A MEETING OF THE BOARD OF COMMISSIONERS OF THE CITY OF JOHNSON CITY, TENNESSEE was held in the Commission Chambers of the Municipal and Safety Building, 601 East Main Street, Johnson City, Tennessee on Thursday, April 20, 2017. PRESENT: Mayor David Tomita, Vice-Mayor Jenny Brock, Commissioners Todd Fowler, Ralph Van Brocklin and Joe Wise, Pete Peterson, City Manager, and Janet Jennings, City Recorder. Mayor David Tomita called the meeting to order at 6:05 p.m. At this time, Reverend Mark Gooden, Munsey Memorial United Methodist Church, led the invocation, which was followed by the pledge of allegiance. Upon motion by Commissioner Joe Wise, seconded by Commissioner Todd Fowler, the following resolution was offered for adoption. The JOHNSON CITY, That the minutes of the regularly scheduled City Commission Meeting held on Thursday, April 6, 2017, amended to include the names of the streets closed for the Williams Syndrome 5K Road Race on April 23, 2017, be and the same are hereby approved. At this time, Lance Lowery, First Tennessee Development District, presented the John S. Wilder Rebuild Tennessee Award for the Rotary Park Inclusive Playground and Splash Pad to the City of Johnson City and the Rotary Club. Rotary Club representatives present were Gary McAllister, Rotary Club President, and Past Presidents Shelley Brouillette and Mike Mefford. Upon motion by Commissioner Ralph Van Brocklin, seconded by Commissioner Joe Wise, the following resolution was offered for adoption. The JOHNSON CITY, That a beer license for V s of Johnson City, LLC d/b/a V s Authentic Vietnamese Cuisine, 920 North State of Franklin Road, Suite 530, Johnson City, Tennessee, be and the same is hereby approved. Jordan Hensley was present. Upon motion by Commissioner Joe Wise, seconded by Commissioner Todd Fowler, the following resolution was offered for adoption. The JOHNSON CITY, That a Certificate of Compliance for RELI Beverages LLC, d/b/a Northridge Package Store, be and the same is hereby approved. Lindsay Nickels was present. Upon motion by Commissioner Joe Wise, seconded by Vice-Mayor Jenny Brock, the following resolution was offered for adoption. The 1
JOHNSON CITY, That three (3) Temporary Occasion Licenses for the Downtown Johnson City Foundation to sell beer on May 12, 19 and 26, 2017 at the Founders After 5 events to be held at the Amphitheater at Founder s Park, be and the same are hereby approved. Upon motion by Commissioner Joe Wise, seconded by Commissioner Ralph Van Brocklin, the following resolution was offered for adoption. The JOHNSON CITY, That a street closing of various streets from 5:00 p.m. until 8:30 p.m. on Friday, June 2, 2017, as requested by the Blue Plum Organization for the Blue Plum 5K as shown on the course map, be and the same is hereby approved. Jenny Lockmiller was present. 2
Upon motion by Vice-Mayor Jenny Brock, seconded by Commissioner Todd Fowler, the following resolution was offered for adoption. The JOHNSON CITY, That a street closing of Commerce Street from State of Franklin Road to North Roan Street from 5:00 p.m. until 9:00 p.m. on Saturday, September 23, 2017, as requested by the Johnson City Convention and Visitor s Bureau for the US Women s Disc Golf National Urban Skins Game, be and the same is hereby approved. Tim Barr, Tournament Director, was present. Upon motion by Commissioner Ralph Van Brocklin, seconded by Commissioner Todd Fowler, the following resolution was offered for adoption. The JOHNSON CITY, That the Consent Agenda for April 20, 2017, with the exception of Bid #6104 to Schreiber LLC for Grit and Grease Removal Equipment for Knob Creek and Brush Creek Wastewater Treatment Plants, be and the same is hereby approved. City Staff requested that the Commission pull this bid. CONSENT AGENDA: A. GENERAL: i. Consider approval of a five year State Inmate Contract for the Johnson City Jail to house state inmates (Police Department ~ Jail) ii. Consider a Construction Retainage Escrow Account Agreement with Energy Systems Group and First Tennessee Bank (Finance Department) iii. Consider a Resolution to establish the Fair Market Value for Tracts 6, 9, 10 and 28 for the Knob Creek Road / CSX Railroad Overpass Project (Public Works Department) iv. Consider the recommendation for a Property Acquisition for 2.1 acres on Chamber Drive ~ Washington County Tax Map 46L Group E Parcel 018.00 (Water & Sewer Services) v. Consider Balancing Change Order & Final Pay Request in the amount of $85,100.80 for W&O Contractors on the Watauga Water Treatment Plant Hypochlorite Storage project (Water & Sewer Services) 3
vi. Consider Amendment #2 for Tank Industry Consultants on the Unicoi Backwash Tank Recoating Project for a fee increase of $64,399.53 ~ Work Order #35 (Water & Sewer Services) vii. Consider Change Order #2 for Construction Partners LLC on the Langston High School project for a decrease in the contract amount of $28,918.80 (Administration) B. INVOICES: i. Construction Partners................... $46,592.65 Administration ~ Pay Request #8 Langston High School Partial Demo & Gym Modifications ii. Tank Industry Consultants................ $19,262.12 Water & Sewer Services ~ WO #35/Invoice #34147 Unicoi Backwash Tank Recoating iii. Tank Industry Consultants................ $26,664.92 Water & Sewer Services ~ WO #35/Invoice #34299 Unicoi Backwash Tank Recoating iv. Tank Industry Consultants................ $14,516.48 Water & Sewer Services ~ WO #35/Invoice #34364 Unicoi Backwash Tank Recoating v. Tank Industry Consultants................ $7,557.38 Water & Sewer Services ~ WO #35/Invoice #34388 Unicoi Backwash Tank Recoating 4
vi. Tank Industry Consultants................ $3,522.83 Water & Sewer Services ~ WO #35/Invoice #34418 Unicoi Backwash Tank Recoating vii. Tysinger, Hampton & Partners........... $15,600.00 Water & Sewer Services ~ Work Order #4 Austin Springs Road Waterline Upgrade Funding Source: Budgeted Expense viii. Raftelis................................ $1,862.50 Water & Sewer Services Water & Wastewater Model Update Funding Source: Budgeted Expense ix. LDA Engineering........................ $9,257.50 Water & Sewer Services ~ Task Order #5/Invoice #513-13 Tannery Knob Water Tank Replacement x. LDA Engineering........................ $8,917.50 Water & Sewer Services ~ Task Order #5/Invoice #513-14 Tannery Knob Water Tank Replacement xi. LDA Engineering........................ $9,894.08 Water & Sewer Services ~ Work Order #6/Invoice #602-3 Rehab of B2D Sewer Basin Funding Source: Budgeted Expense xii. CDM Smith............................. $22,292.98 Water & Sewer Services Brush Creek & Knob Creek Wastewater Treatment Plant Improvements 5
xiii. CDM Smith............................. $6,279.50 Water & Sewer Services ~ Task Order #16 Regional WWTP Blower Installation & Lighting Upgrade Funding Source: Budgeted Expense xiv. Summers Taylor....................... $50,155.59 FINAL PAYMENT & CHANGE ORDER Public Works Department ~ Pay Request #8 Boone Street Extension Project Funding Source: Stormwater Fund xv. Summers Taylor....................... $44,329.00 Public Works Department ~ Invoice #1 Browns Mill / Mountainview Roundabout Project Funding Source: 100% Federal Funds xvi. Butler Appraisal Group................ $4,800.00 Public Works Department ~ Pay Request #3 Knob Creek Road ~ CSX Railroad Overpass Project Funding Source: 20% General Fund xvii. Dunn & Metz Appraisal Group........... $17,915.00 Public Works Department ~ Pay Request #6 Knob Creek Road ~ CSX Railroad Overpass Project Funding Source: 20% General Fund xviii. Littlejohn Engineering.................. $13,418.57 Public Works Department ~ Invoice #9344 VA Access Road Project Funding Source: 80% Federal & 20% Local Funding xix. Washington County General Fund......... $95,843.00 Finance Department City Share of Local Reappraisal Costs Funding Source: General Fund ~ City Expense 6
C. BIDS i. ITB #6104 Schreiber LLC.......................... $682,100.00 Purchasing for Water & Sewer Services Grit&Grease Removal Equipment for Knob Creek & Brush Creek WWTP Funding Source: Debt Funded Capital ii. ITB #6106 Vulcan Industries....................... $264,580.00 Purchasing for Water & Sewer Services Rake Bar Screen & Washer/Compactor for Knob Creek & Brush Creek WWTP Funding Source: Debt Funded Capital iii. ITB #6123 Johnson City Kubota..................... $26,450.00 Purchasing for Parks & Recreation 4WD Tractor w/canopy 7
Funding Source: Capital Equipment Fund iv. ITB #6127 JCI Jones............................... $192,500.00 Purchasing for Water & Sewer Services Water Treatment Chemical Contract Funding Source: Budgeted Expense 8
v. ITB #6128 Univar USA, Inc.......................... $33,800.00 Purchasing for Water & Sewer Services Water Treatment Chemical Contract Funding Source: Budgeted Expense D. PURCHASES i. Kendall Electric......................... $88,588.89 Purchasing for Water & Sewer Services SCADA System Equipment Upgrade Funding Source: Rate Funded Capital ii. MicroComm............................ $50,275.00 Purchasing for Water & Sewer Services SCADA System Programming Upgrade Funding Source: Rate Funded Capital Upon motion by Commissioner Ralph Van Brocklin, seconded by Vice- Mayor Jenny Brock, the following resolution was offered for adoption. 9
The JOHNSON CITY, That a Resolution for the Annexation of 370 Austin Springs Road and a portion of Tax Map 030 parcel 131.00, be and the same is hereby approved. Upon motion by Commissioner Joe Wise, seconded by Commissioner Ralph Van Brocklin, Ordinance No. 4636-17, AN ORDINANCE TO ASSIGN ZONING TO 370 AUSTIN SPRINGS ROAD AND A PORTION OF TAX MAP 030 PARCEL 131.00, was passed on first reading. The motion carried by five ayes. There were no nay votes. Upon motion by Vice-Mayor Jenny Brock, seconded by Commissioner Joe Wise, Ordinance No. 4633-17, AN ORDINANCE REPEALING CERTAIN RESTRICTIONS ON REAL PROPERTY LOCATED WITHIN THE CORPORATE LIMITS OF THE CITY OF JOHNSON CITY, TENNESSEE, KNOWN AS MED CENTER PROFESSIONAL PARK, was passed on second reading. The motion carried by five ayes. There were no nay votes. Upon motion by Vice-Mayor Jenny Brock, seconded by Commissioner Joe Wise, Ordinance No. 4634-17, AN ORDINANCE AUTHORIZING THE CORRECTION TO A TRANSMISSION EASEMENT OWNED BY THE JOHNSON CITY POWER BOARD LOCATED IN JOHNSON CITY, TENNESSEE, was passed on second reading. The At this time a public hearing was held regarding Ordinance No. 4635-17. David Lefemine and Jan Edwards spoke in favor of the ordinance. Upon motion by Commissioner Joe Wise, seconded by Commissioner Ralph Van Brocklin, Ordinance No. 4635-17, AN ORDINANCE TO REZONE PROPERTY LOCATED AT 2340 PEOPLES STREET FROM R-3 (MEDIUM DENSITY RESIDENTIAL) TO PB (PLANNED BUSINESS), was passed on second reading. The Upon motion by Commissioner Joe Wise, seconded by Vice-Mayor Jenny Brock, the following resolution was offered for adoption. The JOHNSON CITY, That the Concept Plan for the rezoning of property located at 2340 Peoples Street from R-3 (Medium Density Residential) to PB (Planned Business), be and the same is hereby approved. Upon motion by Commissioner Ralph Van Brocklin, seconded by Commissioner Todd Fowler, the following resolution was offered for adoption. The JOHNSON CITY, That an Audit Contract with Blackburn, Childers and Steagall for Fiscal Year Ending June 30, 2017, in the amount of $177,950.00, be and the same is hereby approved. 10
Upon motion by Commissioner Todd Fowler, seconded by Vice-Mayor Jenny Brock, the following resolution was offered for adoption. The JOHNSON CITY, That the naming of the King Creek Basin project site as King Commons, be and the same is hereby approved. Upon motion by Commissioner Ralph Van Brocklin, seconded by Vice- Mayor Jenny Brock, the following resolution was offered for adoption. The JOHNSON CITY, That the Demolition of the Downtown Breezeway Canopy, be and the same is hereby approved. Upon motion by Commissioner Ralph Van Brocklin, seconded by Commissioner Joe Wise, the following resolution was offered for adoption. The JOHNSON CITY, That the leasing of fourteen (14) new artwork pieces for the Downtown area, for a two-year term at $2,000 per piece, with the funding provided through the public art fund, be and the same is hereby approved. Elvis Kee, Vice Chair, Public Art Committee, addressed the Commission. Upon motion by Commissioner Joe Wise, seconded by Vice-Mayor Jenny Brock, the following resolution was offered for adoption. The motion carried by four ayes. Commissioner Ralph Van Brocklin voted nay. JOHNSON CITY, That the delegation of authority to the Industrial Development Board to modify the NN Inc. Tax Agreement, be and the same is hereby approved. Ron Scott, Chairman, Washington County Economic Development Council, and Mitch miller, CEO, addressed the Commission. Upon motion by Vice-Mayor Jenny Brock, seconded by Commissioner Joe Wise, the following resolution was offered for adoption. The JOHNSON CITY, That an Addendum to the Agreement with East Tennessee State University (ETSU) regarding the Fine & Performing Arts Center, be and the same is hereby approved. Brian Noland, ETSU President, and Troy Purdue, legal counsel, addressed the Commission. At this time, City Manager Pete Peterson presented the City Manager s Report. At this time, Mayor David Tomita opened the public input session. No one spoke. There being no further business or discussion, Mayor David Tomita 11
adjourned the meeting at 8:16 p.m. COMMISSION CONCERNS: 1. Vice-Mayor Jenny Brock requested that the Chair Person of each Board make a presentation to the Commission at some point. 2. Commissioner Ralph Van Brocklin asked the City Commission s wishes on continuing to confirm appointees to the Animal Control Board, as they are looking at expanding the number of Board members. DAVID TOMITA MAYOR JANET JENNINGS CITY RECORDER ITEMS DEFERRED: 1. None. ACTION ITEMS: 1. Vice-Mayor Jenny Brock requested that the Chair Person of each Board make a presentation to the Commission at some point. 12