Volume 21, Number 6 June 2011 www.hvhomebrewers.com HVHB June 8, 2011 Our next meeting will be at 8pm on Wednesday, June 8 at the Derby in Poughkeepsie. HVHB May 11, 2011 Here is a proposed list of styles for the rest of the year June- American IPA July-German Hefeweizen August-Bohemian Pilsner September- Belgian Dubbel October- Oktoberfest November-Anniversary Party December- Christmas Beer See proposed bylaws on club website. Mead Free or Die Greetings, I had to reschedule Mead Free or Die till July 30th and I understand this might conflict with other events, but we are looking for judges, and stewards. We hope to have a large number of professional mead makers in attendance. If you would like help out please register at www.meadfreeordie.com Thanks, Michael Fairbrother
Members, Family and Friends Please Join Us For The Hudson Valley Home Brewers Annual Picnic When: Saturday, June 11, 2011 11:00 a.m. to 6:00 p.m. Where: Wilcox Park (Pavilion A) Route 199 Stanfordville, NY 12581 845-758-6100 What: Food, Beer, Games, Prizes & Good Times! Please bring a side dish or appetizer and of course your favorite homebrew to share! Park Entrance Fees: $5.00 for Dutchess County Residents, $10.00 for Non- Residents. ID Required. Campsites have been reserved for those who want to stay overnight. For further info and updates please visit the HVHB Yahoo Group or contact Adina Franconi at 845-706-3064
http://www.greatbeerexpo.com/rockhill/
Support the shop that supports our Club! PARTY CREATIONS Business Hours; June 15 to September 15 Tuesday, Wednesday & Thursday 11 am to 7 pm Saturday - 11 am to 4 pm Closed on Sunday, Monday & Friday 845-758-0661 www.partycreations.net September 15 to June 15 Tuesday thru Friday - 11 am to 7 pm Saturday- 11 am to 4 pm
Hudson Valley Homebrewers May 2011 meeting minutes May 11, 2011 Call to Order at 2005 by President Tom Folster. Tip hat. Beer #1: Lager by Eric Style Presentation: Belgian Wit, presented by Justin. Beer #2: Commercial example, Hoegarden. Treasury Report: We have money. Big Brew Day follow up. 45 gallons of beer were brewed. Pub crawl: no updates. Picnic: No vouchers available, everybody will have to pay park admission. The club is looking for a large grill to use at the event. By-Laws: some additional changes were made by the committee. A motion was made to pass the by-laws as changed but failed a club vote pending further reading by club members. The vote to pass the by-laws as changed will be made at the June 2011 meeting. Mead Day: First weekend in August at Party Creations. Adjourn at 2056.
The Constitution and By-Laws of the Hudson Valley Homebrewers ARTICLE I - NAME This corporation shall be known as the Hudson Valley HomeBrewers. ARTICLE II - PURPOSES This corporation has been founded to fulfill the following purposes: to promote public awareness of homebrewing to improve and encourage our brewing skills through education and instruction, recipe exchange, cooperative brewing, competitions and beer tastings to learn more about beer by sharing our collective knowledge and experience to learn to become good beer judges and help others constructively to improve their brewing skills to have good fellowship and assume personal responsibility for drinking within reason. ARTICLE III - MEMBERSHIP Membership is open to anyone of legal drinking age of 21 years of age. Requirements for active membership are as follows: 1. Membership is to be renewed yearly, with dues set by the Board of Directors. All adult members of a single household of legal drinking age may be included in a single membership. In this case, the household will receive one copy of the club newsletter and be eligible to cast one vote. 2. Each member is required to contribute time to at least one corporation event per year. Examples are: attendance at Board of Directors meeting assistance in planning, preparation or clean-up of major corporation events such as picnics, Oktoberfests, pub trips, fund raisers, etc. work on homebrew competition in coordinating, preparation, stewarding, judging and cleanup; entering a beer in competition does not count toward contribution time talks, lectures or discussion leader of homebrewing topics presented at meetings or authorship of such articles submitted to HVHB News. 3. Members unable to fulfill membership obligations can request a waiver. The Request will be reviewed by the Board of Directors at its next meeting. Board of Directors will notify the member of its final decision prior to a subsequent general meeting. 4. Each member is expected to maintain responsible conduct at corporation events. In the event a member does not maintain proper conduct, immediate and appropriate corrective measures will be taken by Sergeant-at-Arms or Corporation Officers in his absence. ARTICLE IV - ELIGIBILITY FOR OFFICE Any active member in good standing is eligible for corporation offices with the exception of President and Vice President. Requirements to run for President and/or Vice President will have brewed at least one batch of homebrew within the running year and/or has contributed to at least one corporation event within the running year. Formatted: Justified, Right: 0", Line spacing: single ARTICLE V - OFFICERS OF THE CORPORATION 1. This corporation shall have six officers: President, Vice-President, Recording Secretary, Corresponding Secretary, Treasurer and Sergeant-at-Arms. 2. A Nominating Committee will be set-up in September and begin solicitation for nominations for corporation officers. 3. Nomination Committee will announce request for nominations for corporation officers at the October general meeting. 4. Nominations will be presented to the membership at the November general meeting and additional nominations can be taken from the floor. 5. Election of corporation officers will be held at the December meeting to assign officers for the following year. Election will be by paper (secret) ballot. 6. Swearing in of new officers will be at the beginning of January meeting with new officers immediately assuming proper roles. 7. Officers will serve a one year term, renewable once for that office. 8. The officers will form the Board of Directors who are responsible for making corporation decisions and for meeting agendas. 9. The duties of each officer will include: 1. President oversees all corporation activities, calls to order and conducts all meetings, sets
meeting agenda, appoints committees and reviews the monthly newsletter prior to publication. 2. Vice-President assists the President as needed, performs duties of President in his/her absence, distributes and tallies score sheets and reviews the monthly newsletter prior to publication. 3. Recording Secretary keeps the minutes of all meetings, presents minutes for approval at following meeting, assists corresponding secretary as needed, brings bread for tastings to general meetings and conducts election proceedings. 4. Corresponding Secretary is in charge of all correspondence including: press releases for all corporation activities, assembling press kits as needed, correspondence with other clubs and reporting items such as birth, weddings, deaths, etc.., as given to him/her. 5. Treasurer will have charge of all corporation finances, provide detailed written reports to Board of Directors, verbal report to membership, is in charge of tracking membership dues and eligibility for corporation elections and to issue membership cards. 6. Sergeant-at-Arms will preserve order at all meetings, will take immediate and appropriate measures when a member does not maintain proper conduct, maintain meeting attendance records, assist treasurer in elections to insure membership standing during voting and coordinates beer bringer sign-up sheets. l0. In the case an officer cannot fulfill his/her obligations or has resigned, the Board of Directors shall make a decision as appropriate: either to appoint a replacement to fill the vacancy until the next corporation election or to distribute the duties among other officers of the corporation. ARTICLE VI - CORPORATION FINANCES No expenditure of corporation funds in excess of two hundred dollars shall be made unless it is approved by a majority of the members present. ARTICLE VII - BOARD OF DIRECTORS MEETINGS 1. Board of Directors consists of the officers of the corporation: President, Vice-President, Recording Secretary, Corresponding Secretary, Treasurer and Sergeant-at-Arms. 2. Board of Directors will meet on a monthly basis from January through December. Meeting location and dates will be announced at general meeting. Meetings are open to all members. Members attending, may contribute ideas but cannot participate in the actual decision making of the corporation. 0. Meetings will run under Robert's Rules. 1. Board of Directors is responsible for making corporation decisions and meeting agendas. 2. Four Board of Directors members will constitute a Quorum in decision making. ARTICLE VIII - GENERAL MEETINGS 1. General Meetings will be held on a monthly basis from January through December. Meeting location and dates will be announced at all meetings and will be listed in HVHB News Meetings are open to all members. Non-members may attend one meeting but must pay dues to attend thereafter. 2. Meetings will run under Robert ' s Rules. 3. Normal meeting agenda can be changed as deemed necessary by the HVHB President. ARTICLE IX - VOTING AT GENERAL MEETINGS 1. All members in attendance have a right to vote or abstain from voting. 2. On matters that require a formal vote, a quorum consisting of 20% of the general membership, excluding officers, must be in attendance. 3. In the event a candidate is running for office uncontested, the Secretary may cast a single vote in favor of the candidate on behalf of the membership at large. ARTICLE X - COMMITTEES 1. This corporation shall have a Board of Directors composed of the six elected officers who are responsible for making corporation decisions and meeting agenda. 2. Newsletter Committee will include: 1. an Editor appointed by the Board of Directors 2. an Assistant Editor (appointed by the Editor) to step in as needed when the Editor is unable to complete the required tasks 3. the President and Vice-President who will review each newsletter issue 4. the Treasurer who will maintain a list of eligible members 5. the Distributor (as solicited by the Board of Directors) who will be responsible for printing, collating and mailing the newsletter. 3. Nominating Committee (cannot include members in office) will be: 1. formed at the September general meeting 2. in charge of solicitation of nominations for corporation officers 4. Other Committees which promote the purposes of the corporation include: 1. Activities Committee: plans and organizes major corporation social activities such as picnics, Oktoberfests, pub trips, etc. Formatted: Indent: Left: 0.25", First line: 0", Right: 0", Space After: 0 pt, Tab stops: 0.65", List tab + Not at 0.4"
2. Competition Committee: In charge of organizing annual sanctioned homebrew competition 3. Education Committee: promotes the educational programs of the corporation such as brewing sessions, lectures, workshops, etc. 4. Fund Raising Committee: plans and organizes fund raising activities that benefit both the corporation and related outside groups as approved by the Board of Directors 5. Ad-hoc (temporary) committees for special purposes may be formed by the President as needed. Each committee with the exception of the Board of Directors will elect its own Chairperson, set its own meeting dates and agenda. ARTICLE X1- PUBLICATIONS The publication of the corporation shall be the Hudson Valley HomeBrewers News and such other publications as the Board of Directors may authorize. ARTICLE XII - LIAISON WITH THE AMERICAN HOMBREWERS ASSOCIATION (AHA) The corporation shall have one elected member to serve as a liaison, reporting on competitions, activities-and events of the AHA. The liaison's responsibility is to report such AHA news to the HVHB News Editor and membership at the general meetings. ARTICLE XIII - GENERAL PROHIBITIONS 1. No part of the net earnings of the corporation shall or may under any circumstances inure to the benefit of any member or individual. 2. No substantial part of the activities of the corporation shall consist of carrying on propaganda or otherwise attempting to influence legislation and shall not participate in or intervene in political campaign on behalf of any candidate for public office. 3. The Corporation shall not be organized or operated for profit. ARTICLE XIV - ADOPTION/AMMENDMENTS 1. This Constitution/By-Laws becomes effective when approved by a majority vote taken at a general corporation meeting. 1. Input for Constitution/By-Laws by members can be presented in writing to the Board of Directors. 2. All suggestions will be reviewed by the Board of Directors who will decide if the suggestions will be presented to the membership for adoption into the Constitution/By-Laws. 2. The Constitution/By-laws can be amended by following the same process as in Article XIV item 1 above. 3. Each member of the organization will be given a copy of the Constitution/By-laws approved by the voting membership. Proposed: April, 2011 Adopted: July, 2011