Saskatchewan Federation of Labour p: 1 (306) 525-0197 220-2445 13 th Avenue f: 1 (306) 525-8960 Regina SK S4P 0W1 w: www.sfl.sk.ca TABLE OF CONTENTS 1. CONVENTION CALL PAGE 4 2. CONVENTION DEADLINES PAGE 4 3. REGISTRATION PAGE 5 A) Refund Policy 5 B) Alternates 5 C) Banquet Tickets 5 D) Lunch Tickets 5 4. CREDENTIALS & DELEGATE INFORMATION PAGE 5 A) Credential Change Form 5 B) Affiliate Qualifications 6 C) Delegate Representation 6 i) Affiliated Organizations 6 ii) Labour Councils 6 iii) Saskatchewan Union Retirees Federation (SURF) 7 iv) Affiliated Organizations form which an Executive Officer 7 v) Young Worker Credentials 7 D) Ensuring Equity 7 E) Delegate Information Package 7 F) Delegate Orientation 7 G) Delegate Services 7 i) Accommodation 7 ii) Accessibility and Assistance 7 iii) Child Care 8 iv) Keep It Clean & Green 8 5. RESOLUTIONS & CONSTITUTIONAL AMENDMENTS PAGE 8 6. ELECTIONS PAGE 9 7. FUNDRAISING PAGE 9 8. PRIVACY PAGE 9 9. CONVENTION COMMITTEES PAGE 10 10. THE BOB SASS OH&S AWARD PAGE 10 11. HOTEL ACCOMMODATION PAGE 11 2
On political action and worker advocacy, on union education, on community engagement and outreach, on reconciliation and anti-racism initiatives, on trying new things and rejuvenating our movement we are on the move. Your passion, energy, and expertise are what drive your Saskatchewan Federation of Labour. 3
1. CONVENTION CALL The Saskatchewan Federation of Labour (SFL) s annual convention will take place: October 24-27, 2018 at the Queensbury Convention Centre in Regina, Saskatchewan. The convention is the governing body of the Federation. Delegates from affiliated unions and organizations come together to debate resolutions, conduct elections in even-numbered years, learn about issues impacting our movement and communities, meet other trade unionists, and otherwise conduct the business of the SFL. Resolutions adopted at the Convention set the direction and priorities for the SFL. They can request the Federation to undertake an action, adopt a policy, or amend the Constitution All rules regarding convention, including convention credentials and resolutions, can be found in Article 4 of the Constitution of the Saskatchewan Federation of Labour. 2. CONVENTION DEADLINES Topic Deadline Additional Information Early Bird Registration September 24 Resolutions September 24 Due by 12:00PM on the date. Child Care Registration September 24 Contact your union first. See Delegate Services. Special Needs Requests September 24 Use Special Needs Form. Bob Sass OH&S Award October 5 Nomination form found at www.sfl.sk.ca. Registration Fees Refund Up to Oct. 24 Full refund. Registration Fees Refund After Oct. 24 No refund. Hotel Reservations Dates Vary See Page 11 for deadline and booking details. Registering at Convention Tuesday, October 23, 2018 Wednesday, October 24, 2018 Thursday, October 25, 2018 Friday, October 26, 2018 Saturday, October 27, 2018 7:00PM to 9:00PM 8:30AM 8:30AM 8:30AM 8:15AM to 9:15AM 4
3. REGISTRATION Type Fee Deadline Additional Information Early Bird $300 Sep. 24 Cheque for registration fees must accompany completed credential. Fee covers registration, convention kit, coffee, lunches, & banquet. No reduction in fees for partial days attended. Late (after Sep. 24) $350 No exceptions: credentials received after Sep. 24 must pay $350. A) Refund Policy Up to October 14, 2018: Full refund. After October 14, 2018: No refunds issued later than 10 calendar days prior to start of convention. B) Alternates No registration fee is required for alternates to attend convention as observers. However, if you want them to have a full convention kit (materials, coffee, lunches and banquet ticket) then the registration fee must be paid. C) Banquet Tickets Tickets are included in the convention kit. Based on availability, additional tickets may be purchased ($40). D) Lunch Tickets Tickets will be available for purchase ($20) at convention for those who have not paid for a convention kit. 4. CREDENTIALS & DELEGATE INFORMATION Use the Credential Form to register delegates and alternates. Complete the Credential Form. Make a copy for your records; Make cheque payable to the Saskatchewan Federation of Labour; Mail the original Credential Form and cheque to: 220-2445 13 th Ave., Regina SK S4P 0W1 A) Credential Change Form The Credential Change Form is enclosed. Use this form to notify the SFL of any changes in delegates or alternates that are already registered, or if you have new delegates or alternates to add to your list. 5
B) Affiliate Qualifications Article 4, Section 7 of the SFL s constitution states: Affiliated organizations shall be entitled to representation at the Convention provided they are paid up in per capita tax for all preceding months up to and including the SFL fiscal year end (August 31st). Section 8 states: Any organization which has not applied for and obtained a certificate of affiliation at least one (1) month prior to the Convention shall not be allowed representation at this Federation. Section 9 states: Any organization suspended or expelled by the Canadian Labour Congress or this Federation shall not, while under such penalty, be allowed representation at the Federation Convention. No registrations will be accepted from affiliated organizations who are in arrears and who have not paid the monies owing within 48 hours after the first Call to Order of the Convention. C) Delegate Qualifications Article 4, Sections 5 (b) and (c) of the SFL s constitution state: A delegate must be a member of the affiliated organization he/she represents at the Convention, or a full time representative of the organization, and the organization must be an affiliate organization which is in good standing with the Federation. D) Delegate Representation As per Article 4, Section 4 of the SFL s constitution, delegate presentation at convention shall be: i. Affiliated Organizations: - 1 delegate for 1-50 members; - 1 additional delegate for the next 50 members or major portion thereof, and; - 1 additional delegate for every 100 members or major portion thereof. Membership for the purposes of this section shall mean the average number of members on whom per capita has been paid by the affiliate for the 12 months preceding the SFL year end (August 31 st ). By way of example: - 1 delegate for 1 to 75 members; - 2 delegates for 76-150 members; - 3 delegates for 151-250 members; - 4 delegates for 251-350 members; - 5 delegates for 351-450 members; - 6 delegates for 451-550 members; - 7 delegates for 551-650 members; - 8 delegates for 651-750 members, and so on. ii. Labour councils: - 3 delegates each, plus one (1) young worker delegate. 6
iii. iv. Saskatchewan Union Retirees Federation (SURF): - 3 delegates (SURF members in good standing). Affiliated organizations from which an Executive Officer (president, secretary-treasurer, vicepresident) is delegated are entitled to one (1) additional credential for that officer. v. Young Worker Credentials: - The Young Workers Convention Call is sent to senior representatives of affiliated organizations. E) Ensuring Equity Affiliated unions are asked to give particular consideration in selecting delegates to ensure representation from equity seeking groups (women, aboriginal, visible minorities, persons with disabilities, LGBTQ+). F) Delegate Information Package In accordance with Article 4, Section 12 (e) of the SFL s constitution, the Federation shall, not later than ten calendar days prior to the start of the Convention, forward to each delegate registered by the registration date copies of all resolutions received. This year s information package will be mailed by October 12 th. G) Delegate Orientation All delegates are welcome, but first-time delegates, in particular, are encouraged to attend the Delegate Orientation session which will be held on the first morning prior to convention Call to Order. The session will familiarize delegates with all the workings of convention and make them more comfortable with procedures on the convention floor. No prior registration required. H) Delegate Services i. Accommodation Accommodation has been block booked for four nights Tuesday, October 23rd to Friday, October 26 th at a number of unionized hotels in Regina. We ask that rooms only be booked with unionized hotels (see list in this Convention Call). Make your reservations prior to block release dates. You must book under the SFL block of rooms to receive the convention rate. Please note that hotels require a credit card when booking your reservation and when checking in. If you plan to pay with cash, you may be required to pre-pay for full stay, and provide photo ID. If the room will be paid for by your union, some hotels may still require a credit card or cash deposit at check-in to cover incidentals. ii. Accessibility and Assistance In order to properly accommodate people with accessibility issues or a need for assistance, the SFL may have to arrange for special services or alternate media forms (other than print) to be available at 7
the convention. To allow adequate time to make any necessary arrangements, inform our office by September 24 th if special assistance is required. Use the enclosed Special Needs Form. iii. Child Care If you require child care while attending convention, please contact your union. Delegates having additional childcare costs as a result of leaving their children at home should apply to their union for reimbursement. The SFL will consider child care for those with no other option. You must notify the SFL of your needs no later than September 24 th. For more information, contact the SFL office. iv. Keep It Clean & Green Bottled Water Ban We strive to make all SFL events commercially-bottled water-free. Personal refillable water bottles are welcome, but please do not bring commercially-bottled water to convention. The clean, safe municipal water provided for delegates at convention is proudly supplied by CUPE members. Fragrance-Free Convention People are increasingly sensitive to chemicals in the environment. For many, attending conferences and being exposed to perfumes and other fragrances can be a serious health risk. We encourage those attending convention to leave all scented products at home. 5. RESOLUTIONS & CONSTITUTIONAL AMENDMENTS Resolutions may be submitted by the Executive Council or by organizations affiliated to the SFL. We encourage the use of clear language format for resolutions. See the enclosed Resolutions & Constitutional Amendments Form for a clear language template. Additional forms can be found at www.sfl.sk.ca. For constitutional amendments refer to the specific Article and section in the SFL s constitution. We suggest using bolding to indicate any proposed additional wording and use strikethrough to indicate deletions. Resolutions must: - Indicate the submitting organization and be signed by two officers; - Deal with one subject only; - Clearly state the action being proposed; - Contain no more than 200 words. Resolutions can be submitted by: Mail E-mail to d.smith@sfl.sk.ca SFL, 220-2445 13 th Avenue, Regina SK S4P 0W1 Send WORD document and a PDF which includes signatures. Deadline is 12:00PM on September 24 th. Submitting resolutions as quickly as possible is appreciated. Late resolutions will be placed at the end of the order list and will be dealt with at convention if time permits. 8
6. ELECTIONS The following Executive Council positions are up for election at the 2018 convention: President; Secretary-Treasurer; Vice-Presidents: - Affiliated unions with more than 8,000 members will each elect and/or announce 2 Vice- Presidents (at least one will be a woman); - Affiliated unions with between 1,000 and 8,000 members will each elect and/or announce 1 Vice- President; - Affiliated unions with less than 1,000 members shall caucus and, in combination, elect 2 Vice- Presidents (at least one will be a woman) from their convention delegates; - Affiliated Construction Division unions with less than 1,000 members shall caucus and, in combination, elect 1 Vice-President from their convention delegates; - Aboriginal delegates shall caucus and elect 1 Vice-President; - Solidarity and Pride delegates shall caucus and elect 1 Vice-President; - Young Worker delegates shall caucus and elect 1 Vice-President; - Workers of Colour delegates shall caucus and elect 1 Vice-President. Labour Councils will each announce their respective Representatives; The Saskatchewan Union Retirees Federation (SURF/CURC) will announce their representative. Terms of office commence immediately following the adjournment of convention. Terms are for 2 years. For detailed information on election processes and requirements, refer to Article 5 of the SFL Constitution, 2017. 7. FUNDRAISING Our traditional silent auction, which provides much needed funds to the SFL Summer Camp and Prairie School for Union Women, will be held in conjunction with the Friday evening Banquet. We will continue with 50/50 draws on Wednesday, Thursday. and Friday. 8. PRIVACY Information provided on registration forms is used for administrative purposes only. The SFL is committed to protecting the privacy of personal information. 9
9. CONVENTION COMMITTEES Delegates interested in sitting on a convention committee should have their union put their name forward. The SFL endeavors to ensure representation from equity-seeking groups on committees, so when submitting names please indicate if the delegate is a member of an equity-seeking group and, if so, which group. Appointments will be confirmed by the SFL. Convention Committee Resolutions Committee Credentials Committee Sergeant-at-Arms Committee Finance Committee Ombudsmen Committee Description Make recommendations for handling resolutions and constitutional amendments. Assist with registration of delegates. Maintain order on convention floor, distribute materials, collect and count ballots and donations. Deal with financial questions and resolutions that have cost implications. Investigate complaints of harassment and resolve problems involving harassment. Qualified nominees must have prior training/experience as an Ombudsman in their union. 10. THE BOB SASS OH&S AWARD Annual award that s presented at the SFL convention, given to a worker whose actions and activities have: Solved problems; Helped others; Achieved important victories; Established precedents; Improved workplace conditions, and; Helped to recognize occupational illness or disease. Award recipients must be an SFL member or retiree in good standing and must be a health and safety leader and activist. The SFL Occupational Health and Safety Committee would like you to send in a nomination. Nomination forms are available at www.sfl.sk.ca/events/conferences. Closing date for nominations is October 5, 2018. 10
11. HOTEL ACCOMMODATION Please book as soon as possible and request rooms from the SFL block. Accommodation has been block booked for Tuesday, October 23rd to Friday, October 26th inclusive (4 nights, checking out Saturday, October 27 th ) at the following unionized hotels in Regina: Hotel Rates Reservations & Deadlines 10 rooms 1 queen bed 10 rooms 2 double beds $89 for single or double Chateau Regina Hotel 1110 Victoria Avenue E. Country Inn & Suites* 3321 Eastgate Bay Delta Regina 1919 Sask. Drive Executive Royal Hotel 4025 Albert Street Holiday Inn Express & Suites* 4255 Albert Street Hotel Saskatchewan 2125 Victoria Avenue Ramada Plaza 1818 Victoria Avenue Double Tree by Hilton Hotel 1975 Broad Street * indicates the hotel includes breakfast 10 rooms 2 queen beds - $109 5 rooms standard king - $109 5 king suites - $119 (incl. living room with sofa bed) 15 deluxe queen $165 15 deluxe double queen $165 20 rooms 2 queen beds $105 single or double 25 rooms 2 queen beds $125 single or double 15 rooms 1 queen bed $164 single Self-Parking - $17 30 rooms 1 queen bed 20 rooms 2 queen beds $134 single or double Parking - $15 No SFL block. Rooms will be at rates shown; reserve early. 1 king or 2 queen beds, $149 sgl/dbl Parking - $15 (subject to availability) Please Note: hotels require a credit card to reserve and at check-in. Make your reservations directly with the hotel. (306) 565-0455 Under code: SFL by Oct 1 (306) 789-9117 cx_regi@countryinn.com Under code: 1018SFLCON by Sep. 24 1-800-209-3555 Under: SFL Oct. Meeting by Sep. 21 (306) 586-6755 or 1-800-853-1181 reservations.err@royalhotelgroup.ca Under code: SFL03 by Sep. 23 (306) 789-5888 Under Block ID 335954 by Sep. 23 (306) 522-7691 Under Sask. Federation of Labour by Sep. 25 (306) 569-1666 (7200) or 1-800-316-8704 email: regina@saskramada.com Under SFL Convention, group code CGCTLC by Sep. 25 1-866-212-4370 or Harmesh at 1 (306) 525-7580 Harmesh.Borole@Hilton.com or front desk 1 (306) 525-6767 Under booking code SFL by Sep. 23 It is important, when making reservations to indicate that you will be attending the Saskatchewan Federation of Labour convention as rooms are block booked under SFL. If you book rooms outside of the SFL block, it is difficult for us to book blocks in future years as they have no record showing delegates utilizing the SFL block. Proudly produced by union labour CUPE 4828 11