City Council Work Session March 28, 2017 A Regular Work Session of the Chesapeake City Council was held March 28, 2017 at 4:30 p.m., in the City Hall Building, 306 Cedar Road. Present: Absent: Council Member Lonnie E. Craig Council Member Robert C. Ike, Jr. Council Member Suzy H. Kelly Mayor Alan P. Krasnoff Council Member S. Z. Debbie Ritter Council Member Ella P. Ward Vice Mayor Richard Rick West Council Member Roland J. Davis, Jr. Council Member John de Triquet Present from Administration: City Manager James Baker, City Attorney Jan Proctor, Deputy City Manager Wanda Barnard-Bailey, Deputy City Manager Robert Geis, Director of Budget Steve Jenkins, Director of Finance Nancy Tracy, Director of Public Works Eric Martin, Assistant Director of Public Works Earl Sorey, City Clerk Sandy Madison, and other staff members. The following topics were discussed during the Work Session: 1. Upcoming Agenda Items 2. Proposed FY 17-18 Operating Budget The Work Session adjourned at 5:46 p.m. /jf
Regular City Council Meeting March 28, 2017 A Regular Meeting of the Chesapeake City Council was called to order by Mayor Alan P. Krasnoff on March 28, 2017 at 6:30 p.m. in the City Hall Building, 306 Cedar Road. INVOCATION: Council Member Suzy H. Kelly PLEDGE OF ALLEGIANCE: Marcel Grimes, Hickory Middle School ROLL CALL BY CLERK OF COUNCIL: Present: Absent: Council Member Lonnie E. Craig Council Member Robert C. Ike, Jr. Council Member Suzy H. Kelly Mayor Alan P. Krasnoff Council Member S.Z. Debbie Ritter Council Member Ella P. Ward Vice Mayor Richard Rick West Council Member Roland J. Davis, Jr. Council Member John de Triquet Present from the Administration: City Manager James Baker, City Attorney Jan Proctor, Deputy City Manager Wanda Barnard-Bailey, Deputy City Manager Robert Geis, City Clerk Sandy Madison and other staff members. APPROVAL OF MINUTES Mayor Krasnoff stated that there were no minutes submitted for approval. Mayor Krasnoff relinquished the gavel to Vice Mayor West. PRESENTATION Mayor Krasnoff called Commissioner of the Revenue Ray Conner to the podium. Mr. Conner expressed his gratitude for the honor of serving as Commissioner of the Revenue since 1983; and working for the City of Chesapeake for a total of 42 years. He thanked his wife and his mother, his staff, Judge William Hodges, Sheriff James O Sullivan, City Treasurer Barbara Carraway, City Council and many other staff within the City. He announced that Frank King would officially take over as Commissioner of the Revenue on April 1, 2017. Mayor Krasnoff presented Mr. Conner with a Certificate of Appreciation and thanked him for 42 years of outstanding service. Vice Mayor West read the following disclosure statement: Pursuant to Section 2.2-3115 of the Code of Virginia, I am declaring my interest in the use of proffers to expand Hickory Middle School (City Manager Agenda Item 6). I have a personal interest in this transaction because I currently have a contract with Chesapeake Public Schools to serve as an on-call administrator. As an administrator in the field of public education, I am a member of a profession or occupation affected by these transactions. I am able to participate in the transaction fairly, objectively, and in the public interest. Vice Mayor West relinquished the gavel back to Mayor Krasnoff. APPLICANTS, AGENTS, & CITIZENS COMMENTS ON PUBLIC HEARING ITEMS City Clerk Madison stated that there were no speakers prior to the presentation of the Public Hearing Items.
COUNCIL S CONSIDERATION OF THE PUBLIC HEARING ITEMS Non-Planning Public Hearing Items A. A PUBLIC HEARING ON PROPOSED AMENDMENTS TO THE FY 2016-17 CAPITAL AND OPERATING BUDGETS ADJUSTING THE AGGREGATE AMOUNT APPROPRIATED AND THEREBY EXCEEDING ONE PERCENT OF THE TOTAL EXPENDITURES SHOWN IN THE CURRENTLY ADOPTED BUDGET BUDGET OFFICE City Clerk Madison presented the item and stated that there were no speakers. This item was for citizen input only; no action was taken by City Council. B. #17-O-011 AN ORDINANCE AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AN EASEMENT AGREEMENT APPROVING THE GRANT OF A NON-EXCLUSIVE 5-FOOT UTILITY EASEMENT TO COX COMMUNICATIONS, HAMPTON ROADS, L.L.C., A DELAWARE LIMITED LIABILITY COMPANY, ON REAL PROPERTY OWNED BY THE CITY OF CHESAPEAKE LOCATED AT 4539 MIARFIELD ARC, IN THE WESTERN BRANCH BOROUGH, ALSO KNOWN AS TAX MAP PARCEL NUMBER 0093003000001. City Clerk Madison presented the item and stated that there were no speakers. Mayor Krasnoff stated that it was necessary to have a three-fourths vote for approval of the Ordinance. Council Member Ritter, on a motion seconded by Council Member Ward, moved approval of the Ordinance, as presented. On the motion to approve the Ordinance, as presented, voting yes: Council C. #17-O-010 ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE A QUITCLAIM DEED TO CONVEY THE CITY S INTEREST, IF ANY, IN AN ACCESS EASEMENT LOCATED NOW OR FORMERLY AT 1633 CEDAR ROAD. City Clerk Madison presented the item and stated that there were no speakers. Mayor Krasnoff stated that it was necessary to have a three-fourths vote for approval of the Ordinance. Council Member Craig, on a motion seconded by Council Member Ritter, moved approval of the Ordinance, as presented. On the motion to approve the Ordinance, as presented, voting yes: Council CITIZENS COMMENTS ON AGENDA ITEMS ONLY City Clerk Madison identified the following speaker in support of City Manager Item (6): Sandy Simmons, 550 Fair Oak Drive, representing self. CONSENT AGENDA City Clerk Madison read the Consent Agenda into the record. City Clerk Items (1) REFUNDS A. Nansemond River Contractors Company $4,865.81 2
B. Karena L. Wilson $3,167.34 C. Alcatel Lucent USA Inc. $2,882.39 (2) RESIGNATIONS A. Hugh E. Black, III Chesapeake Community Criminal Justice Board B. Martin Burwell Chesapeake Tourism Advisory Board C. Laura Mae Chesapeake Bay Preservation Area Board D. Mark Barth Chesapeake Integrated Behavioral Healthcare Board City Manager Items (1) REQUEST FOR ACCEPTANCE OF, AND TRANSFER FROM THE GRANTS CONTINGENCY, $2,250 IN 2017 TRIAD CRIME PREVENTION FOR SENIORS GRANT FUNDS AWARDED BY THE OFFICE OF THE VIRGINIA ATTORNEY GENERAL TO THE OFFICE OF THE SHERIFF OFFICE OF THE SHERIFF (2) REQUEST FOR TRANSFER OF $374,000 FROM THE JAIL SALARY LINE ITEM TO THE ADMINISTRATION SALARY LINE ITEM IN THE OFFICE OF THE SHERIFF OFFICE OF THE SHERIFF (3) #17-R-015 RESOLUTION REQUESTING THE VIRGINIA DEPARTMENT OF TRANSPORTATION TO ADD AND DELETE STREETS TO THE URBAN HIGHWAY SYSTEM DEPARTMENT OF PUBLIC WORKS Mayor Krasnoff asked if there were any items City Council Members wished to have removed from the Consent Agenda for consideration under the Regular Agenda. There were none. Council Member Ward, on a motion seconded by Council Member Ike, moved approval of the Consent Agenda, as presented. On the motion to approve the Consent Agenda, as presented, voting yes: Council Mayor Krasnoff recognized former City Council Member Dwight Parker, who was present in the audience. REGULAR AGENDA City Manager Items (4) #17-O-012 REQUEST FOR APPROPRIATION OF $1,660,850 IN EMS PROFFERS AND CITY LOCKBOX FUNDS FOR THE FIRE STATION 10/LOGISTICS SUPPORT CENTER CAPITAL PROJECT DEPARTMENT OF PUBLIC WORKS City Manager Baker presented the item. Council Member Ritter, on a motion seconded by Council Member Kelly, moved approval of the Request, as presented. On the motion to approve the Request, as presented, voting yes: Council (5) #17-R-016 #17-O-013 RESOLUTION AUTHORIZING THE CITY MANAGER OR DESIGNEE TO TRANSITION THE CITY S CURRENT SEMI-MONTHLY PAYROLL TO A NINE DAY ARREARS SEMI-MONTHLY PAYROLL, EFFECTIVE AS OF THE PAY 3
DATE JUNE 15, 2017, AND APPROVING PAYMENT TO COMPENSATE FOR THIS NINE DAYS OF ARREARS AS A PAY ADVANCE IN THE FIRST ARREARS PAYCHECK TO EMPLOYEES ENDORSING A VOLUNTARY PAY ADVANCE AGREEMENT City Manager Baker presented the item. Council Member Kelly, on a motion seconded by Council Member Ward, moved approval of the Resolution, as presented. Mayor Krasnoff called on City Manager Baker who stated that there had been communication with payroll clerks to ensure all City staff understood the pay advance agreement. There was no additional discussion. On the motion to approve the Resolution, as presented, voting yes: Council (6) REQUEST FOR APPROPRIATION OF $589,307.36 IN SCHOOL PROFFER FUNDS FOR DESIGN WORK FOR AN ADDITION TO HICKORY MIDDLE SCHOOL CHESAPEAKE PUBLIC SCHOOLS/BUDGET OFFICE (Continued from the February 14, 2017 City Council meeting) City Manager Baker presented the item and requested continuance to the April 11, 2017 City Council meeting. He stated that in a report submitted to City Council the previous week, he favorably recommended moving forward with four items to include City Manager Item (6); and asked that City Council expedite consideration of the request for funds for design work for an addition to Hickory Middle School, funding for construction to Oscar Smith High School, as well as two other projects. A continuance would allow City Council to consider all four items at the same time. Mayor Krasnoff requested Schools Superintendent Dr. James Roberts presence at the Work Session and City Council meeting on April 11, 2017. Vice Mayor West, on a motion seconded by Council Member Craig, moved to continue City Manager Item (6) to the April 11, 2017 City Council meeting. There was no further discussion. On the motion to continue City Manager Item (6) to the April 11, 2017 City Council meeting, voting yes: Council CITIZENS COMMENTS ON THE SERVICES, POLICIES, AND AFFAIRS OF THE CITY (NON AGENDA SPEAKERS) City Clerk Madison identified the following speakers: David Schleeper, 403 Sawblade Circle, representing self, spoke on solar energy. Larry Crum, 925 Land of Promise Road, representing self, spoke on solar farms and related issues. Mayor Krasnoff relinquished the gavel to Vice Mayor West. APPOINTMENTS TO BOARDS AND COMMISSIONS A. Chesapeake Youth Committee 2 vacancies Council Member Ward nominated Alvetta Alexander and Caleb Kinchlow for appointment. Council Member Kelly, on a motion seconded by Council Member Craig, moved to close the nominations and appoint the nominees. 4
On the motion to close the nominations and appoint the nominees, voting yes: Council Alvetta Alexander and Caleb Kinchlow were appointed to the Chesapeake Youth Committee. B. Local Board of Building Code Appeals 1 vacancy Council Member Craig nominated Robert C. Hudson, III for appointment. Council Member Ward, on a motion seconded by Council Member Kelly, moved to close the nominations and appoint the nominee. On the motion to close the nominations and appoint the nominee, voting yes: Council Robert C. Hudson, III was appointed to the Local Board of Building Code Appeals. C. Transportation Toll Facility Advisory Committee 4 vacancies Council Member Kelly nominated Vonda Chappell, Matthew Echaniz and George Midgette for reappointment as regular members; and Lenard Myers, II for reappointment as an alternate member. Council Member Ward, on a motion seconded by Council Member Ike, moved to close the nominations and reappoint the nominees. On the motion to close the nominations and reappoint the nominees, voting yes: Council Vonda Chappell (Attorney), Matthew Echaniz (Financial Background) and George Midgette (Citizen) were reappointed as regular members; and Lenard Myers, II (Attorney) was reappointed as an alternate member to the Transportation Toll Facility Advisory Committee. Vice Mayor West relinquished the gavel back to Mayor Krasnoff. UNFINISHED BUSINESS Mayor Krasnoff asked City Council Members for any Unfinished Business; there was none offered. NEW BUSINESS A. #17-R-017 RESOLUTION REQUESTING THE CHESAPEAKE PLANNING COMMISSION TO CONSIDER AND MAKE RECOMMENDATIONS CONCERNING PROPOSED AMENDMENTS TO CHAPTER 70 OF THE CHESAPEAKE CITY CODE AND ARTICLE 18 OF THE CHESAPEAKE ZONING ORDINANCE TO AMEND THE REFERENCES TO THE STANDARD OPERATING PROCEDURES FOR THE ADDRESSING MANUAL AND TO ENACT OTHER CHANGES NECESSARY TO ENSURE CONSISTENCY BETWEEN THE ADDRESSING MANUAL AND THE CITY CODE City Clerk Madison presented the item. Council Member Kelly, on a motion seconded by Council Member Ike, moved to approve New Business Item (A), as presented. 5