacted by the travel agency, be prepared to pay for airfare with either credit card or local union check. No personal checks will be accepted. TSI will email delegates itinerary that will include the Invoice for payment to the email address provided through the online registration. AIRLINE PROCEDURE If paying for airfare with a local union check, payment must be mailed within 24 hours after you are contacted by TSI. Send to UBE/Air, UAW Family Education Center, 2000 Maxon Road, Onaway, MI 49765. Checks must be accompanied with a copy of the Invoice. Saturday Lodging/Sunday Bus Charter: To assure maximum savings, delegates will be required to arrive in Detroit on Saturday preceding their Sunday departure to Center. You will be provided one night's lodging (double occupancy). Hotel and bus information is printed on the e-ticket itinerary provided by TSI. Charter buses will provide transportation to the Family Education Center for those who fly into Detroit. Charter buses leave Detroit at 9:00 a.m. EST and arrive at the Center at approximately 3:30 p.m. A one-hour lunch stop is planned during the bus trip. For the Friday return-trip to your home, no flights will be made prior to 4:30 p.m. EST. Airfare Charge: A $75 airfare charge is required of all flyers. Do not pay in advance. It is deducted from the refund check issued upon completion of the program. In the event of cancellation, airfare is not refundable. (For a fee, the ticket may be used within one year. Contact the travel agency for more details.) In cases where airline reservations are not made at least 15-days in advance, the International Union reimburses only the cost of a super-saver advance fare. Any deviations must be discussed and approved by the regional director and Family Education Center in advance of arrival. 3
LOST TIME The payment of lost-time is the sole responsibility of the local union. CANCELLATION AND REPLACEMENT (Transfer of $75 Registration Fee) The regional office should be notified immediately of the names of cancellation and/or replacement delegates. If no replacement is designated, the registration fee remains non-refundable. In the event of a last-minute change, delegates must be provided the name of the member they are replacing. Upon check-in at the Center, a replacement who provides the name of a last-minute cancellation will be able to transfer the $75 registration fee to their fee. Local Union: Please pass the following information on to delegates attending the Leadership Institute. 4
REGISTRATION FORM 2018 Globalization Leadership Walter & May Reuther UAW Family Education Center RETURN THIS FORM TO YOUR REGIONAL OFFICE REGION LOCAL UNION Session: August 26-31, 2018 FIRST Name LAST Name Male Female Age Smoking Non-Smoking Street Address City State Zip Email Mobile Phone ( ) Home Phone ( ) Social Security # (last 4 digits only) Local Union Phone ( ) Local Union Fax ( ) Special Needs: Diabetic Sleep Apnea Handicap Other If possible, room me with: (We will attempt to accommodate. No requests will be taken by telephone.) If more than 500 miles from center, do you plan to: DRIVE TO CENTER FLY TO CENTER ATTENTION LOCAL UNION: A $75 non-refundable registration fee payable to UBE, INC. must be submitted with this form by deadline date. $75 Registration check attached Check Number: Signature of Local Union Officer completing this form Name of Local Union Financial Secretary Local Union If registration check for more than 1 delegate, provide names above TRAVEL EXPENSE: FOR THOSE DRIVING more than 500 miles one-way (1,000 round-trip) Mileage is not reimbursed for the first 1,000 miles of a round-trip. After 1,000 miles (based from local union), a driver will be reimbursed the IRS rate for each mile. The International Union determines mileage according to Rand-McNally. Do not rely on MapQuest or other Internet mileage charts. When in doubt, contact your regional office. On trips to and from the Center, delegates are entitled to one night s lodging when driving more than 500 miles; two nights lodging for 1,000 miles or more. Motel rates should not exceed $65 per night for single occupancy; $80 per night for double occupancy. Delegates must save motel receipts and submit at Center for processing. Upon completion of program, delegates will receive mileage and/or motel refunds. Meals, highway tolls or other costs incurred during travel are not refundable by International Union. LOCAL UNION KEEP COPY OF REGISTRATION If paying for airfare with Local Union check, after travel agency contacts you, payment must be sent within 24 hours with airline payment and proper forms to: UBE/AIR UAW Family Education Center 2000 Maxon Rd. Onaway, MI 49765 FOR THOSE FLYING TO DETROIT: (Must reside more than 500 miles one-way) Local unions must complete an online registration UBE Airline Reservation once delegate has been approved. http://www.cvent.com/d/xtqx2q. To take advantage of super-saver rates, all flight arrangements will be made by the Family Education Center at least 15-21 days in advance. When contacted by the travel agency, be prepared to pay for airfare with either credit card or local union check. Personal checks will not be accepted. A $75 flyer fee, separate from the registration fee, is paid by each flyer. Do not pay in advance. Airfare fee is deducted from refund check issued by Family Education Center at end of program. For maximum savings, delegates are required to arrive in Detroit on Saturday before their Sunday departure to UAW Education Center. You will be provided one night s lodging (double occupancy). Hotel and bus information will be printed on the e-ticket itinerary provided by the travel agency. Charter buses provide transportation to the Center for those who fly to Detroit. Charter buses leave Detroit Sunday 9:00 a.m. EST and arrive at the Center approximately 3:30 p.m. For Friday return-trip, no flights will be made before 4:30 p.m. EST. In cases where airline reservations are not made 15 days in advance, the International Union refunds only the cost of super-saver fare. Meals, phone charges or other costs incurred during travel are not refundable by International Union. 5
DELEGATE BRIEFING 2018 Globalization Leadership Walter & May Reuther UAW Family Education Center Attending the Family Education Center is a privilege. Delegates are expected to make the most of this opportunity. All delegates must attend all scheduled classes. Delegates who do not attend classes will be requested to leave the Center. Delegates who fail to attend classes or elect to leave prior to the program's conclusion will be subject to forfeiture of travel reimbursement from the International Union. Delegates who elect to drive to the Family Education Center should be informed of the "multiple of three" rule. When a local sends more than one delegate to the session, delegates should travel in multiples of up to three per vehicle. Only one driver per local, per multiples of three, is reimbursed for mileage by the International Union. PARKING POLICY In an effort to avoid any embarrassment for participants, please be advised of the following UAW Family Education Center Policy: Vehicles allowed to park in the Center must be North American Made/Union-made and have vehicle VIN numbers beginning with 1, 2, 4 or 5. VIN numbers are located in the dashboard or door jamb of vehicles. Upon arriving at the Center, Security Guards check each vehicle VIN number. If the vehicle VIN number is other than 1, 2, 4 or 5, parking accommodations are available in a lot located adjacent to the Center's front gate. A Center bus will transport those to the hotel registration desk. DIRECTIONS TO CENTER (approximately 4 1/2 hours from Detroit: 280 miles) In Michigan, take I-75 north to Exit 310, Indian River Turn right onto Highway M-68 toward Onaway.. Travel approximately 20 miles. About 1 mile past Tower, turn left onto FO-5, also known as Black River Road. (UAW signs are posted.) Travel five miles until you see UAW s Black Lake Golf Course. Continue straight into the Center. Answers to Frequently Asked Questions Check-in begins any time after 1:00 p.m. EST on Sunday. Delegates will be housed two to a room. No pre-assigned room requests will be taken over the telephone. When checking in, if you would like to share a room with a specific individual, please provide name to the clerk at the hotel registration/front desk. If possible, they will accommodate requests. Workshops begin on Monday at 8:45 a.m. The Leadership Institute programs end on Thursday at 4:30 p.m. EST. Friday is your "return home" travel day. All flyers will return to Detroit on Friday; all return flights depart Detroit Metropolitan Airport after 4:30 p.m. EST. In case of emergencies, families may contact delegates by calling 24-hour switchboard (989) 733-8521. Email and Internet access is available at the Center. 6
Directions to Walter and May Reuther UAW Family Education Center M72 TRAVERSE CITY ALBA C-38 MANCELONA 131 INDIAN RIVER C-42 M68 GAYLORD GRAYLING M33 I-75 ALGER If leaving Detroit Metro Airport, take I-94 West to I-275 North, to I-96 West, to US 23 North which becomes I-75 near Flint. Travel North to Exit 310, Indian River. 1-96 US 131 I-96 US 27 FLINT LANSING 127 I-94 I-94 JACKSON I-75 127 US 23 DETROIT UAW If heading North on Interstate 75, take Exit 310 (Indian River). Turn right onto M-68 East toward Onaway/Rogers City. I-75 North Black Lake Golf Club Travel approximately 20 miles to the town of Tower. Approximately 1 mile past Tower, you will turn left on FO-5. (Aurora Gas Company is located on the right.) A UAW sign is posted directing you to turn left. This road is also known as Black River Road. Indian River Exit 310 M-68 East Approx. 20 miles Afton Tower Aurora Gas Once on FO-5, travel approximately 5 miles until you come to STOP sign. You will see the Black Lake Golf Club. Continue across the road which leads directly onto Center. 7 opeiu494/afl-cio