MINUTES TEHACHAPI-CUMMINGS COUNTY WATER DISTRICT REGULAR MEETING OF THE BOARD OF DIRECTORS 4:00 P.M. 22901 Banducci Road Item 1. Call to Order and Roll Call Directors Present: Hadley, Hall, Pack, Prel and Worden Others in Attendance: Elizabeth Block, John Martin, Tom Neisler and Lori Bunn Item 2. Approve Minutes of the Regular Meeting of October 21, 2015 The minutes of the regular meeting of October 21, 2015 were approved as presented on motion made by Director Hadley, seconded by Director Hall and unanimously carried. Ayes: Hadley, Hall, Pack, Prel and Worden; Noes: ; Abstain: ; Absent:. Item 3. Water Conservation Report Ms. Block reported on the water conservation activities, including: the first lawn removal project; a Tehachapi Valley Specific Native Plant publication she is working on; surveys were sent out to participants of the direct install program, responses have been favorable; toilet rebate program; the project agreement with Kern County Fire Department has been signed sent to the Kern County Fire Department for Board approval; the decreases in water use being reported by local agencies were reviewed. Item 4. Manager's Report Mr. Martin provided details on the following: The Governor's Executive Order issued on October 31, 2015 regarding continuing the emergency urban water regulations if the drought persists; update on conversion to Spring Brook software and training; a proposed change in the policy regarding wind energy assets by the State Board of Equalization; the kick-off meeting for the Regional Urban Water Management Plan 2015 Update is scheduled for December 14, at 1 :30 PM at Golden Hills CSD; and Mr. Martin updated the Board on the audit report for FY 2014-2015. Item 5. Operations Manager's Report Mr. Neisler gave detailed reports on the following: Smart Ball pipeline inspection, Phase 1; status of the Engine Replacement Project; attendance of the CalPERS annual conference; and attendance of the Kern County Emergency Services first operational group meeting. Item 6. Comments by any Party on Items of Interest to the Public and Within the Subject Matter Jurisdiction of the Legislative Body A discussion took place on GHCSD's efforts to provide sandbags to residents in the area.
Page 2 Item 7. Adopt Resolution 21-15 Authorizing the Closure of Unused Funds by Kern County Mr. Martin explained that it is necessary to close these funds because they are no longer used. Director Pack made a motion that the Board adopt Resolution 21-15. Director Hadley seconded the motion and roll call was taken on the vote: Hadley, Hall, Pack, Prel and Worden Item 8. Adopt Resolution 22-15 Transferring Monies from Various Funds to the District's Kern County Treasury Pool Investment Fund (60188) Mr. Martin explained this resolution will transfer all of the money from the various Kern County funds to the new Fund 60188, Kern County Investment Fund. Mr. Martin recommended that the Board adopt Resolution 22-15. Director Hall made a motion to adopt Resolution 22-15. The motion was seconded by Director Hadley and roll call was taken on the vote: Hadley, Hall, Pack, Prel and Worden Item 9. Adopt Personnel Committee Report and Adopt Resolution 23-15 Amending a Publically Available Pay Schedule for District Employees (Creates new position of Business Manager and Changes Operations Manager to Assistant General Manager-Operations) Mr. Martin explained that the adoption of Resolution 23-15 will establish the pay schedule for all authorized positions, including the new Business Manager and modifies the position of Assistant General Manager-Operations. Mr. Martin reported on the meetings of the Ad-Hoc Personnel Committee and reviewed the details of the organizational changes. He also reviewed the changes required to the annual budget. Upon conclusion of his report, Mr. Martin said he and the Ad-Hoc Personnel Committee recommend approval of Resolution 23-15. Director Pack shared comments regarding these changes and discussion took place. After discussion, Director Pack made a motion to adopt Resolution 23-15 and authorize the positions of Business Manager and Assistant General Manager-Operations. Director Hall seconded the motion and roll call was carried on the following vote. Hadley, Hall, Pack and Worden Pre I
Page 3 Item 10. Receive and File Quarterly Investment Report Director Hall made a motion to receive and file the Quarterly Investment Report. The motion was seconded by Director Hadley and unanimously carried. (Ayes: Hadley, Hall, Pack, Prel and Worden; Noes: ; Abstain: ; Absent: ). Item 11. 2015 Drought Committee Report Mr. Martin reported that the Ad-Hoc Drought Committee met on November 10. Minutes of the meeting were provided. Mr. Martin provided reports on the 2015 Sources and Uses of Imported Water, a report on the Cummings Basin Groundwater Production and a report on the 2015 Recovery Plan v. Actual. Mr. Martin reviewed the totals for the year. The next meeting of the Ad-Hoc Drought Committee is scheduled for December 8, 2015 at 9:00 a.m. Item 12. Declare Engines and Control Equipment Surplus and Authorize Liquidation Mr. Neisler reviewed this item with the Board. He said that some surplus equipment has been generated as a result of the Engine Replacement Project, including the four engines being removed from Pump Plant 2 and the control systems and associated equipment from Plants 2, 3 and 4. In accordance with the District's Purchasing Policy, a list of potential surplus equipment was provided to the Board and Mr. Neisler explained the planned disposition of the equipment. Director Hall moved that the Board declare the items described on Attachment "A" to be surplus to the needs of the District and authorize District Staff to sell and/or dispose of them, in accordance with District policy and legal requirements. Director Hadley seconded the motion and it was approved on the following vote: Ayes: Hadley, Hall, Pack, Prel and Worden; Noes: ; Abstain: ; Absent:. Item 13. Adopt Resolution 24-15 Approving a Chapter 8 Application to Purchase Tax Defaulted Property APN 223-360-15-00-4 Mr. Martin reported that the District received notification from the County that there were three properties within the District that were going to be auctioned off. After investigating the parcels, Mr. Martin found that APN 223-360-15-00-4, which is 19.46 acres located in the northeast corner of Tehachapi Willow Springs and Highline Roads suitable for a groundwater recovery location. He said the property is approximately 1,000' from the mainline pipeline, in a good groundwater production area, downstream from Blackburn Dam which is a proposed recharge site for Tehachapi Basin. Mr. Martin recommended that staff proceed with the application to acquire the property. Mr. Martin reviewed the resolution, containing an offer to purchase the parcel for the minimum bid of $13,900 plus any additional fees and charges imposed by the County. After discussion, President Worden made a motion that the Board adopt Resolution 24-15, approving the purchase of APN 223-360-15-00-4. Director Pack seconded the motion and it was carried on the following vote: Ayes: Hadley, Hall, Pack, Prel and Worden; Noes: ; Abstain: ; Absent:.
Page 4 Item 14. Consent to Sale of Certain Tax-Defaulted Properties This agenda item was cancelled. Item 15. Approve Safety Awards Mr. Martin explained safety bonuses have been awarded for 20 years. He said there are 17 employees that worked from August 1, 2014 to July 31, 2015 with no lost time injuries and as a result the District continues to have a good rating on our workers compensation insurance. Each employee accomplishing this will receive a $500 safety award. Mr. Martin recommended that the safety awards be approved. Mr. Martin asked the Ad-Hoc Personnel Committee to look at this program to consider adding it to the Employee Handbook or developing a separate policy. After discussion, Director Hall made a motion to approve the safety awards. The motion was seconded by Director Prel and carried on the following vote: Ayes: Hadley, Hall, Pack, Prel and Worden; Noes: ; Abstain: ; Absent:. Item 16. Financial Report The checks listed below were reviewed for payment. Checks#1001-1025, totaling $5.549.12 Checks #1026-1028, totaling $1,575.00 Check #1029, totaling $3.282.54 Checks #1032-1123, totaling $1,889, 140.29 Checks #1124-1126, totaling $8,708.25 Checks #1127-1128, totaling $3,995.33 Checks 1129-1146, totaling $8,500.00 Checks #1147-1149, totaling $56,737.28 Director Hall made a motion to approve the checks listed, with the exception of Checks #1030 and 1031, which were voided. Director Hadley seconded the motion and it was approved on the following vote: Ayes: Hadley, Hall, Pack, Prel and Worden; Noes: ; Abstain: ; Absent:. Item 17. Adjournment The meeting was adjourned at 6:00 P.M. on motion made by Director Hall and seconded by Director Hadley and unanimously approve Ayes: Hadley, Hall, Pack, Prel and Worden; Noes: ; Abstain: ; Absent:.
TehtJchapf~Cummings c.ounty Wafer District Our 'W«tRr Our Fut.u re Regular Board Meeting NAME g,o!( b-jrv~u'u AGENCY/ENTITY Uf' 714l~ G-H c stj 0~1c.. Note: Signing this document is voluntary. All persons may attend the meeting regardless of whether or not a person signs in.