Lambda Kappa Sigma Pharmacy Fraternity Alpha Theta Chapter Bylaws ARTICLE I: NAME The name of the organization shall be Lambda Kappa Sigma Pharmacy Fraternity, Alpha Theta Chapter, with membership composed of those students enrolled in the University of Buffalo. ARTICLE II: PURPOSE To promote the happiness, self-esteem, and sense of well being of its members. To create a center of enjoyment, friendship and culture. To encourage a high standard of professional ethics and scholarship. To promote the profession of pharmacy among women. ARTICLE III: MEMBERSHIP Section 3.1 Membership Membership in the chapter shall be collegiate, alumnus, honorary, and patron, as provided in these bylaws. A member is in good standing within the meaning of these bylaws if the member complies with Articles herein. Membership in this fraternity shall be for life. Section 3.2 Recruitment Recruitment shall take place starting with the P-1 orientation and may continue up until the last week of September, if recruitment is poor continue for an additional week. At this time bids should be sent to students that the chapter members have chosen for induction. The induction ceremony should be followed by New Member Orientation. New Member Orientation shall determine if members are really interested in becoming members and getting to know the other sisters/brothers. If all new inductees show interest by completing their pledge tasks as a team they shall be initiated into the Alpha Theta Chapter. New initiates into the Alpha Theta chapter shall be responsible for maintaining the LKS scrapbook with the guidance of the historian. Section 3.3 Initiated Chapter Members A. An initiated member of the Chapter may not be an initiated member of another pharmacy fraternity. B. After completing the membership orientation period, the candidate shall be initiated. The candidate shall be instructed by the chapter concerning the goals, traditions, and operating procedures of the Fraternity. After completion of a period of candidate education and passing the examination, a candidate may be initiated.
C. Collegiate members are those in attendance at the UB School of Pharmacy and Pharmaceutical Sciences. An active member is one in good academic standing, who has paid dues, and abides by the attendance policy as stated in Section 3.6. D. All candidates for collegiate membership must be scholastically eligible by local campus regulations. E. Inactive members are those whom, for any reason, have not paid dues or is not attending meetings/events. Inactivation will be a joint decision between the member and the chapter. Reactivation may occur at any time upon the agreement of the chapter. The member must pay past dues to return to the status of a member in good standing. An inactive member does not have voting privileges. A member declared inactive by the chapter may appeal to the Grand Council, through the Grand Secretary, stating all details. The Grand council makes the final decision. F. Alumni members are initiated members who have graduated or whose class has graduated from a college or school of pharmacy. G. A member moving from one locality to another has the privilege of affiliating with a chapter in that area. Section 3.4 Honorary Members An honorary member is an individual who has been chosen from among outstanding persons in the field of pharmacy, allied sciences or other fields. Section 3.5 Patron Members A patron member is an individual who has been selected by the chapter for the honor because of outstanding interest in or service to the fraternity. Section 3.6 - Attendance Policy An active member, this includes the executive board, must attend at least two chapter meetings per semester. If a meeting is to be missed by a member, the member must notify the President and Internal Secretary in writing for the reason of absence to be excused. The reason for absence will not be questioned as long as it is given in writing prior to the meeting. A member who has two or more unexcused absences in one semester will automatically lose her voting privileges for the current semester. An active member must also attend at least two chapter events one service and one fundraising activity for the current semester. If an event is to be missed by a member the member must notify the President and Internal Secretary in writing for the reason of absence to be excused. The reason for absence will not be questioned as long as it is given in writing prior to the event. A member who has not attended at least two chapter events during the semester will be asked to speak with the members of the Executive Board to determine if the member will remain active for the following semester. 3.6A The Judicial Board is responsible for holding active members accountable to the attendance policy. The Judicial board Page 2
consists of 5 members selected from good standing members of the fraternity. The selected members will keep their position on the Judicial Board for a period of 30 days from being called upon. One Executive Board member (whose position will be cycled along with the Judicial board) will act as a monitor to ensure the judicial board performs its duties within a timely manner (w/in 2 weeks). Members in danger of failing to fulfill the requirements of the attendance policy will be contacted and reminded of the responsibilities. Members who have not fulfilled the minimum requirements by the end of the semester will be contacted once again by the Judicial board to determine if the member will be able to retain active status for the following semester. Section 3.7 Expulsion Any member who repeatedly does harm to the Fraternity shall be subject to expulsion. The Executive committee shall present in writing all details to the Grand Council, thru the Grand Secretary. With permission of the Grand Council, a vote of not less than 80% of the chapter s members shall be required for expulsion. The Executive Committee shall notify the Grand council of the result of the vote. A member under consideration for expulsion may appeal the case, in writing, to the Grand Council, which makes the final decision. Section 3.8 Resignations To resign voluntarily, a member must present the reasons in writing to the Grand Council. The chapter shall try to re-stimulate interest and ask the member to reconsider over a period of two week. At the end of two weeks, if the member is still determined to resign, the chapter will consider and vote on the matter and notify the Grand Council in writing of the outcome. 3.9 Suspensions A Suspension will be given to members who failed to fulfill the requirements of the attendance policy suspended members will not be refunded their membership dues and may not participate in Lambda Kappa Sigma funded events. ARTICLE IV: OFFICERS Section 4.1 - Positions The elected officers of this chapter shall be the President, Vice President, Treasurer, Secretary (Internal and External), Membership Coordinator, Historian, and standing committee leaders (Service, Social, Fundraising). Page 3
Section 4.2 - Nomination Nominations may be submitted by any member of the chapter prior or at the time of election. Nominations shall be taken at least one week prior to scheduled elections (see Section 4.3) A. All initiated members of the Chapter are eligible to become an officer, provided the member will be enrolled in the School of Pharmacy for the entire term of office and are in good academic standing. B. The term of offices shall be from June 1 st to May 31 st of the year following election. C. Throughout the week that nominations are held officer notebooks must be prepared to be handed over to the new officers elected. Officer s notebooks must be checked by another member of the executive board to be sure that everything is up-to-date. While reviewing notebooks, officers should utilize the LKS website to be sure calendar dates, contact address, and forms are accurate. Section 4.3 - Elections The terms of the officers shall be for one year. Elections shall take place once yearly, scheduled during the last week of April. Elections shall be passed on a majority (51%) vote, if two members are running for the same position. If more than two members are running for the same position the member with the most votes (not necessarily 51%) shall hold the position. Upon election, the new officers will be designated officers elected until their term begins. An Induction Ceremony for the new officers shall immediately follow the end of election week. A meeting shall also be scheduled during the first week following elections for past officers and new officers to have an officers transition meeting where all of the past officers and the new officers meet at the same time to discuss what was done the previous year, ideas that the old officers had for the year, and planning of traditional chapter events & activities that are done annually. Section 4.4 - President The president of this chapter shall be a member who is capable of presiding over both the Executive Board and the regular chapter meeting. Along with the Executive Board shall see to it the International Constitution and Chapter Alpha Theta By-Laws are adhered to. Section 4.5 - Vice President The Vice President shall serve as an assistant to the President and shall be the President s official emissary. In the absence of the President he/she shall perform all of the duties of the President. The Vice-President shall be in charge of all professional projects/hygiea Day or select a committee to do so. Section 4.6 - Treasurer The treasurer shall be responsible for the collection of the dues and any other Chapter Fees. In addition he/she shall be responsible for all monies, shall pay Page 4
all bills, and shall submit a report at the end of each semester covering all receipts and disbursements. Section 4.7- Secretaries A. The Internal Secretary shall record the minutes of all meetings, keep appropriate attendance, and keep appropriate record of all chapter activities. B. The External Secretary shall attend to all correspondences of the chapter and act as liaison between the chapter and LKS International. Section 4.8 Membership Coordinator The membership coordinator shall be responsible for all duties and functions related to the recruitment and retention of Chapter members. Section 4.9 Removal of Officers Any officer may be removed from office by a two-thirds majority vote of the entire active membership of the chapter. In the case of a vacant office, except for the President, there will be a new election as soon as possible. If the office of President is vacated, the Vice President shall become President. The election procedure for yearly elections will be the same as regular. ARTICLE V: COMMITTEES Section 5.1 Standing Committees These committees shall be elected by the chapter and considered as standing committees: A. Fundraising shall be responsible for organizing events to raise money for the chapter or community services. The fundraising committee must have one fundraiser each semester to raise funds to send members to convention and regional meetings. B. Historian shall be responsible for keeping track of important events of the Chapter by taking pictures and writing reports and filling them in the Chapter history book. The historian shall also be responsible for putting together the LKS yearbook page. The historian shall work together with the secretaries and new members in preparing the chapter scrapbook to be sent to convention. C. Social shall be responsible for the planning of social events sponsored by the Chapter. D. Community Service shall be responsible for arranging and developing all community service projects for the chapter. The community service chair shall also assist the Vice President in developing all professional projects. The Community Service Coordinator shall be a member who has been active at least one semester prior to the semester in which he/she was nominated Page 5
Note: All committee chairs shall have a report to submit at the chapter meetings regarding current projects and plans. Section 5.2 Special Committees Special Committees may be established in such manner and for such purpose as the Executive Board deems necessary. ARTICLE VI: CHAPTER MEETINGS Chapter meetings shall be held at least but not limited to once monthly. Meetings shall be called by the President. Any member may request the President to call a meeting. Meetings shall be announced by the Recording Secretary at the beginning of each semester or as soon as possible, and every effort will be made to notify all members in a timely fashion. Meeting announcements will be posted on the chapter bulletin board and by any other appropriate manner. ARTICLE VII: VOTING PRIVILIGES Each member of the Chapter in good academic standing shall give one vote that shall be cast in person. Any member who presents in writing valid excuse for not attending a meeting may vote in absentia via the President. ARTICLE VIII: QUORUM The number constituting a quorum, the number of members that must be present to validate a meeting, shall be one-half total membership. ARTICLE IX: ADVISORS Section 9.1 - Faculty Advisor The faculty advisor shall be elected by the membership and must be approved by the Dean of the School of Pharmacy. The term of the Faculty Advisor is for an indefinite period of time. The duties of the Faculty Advisor are to provide continuity to the chapter leadership; act as liaison between chapter and the School of Pharmacy administration; supervise the change of officers and orientation of new officers; and monitor chapter activities. Section 9.2 - Fraternity Advisor The Fraternity Advisor is an alumni member elected by the membership to assist the chapter. The term of the Fraternity Advisor is for an indefinite period of time. The Fraternity Advisor shall act as liaison between the chapter and the alumni and shall attempt to aid the chapter in any way necessary. ARTICLE X: FINANCE Inclusively dues shall refer to those due from each member to the Lambda Kappa Sigma International Office as well as chapter dues. Page 6
A. New initiates are required to pay an initiation fee, which includes the cost of a badge, determined by the chapter upon initiation and shall be paid within 30 days of initiation. B. Dues for collegiate members shall be payable annually by November 1 st. Annual dues include a subscription to the Blue and Gold Triangle. C. Convention Delegate Fee: The Chapter shall pay to the Fraternity by November 1 st of the year preceding the convention a Convention Delegate Fee to cover transportation of the Delegate from the chapter site to the Convention site and return. If the Chapter does not send a delegate it shall forfeit any claim to this fund. D. In the case of the dissolution of the chapter, all remaining funds would be donated to the Fraternity s international charity, Project Hope. ARTICLE XI: AMENDMENTS Section 11.1 Amendments To amend the bylaws any member can submit a written amendment to the Executive Board and it will be introduced at the first meeting following the submission. Section 11.2 Amendment Approvals For an amendment to pass, it must receive at least 2/3 approvals by membership. The bylaws should always contain the date of last revision. LKS INTERNATIONAL OFFICE The International Office is managed by Alpha Resources. Joan Rogala, President and CEO of Alpha Resources, serves as the Fraternity's Executive Director. Joan can be reached through the International Office at: 20110 Glenoaks Drive Brookfield, WI 53045 (800) LKS-1913 (262) 784-8406 fax email : joanrogala@msn.com LKS 2010-2012 GRAND COUNCIL (Updated 11/14/10) GRAND PRESIDENT Sharon Brown : GrandPresident@lks.org Page 7
GRAND VICE-PRESIDENT FOR ALUMNI Chris Grass : GrandVPAlumni@lks.org GRAND VICE-PRESIDENT FOR COLLEGIATES Elicia Fauvel : GrandVPCollegiates@lks.org GRAND VICE-PRESIDENT FOR DEVELOPMENT Tiffany Self : GrandVPDevelopment@lks.org GRAND TREASURER Jenny Brandt : GrandTreasurer@lks.org GRAND SECRETARY Sandy Mullen : GrandSecretary@lks.org PAST GRAND PRESIDENT Jennifer Rhodes : PastGrandPresident@lks.org NEW ENGLAND REGION SUPERVISOR Marina Grgas : NewEnglandSupervisor@lks.org MID ATLANTIC REGION SUPERVISOR Nicole Cammarata : MidAtlanticSupervisor@lks.org SOUTHERN REGION SUPERVISOR Afton Yurkon : SouthernSupervisor@lks.org CENTRAL REGION SUPERVISOR Dorathea Andrews : CentralSupervisor@lks.org NORTH EAST REGION SUPERVISOR Marina Fridman : NorthEastSupervisor@lks.org WESTERN REGION SUPERVISOR Lisa Savage : WesternSupervisor@lks.org ALUMNI SUPERVISOR Mary Meredith : AlumniSupervisor@lks.org EXECUTIVE DIRECTOR Joan E. Rogala, CAE : joanrogala@msn.com Page 8