SAN BERNARDINO INTERNATIONAL AIRPORT AUTHORITY REGULAR MEETING COMMISSION ACTIONS WEDNESDAY, AUGUST 22, 2018 3: 00 P.M. ( Closed Session, immediately followed by Open Session) MAIN AUDITORIUM Norton Regional Event Center 1601 East Third Street, San Bernardino, CA cc r q 9A City of Colton Mayor Richard A. DeLaRosa ass,. 7992 A regional joint powers authority dedicated to the reuse of Norton Air Force Base for the economic benefit of the East Valley Mayor Pro Tempore Jack R. Woods ( alt) Commission Members y Present Present( In audience and closed session) City of Loma Linda Councilmember Ovidiu Popescu, Secretary Councilmember Phillip Dupper( alt) County of San Bernardino Supervisor James C. Ramos, Vice President Supervisor Curt Hagman( alt) City of San Bernardino Mayor R. Carey Davis, President Present Councilmember Fred Shorett Councilmember Virginia Marquez ( alt) City of Highland Councilmember Penny Lilburn Mayor Larry McCallon( alt) Staff Members and Others Present Michael Burrows, Executive Director Alka Chudasama, Deputy Director of Finance Mark Gibbs, Director of Aviation Nikolas Persson, Airport Manager Mark Dennis, IT Manager Present Absent Absent Absent Present( arrived at 3: 07 p.m.) Present( In audience and closed session) Present Present( In audience and closed session) Scott Huber, Legal Counsel, Cota Cole, LLP Catherine Pritchett, Director of Administrative Services Jack Davidson, Airport Security Manager Jim Harris, Manager of Capital Projects Jennifer Farris, Assistant Secretary of the Commission
The Regular Meeting of the San Bernardino International Airport Authority was called to order by President R. Carey Davis at approximately 3: 02 p.m. on Wednesday, in the Main Auditorium of the Norton Regional Event Center, 1601 East Third Street, San Bernardino, California. A. CALL TO ORDER/ ROLL CALL Roll call was duly noted and recorded. Members ofthe Commission and the public joined Councilmember Penny Lilburn in the Pledge ofallegiance. B. CLOSED SESSION PUBLIC COMMENT There were no closed session public comments. C. CLOSED SESSION President R. Carey Davis recessed to closed session at 3: 02 p.m. Mr. Scott Huber, Cota Cole, LLP, read the closed session items as posted on the Agenda. Let the record reflect that Councilmember Penny Lilburn recused herself from discussion on Closed Session Item C. a. a. Conference with Legal Counsel pursuant to Government Code Section 54956.9( d)( 1) Inland Valley Development Agency, the Successor Agency to the Inland Valley Development Agency, a joint powers authority/federal base reuse authority; San Bernardino International Airport Authority, a joint powers authority, v. Michael Cohen, in his official capacity as the Director of the State of California Department offinance; DOES 1 through 50, inclusive, Sacramento County Superior Court Case No: 34-2016- 80002374. Let the record reflect that Councilmember Penny Lilburn recused herself from discussion on Closed Session Item C.b. b. Conference with Legal Counsel pursuant to Government Code Section 54956.9( d)( 1) Inland Valley Development Agency, ajoint powers authority/federal base reuse authority, and Inland Valley Development Agency as a Successor Agency, v. Oscar Valdez, in his official capacity as the County ofsan Bernardino Auditor Controller/Treasurer/ Tax Collector; Michael Cohen, in his official capacity as the Director ofstate ofcalifornia Department offinance; and DOES 1 through 50, inclusive, Sacramento County Superior Court Case No. 34-2016-80002502. Let the record reflect that Councilmember Penny Lilburn recused herself from discussion on Closed Session Item C.c. c. Conference with Legal Counsel pursuant to Government Code Section 54956.9( d)( 1) Inland Valley Development Agency, the Successor Agency to the Inland Valley Development Agency, ajointpowers authority/federal base reuse authority; San Bernardino International Airport Authority, ajoint powers authority, v. Michael Cohen, Page- 2-
in his official capacity as the Director ofthe State ofcalifornia Department offinance; DOES 1 through 50, inclusive, Sacramento County Superior Court Case No. 34-2016- 80002615. d. Conference with Legal Counsel pursuant to Government Code Section 54956.9( d)( 1) San Bernardino International Airport Authority, a regionaljoint powers authority v. Stratus Aircraft Services, Inc., a California corporation, San Bernardino County Superior Court, Case No. UDFS1700755 e. Conference with Real Property Negotiator Pursuant to Government Code Section 54956. 8 Property: Negotiating Parties: Under negotiations: Approximately 100 acres of vacant land property on the Northeast portion of the San Bernardino International Airport( former Norton Airforce Base) Michael Burrows, Executive Director, on behalf of John Magness on behalf of Hillwood Enterprises, L.P. Instructions will be given to the negotiator concerning terms and price. Conference with Real Property Negotiator Pursuant to Government Code Section 54956. 8 Property: Negotiating Parties: Under negotiations: Michael Burrows, Executive Director, on behalf of Andrea Miller, City Manager, on behalf of the City of San Bernardino Instructions will be given to the negotiator concerning terms and price. D. REPORT ON CLOSED SESSION President R. Carey Davis reconvened the meeting at 3: 50 p.m. President Davis asked Mr. Scott Huber, Cota Cole, LLP, if there were any reportable items. Mr. Scott Huber, stated that there were no reportable items and noted that Councilmember Penny Lilburn recused herself from the discussion on items C. a., C.b., and C. c. Page- 3-
E. ITEMS TO BE ADDED OR DELETED There were no items to be added or deleted. F. CONFLICT OF INTEREST DISCLOSURE 1. President R. Carey Davis stated Commission members should note the item( s) listed which might require member abstentions. President R. Carey Davis noted a conflict on Agenda Item No. 12. G. INFORMATIONAL ITEMS Mr. Michael Burrows, Executive Director, presented the following informational items: 2. Informational Items a. Executive Director' s Report [ PAGE#: 015] b. Grant Applications [ PAGE#: 016] 2a. Mr. Michael Burrows, Executive Director, thanked the officers who were able to attend the Technical Advisory Committee held on Monday, August 20, 2018. Mr. Burrows then regrettably announced Executive Assistant, Ms. Maciel Rodarte' s recent resignation and expressed that she will be dearly missed. Mr. Burrows next introduced Ms. Catherine Pritchett, Director of Administrative Services, who provided a brief report for SBD Fest 2018, which will be held at the San Bernardino International Airport on November 3 and 4, 2018. Ms. Pritchett thanked all the sponsors and the SBD Fest team for their hard work and collaboration. 2b. Mr. Burrows then introduced Mr. Mark Gibbs, Director of Aviation, who provided a report on Eligible Infrastructure Projects. Mr. Gibbs reported that currently has an application before the Federal Aviation Administration( FAA) for reimbursement of funds for a project replacing certain paved sections in front of the blast fence. Additionally, Mr. Gibbs reported that we are pursuing two discretionary grants from the FAA. The first is a request for an Aircraft Rescue Fire Fighting (ARFF) vehicle that will operate 24 hours a day, in conformance with the FAA requirements. The second discretionary grant is a request to replace certain pavement sections throughout the Airport, in particular the Taxi-Way Shoulders. Mr. Gibbs also reported that during this year, the Airport will be eligible for additional entitlement funds from the Federal Aviation Administration ( FAA) due to increased air cargo activity. Page- 4-
H. COMMISSION CONSENT ITEMS 3. Register of Demands 4. Receive and file Treasurer's Report for June 30, 2018, for the San Bernardino International Airport Authority( ) 5. Approve Amendment No. 2 with Overland Pacific & Cutler, LLC for utility coordination services related to the Mountain View Avenue Street Widening Project in an additional amount of$42, 800 6. Approve Meeting Minutes: July 25, 2018 Approve Agenda Item Nos. 3-6 Shorett/ DeLaRosa I. COMMISSION ACTION ITEMS 7. Conduct election of the President, Vice-President, and Secretary of the San Bernardino International Airport Authority ( ) for the term commencing through June 30, 2019 Mayor R. Carey Davis called for nominations for the office of President. Councilmember Ovidiu Popescu nominated Mayor R. Carey Davis for the office of President. Mayor Richard DeLaRosa seconded the nomination. There being no further nominations forthcoming, Mayor R. Carey Davis called for a vote by Commission Members. Elect Mayor R. Carey Davis to the office of President for the term commencing August 22, 2018 through June 30, 2019. Popescu/ DeLaRosa Page- 5-
President R. Carey Davis called for nominations for the office of Vice President. Councilmember Ovidiu Popescu nominated Supervisor James C. Ramos for the office of Vice President. Mayor Richard DeLaRosa seconded the nomination. There being no further nominations forthcoming, President R. Carey Davis called for a vote by Commission Members. Elect Supervisor James C. Ramos to the office ofvice President for the term commencing through June 30, 2019. MOTION/SECOND: Popescu/ DeLaRosa President R. Carey Davis called for nominations for the office of secretary. Councilmember Fred Shorett nominated Councilmember Ovidiu Popescu for the office of Secretary. Mayor Richard DeLaRosa seconded the nomination. There being no further nomination forthcoming, President R. Carey Davis called for a vote by Commission Members. Elect Councilmember Ovidiu Popescu to the office of Secretary for the term commencing through June 30, 2019. Popescu/ Shorett Davis, DeLaRosa, Lilburn, Popescu, and Shorett 8. Consider and adopt proposed budget adjustments for fiscal year 2018-2019 Ms. Alka Chudasama, Deputy Director of Finance, provided a brief report on various budget adjustments referencing the " Proposed Budget Adjustments Table" found on page 047 of the Agenda Packet. Consider and adopt budget adjustments reflected in the Proposed Budget Adjustments Table for Fiscal Year 2018-2019. Popescu/ Shorett Page- 6-
9. Ratify the award of contract with Hernandez, Kroone & Associates, Inc. for the Tippecanoe Avenue Roadway Improvements Project Design Mr. Michael Burrows, Executive Director, referenced overhead maps and provided a brief report on Agenda Item No. 9. Mr. Burrows reported that this is a joint contract with the Inland Valley Development Agency (IVDA) that primarily impacts Airport property. Due to the increase in air cargo activity, the IVDA Board authorized a project to create a new entrance on Tippecanoe Avenue. Ratify the award of contract with Hernandez, Kroone & Associates, Inc. for civil engineering design services in an amount not to exceed $ 104, 950 in support of the Tippecanoe Avenue Roadway Improvements Project Design. Popescu/ DeLaRosa 10. Ratify the award of a construction contract with Goss Construction Company, Incorporated for the Hangar 795 Joint Seal Replacement and Pavement Repair Project in an amount not to exceed$ 330,669.20 Mr. Jim Harris, Manager of Capital Projects, referenced an overhead map and provided a brief report on Agenda Item No. 10. Mr. Harris reported that the ratification of the award provides for the replacement of existing damaged joint seal and repair of concrete on the taxiway. Councilmember Penny Lilburn inquired as to why Goss Construction Company' s bid was significantly lower than the other bids. Mr. Harris explained that Goss Construction Company has specialized equipment that reduces labor, thus making it less costly. Ratify the award of a construction contract with Goss Construction Company, Incorporated for the Hangar 795 Joint Seal Replacement and Pavement Repair Project in an amount not to exceed$ 330, 669.20. Popescu/ Shorett Page- 7-9/ 28/2018 12: 59:56 PM
11. Approve procurement of a Skymark 10, 000 gallon Jet-A Refueler truck in an amount not to exceed $ 550,000 Mr. Mark Gibbs, Director of Aviation, briefly reported that due to the number of incoming flights, a third 10, 000 gallon Jet- A Refueler truck is necessary to provide timely fuel loads to meet the Airport' s increasing customer demand. President R. Carey Davis questioned if the truck is new. Mr. Gibbs confirmed it is new, and it is compliant with the Air Quality Management District( AQMD) Tier 4 requirements. Authorize the Executive Director to procure a new Skymark 10, 000 gallon Jet- A Refueler Truck in an amount not to exceed $ 550, 000; and authorize the Executive Director to execute all related documents. Popescu/ Lilburn Let the record reflect that President R. Carey Davis was not present during the discussion of Agenda Item No. 12. Secretary Ovidiu Popescu ran the meeting from this point. 12. Approve Amendment No. 1 to the 13. 5 acre ground lease with Unical Aviation Inc. Mr. Mark Gibbs, Director of Aviation, referenced an overhead and briefly reported on Agenda Item No. 12. Mr. Gibbs reported that approval of Amendment No. 1 would increase the amount of leasable ramp and vacant land to 16. 93 acres. Approve Amendment No. 1 to the 13. 5 acre ground lease with Unical Aviation Inc., modifying the number of acres, scope of construction, and lease options for the ground lease of vacant land and ramp area located north of the east end of Taxiway A; and authorize the Executive Director to execute all related documents subject to technical and conforming changes as approved by legal counsel. ADOPTED Shorett/ Lilburn DeLaRosa, Lilburn, Popescu, and Shorett. Davis. President Davis returned to the meeting following the discussion of Agenda Item No. 12. Page- 8-
13. Approve an as- needed Airport Painting Projects Agreement with Aviation Striping Inc. in an amount not to exceed $ 150, 000 to maintain, install, and remove airfield striping and markings Mr. Nikolas Persson, Airport Manager, provided a brief report on Agenda Item No. 13. Approve an agreement with Aviation Striping Inc. in an amount not to exceed $ 150,000; and authorize the Executive Director to execute all related documents. DeLaRosa/ Shorett 14. Consider and discuss the updated action plan for the San Bernardino International Airport Authority( ) through December 31, 2018 Mr. Michael Burrows, Executive Director, referenced a PowerPoint presentation entitled, " August, 2018 Proposed Airport Focal Areas" ( also included on pages 117-119 in the Agenda Packet) and provided a brief report on Agenda Item No. 14. This item was for discussion purposes only, no formal action was taken. Consider and Discuss the updated Action Plan for the San Bernardino International Airport Authority( ) through December 31, 2018. J. ADDED AND DEFERRED ITEMS There were no added or deferred items. K. OPEN SESSION PUBLIC COMMENT There was no open session public comment. L. COMMISSION MEMBER COMMENT There were no Commission member comments. M. ADJOURNMENT There being no further business before the Commission, President R. Carey Davis declared the meeting adjourned at 4:27 p.m. Page- 9-9/28/ 2018 12: 59: 56 PM
Approved at a Regular Meeting of the San Bernardino International Airport Authority on Wednesday, September 26, 2018. J A P, ny1a-c n er Farris 1Y1S Assistant Secretary of the Commission Page- 10-9/ 28/ 2018 12: 59: 56 PM