CORPORATION OF THE TOWNSHIP OF LEEDS AND THE THOUSAND ISLANDS May 14, 2007 1. Council met in regular session on the evening of May 14, 2007 at 7:00 p.m. at the Lansdowne Council Chambers. All members were present. 1.1 Declaration of Interest No declarations were received. 2. Council adjourns to form Committee of the Whole in camera. Resolution #279-07 (Kelsey, Hodge) THAT Council adjourn to form Committee of the Whole in camera to consider personal matters about an identifiable individual, including municipal or local board employees. 3. IN CAMERA 3.1 Personal matters about an identifiable individual, including municipal or local board. 3.2 Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board 3.3 A proposed or pending acquisition or disposition of land by the municipality or local board 4. Council rises from in camera. Resolution #280-07 (Kellington, Dickson) THAT the Committee of the Whole in camera adjourn and rise. 5. ADOPTION OF AGENDA Resolution #281-07 (Hodge, Kelsey) THAT the agenda be adopted as amended. 6. DEPUTATIONS 6.1 Mike DeWolfe Rockport Recreation Hall Mr. DeWolfe reviewed the letter with regard to the lease agreement for the recreation hall with Council. 7. PRESENTATIONS FROM CONSULTANTS/COMMITTEES 7.1 Greer Galloway Group Frank Pinder Progress Report Frank reviewed the mapping for Thomas Road and Kerry Point Rd. Frank is proposing some realignment for both of these roads. The earliest possible time the work would be started on these two roads would be September for construction and finishing the surface covering in 2008.
Fairfax Road needs little preparation work so therefore, Frank recommends preparing tenders for the construction on this road to be able to get this project underway as soon as possible. Greer Galloway is proposing to hold two meetings to receive public input for Thomas Road and Kerry Point Rd, the dates were set as follows: Tuesday June 12 th at the Lyndhurst office from 4-8 pm Wednesday June 13 th at the Rockport Recreation Hall from 4-8 pm 7.2 Zoning By-law Committee Presentation of Draft Zoning By-law The Township Planner stated that the Committee had met with Council from 5 6:30 pm to review the changes recommended by the committee. The Planner recommended a public meeting be held in July to review the changes that have been made. The public meeting date has been set at the Lansdowne Community Hall as follows: Tuesday July 10 th from 4 6:30 pm with the regulatory meeting to follow at 7:00 pm. Resolution #282-07 (Dickson, Kellington) THAT Planning Report No. PL-004-07, dated May 9 th 2007, regarding revisions to the draft Zoning By-law be received and Council proceed with scheduling a public meeting to present the revised document to the public. 8. Council adjourns to form Committee of the Whole. Resolution #283-07 (Dickson, Lawler) THAT Council adjourn to form Committee of the Whole at 7:58 p.m. 1. REPORTS COMMITTEE OF THE WHOLE 1.1 Finance and Administration 1.1.1 Clerk s Report 1.1.1 (a) Administration Report No. AD-018-07 Mileage Rates The consensus of Council was not to change the rate. 1.1.1 (b) Administration Report No. AD-019-07 Upgrade Rockport Recreation Center Well Council was concerned the consultant completed the project without written authorization. 1.1.1 (c) On-going Projects and Directives The Director of Public Works and the Recreation Coordinator are to meet with Ken Kehoe Marine for options at the Seeley s Bay Dock.
Council directed staff to send out a letter to the local businesses informing them of Council s intention to switch to clear bags at the Waste sites. 1.1.2 Treasurer s Report 1.2 Public Works 1.1.2 (a) Financial Statements as at April 30, 2007 No discussion with regard to this matter. 1.2.1 Director of Public Works Reports 1.2.1 (a) April Activity Report Council requested the Director of Public Works to report every two weeks on major projects to be completed. 1.2.1 (b) Public Works Report No. PW-012-07 Unopened Road Allowance off of Haskins Point Road No discussion with regard to this matter. 1.2.1 (c) Public Works Report No. PW-013-07 Lansdowne Utility Poles Council directed the Director of Public Works to contact the County with regard to relocating the parking on Prince Street from the east side to the west side. 1.2.1 (d) Public Works Report No. PW-014-07 Donation of South Lake Property Council declined the donation of the property. 1.2.1 (e) Public Works Report No. PW-015-07 Side Mount Mower Tender No discussion with regard to this matter. 1.2.1 (f) Public Works Report No. PW-016-07 4WD Tractor Tender No discussion with regard to this matter. 1.2.1 (g) Public Works Report No. PW-017-07 ¾ Ton Pick Up Truck Tender No discussion with regard to this matter. 1.2.1 (h) Public Works Report No. PW-018-07 Heavy Duty Parks Mower Quotes No discussion with regard to this matter. 1.2.1 (i) Discussion South Leeds Patrol Yard Council directed staff to prepare a report and bring to the next council meeting.
1.2.1 (h) Water and Sewer Certificates of Analysis 1.3 Culture and Recreation Council directed staff to arrange a meeting with OCWA to explain what the numbers in the report mean and how to read them. 1.3.1 Recreation and Facilities Coordinator Report The Recreation and Facilities Coordinator did not have any reports for Council at this meeting. 1.4 Protection to Persons and Property 1.4.1 Director of Planning and Development 1.4.1 (a) Proposed Zoning By-law Amendment ZB03-07 611 Old Furnace Road There was no discussion with regard to this matter. 1.4.1 (b) Consent Application B-34-07 and B-35-07 New Lot Creation There was no discussion with regard to this matter. 1.4.1 (c) Consent Application B-49-05, B-50-05, B-51-05 and B- 52-05 New Lot Creation There was no discussion with regard to this matter. 1.4.1 (d) Plan of Subdivision Lindsay There was no discussion with regard to this matter. 2. MONTHLY EXPENSES The Treasurer presented the expenditures for the month. Council asked Councillor Kelsey to bring back a report and recommendation for work to be done at the Washburn Cemetery. 3. OTHER BUSINESS 3.1 Discussion Council Meetings One Meeting per month for July and August Council directed staff to prepare a by-law for one meeting in July and August. 3.2 Discussion Council Meeting Locations Letter from Seeley s Bay Tax payers association Mr. Davies stated that the letter submitted to council explains their position.
Council discussed the locations of the meetings, the consensus of Council was to remain status quo for the remainder of this year. 3.3 Discussion Communication System Councillor Kellington inquired about the progress of the purchase of the communication system. The communication system should be ready for the next council meeting. 3.4 Deputy Mayor Lackie Report on Fire Chiefs Conference Deputy Mayor Lackie reported on the Chiefs conference that Councillor Lawler and Deputy Mayor Lackie attended May 6 th and 7 th. 4. Committee of the Whole rise and report. Resolution #284-07 (Lawler, Dickson) THAT the Committee of the Whole rise and report. 9. ADOPTION OF MINUTES COUNCIL MEETING 9.1 Resolution #285-07 (Dickson, Kellington) THAT the April 23 rd 2007, Public Meeting Minutes and Regular Meeting Minutes of Council be adopted as circulated. 9.2 Resolution #286-07 (Kellington, Dickson) THAT the April 26 th 2007, Joint Services Meeting Minutes be received and filed. 9.3 Resolution #287-07 (Dickson, Lawler) THAT the April 3 rd 2007, Communities in Bloom Meeting Minutes be received and filed. 9.4 Resolution #288-07 (Lawler, Dickson) THAT the May 8 th received and filed. 2007, Communities in Bloom Meeting minutes be 10. BUSINESS ARISING FROM COMMITTEE OF THE WHOLE Resolution #289-07 (Kellington, Lawler)
THAT Administration Report No. AD-018-07, dated May 4 th 2007, regarding the mileage rates paid to employees when they use their personal vehicles while working for the municipality be received and that Council adopt a revised rate of $0.44 per kilometer starting May 1 st 2007. Lost. Resolution #290-07 (Lawler, Dickson) THAT Administration Report No. AD-019-07, dated May 4 th 2007, regarding the upgrade to the Rockport Recreation Center will be received and that Council approve an expenditure of $10,000 to upgrade the well and finance this cost through the contingency fund. Resolution #291-07 (Dickson, Kellington) THAT the On-going Projects and Directives listing be received and filed. Resolution #292-07 (Kellington, Dickson) THAT the Financial Statements as at April 30 th 2007 be received and filed. Resolution #293-07 (Lackie, Kelsey) THAT the Public Works Activity Report for April be received and filed. Resolution #294-07 (Hodge, Lackie) THAT Public Works Report No. PW-012-07, dated May 9 th 2007, regarding the request to open an unopened road allowance off of Haskins Point Road be received and filed. Resolution #295-07 (Hodge, Kelsey) THAT Public Works Report No. PW-013-07, dated May 9 th 2007, regarding the Lansdowne Utility Poles be received and that Council request that the County transfer the parking lane from the east side to the west side of Prince Street. Resolution #296-07 (Kellington, Kelsey) THAT Council approve the sponsorship of the purchase of flowers for Township signs and flower beds in the amount of $1,776.00 to be financed through the contingency fund. Resolution #297-07 (Kelsey, Lackie)
THAT Public Works Report No. PW-014-07, dated May 9 th 2007, regarding the donation of property on South Lake from Mr. Darcy Breen be received and that Mr. Breen s offer be respectfully denied. Resolution #298-07 (Lackie, Hodge) THAT Public Works Report No. PW-015-07, dated May 10 th 2007, regarding the tendering of a heavy duty side mower be received and that Council award the tender to Clow Farm Equipment in the amount of $64,022.40 including taxes. Resolution #299-07 (Hodge, Lackie) THAT Public Works Report No. PW-016-07, dated May 10 th 2007, regarding the tendering of a 4WD Tractor be received and that Council award the tender to Clow Farm Equipment in the amount of $86,418.84 including taxes. Resolution #300-07 (Kelsey, Hodge) THAT Public Works Report No. PW-017-07, dated May 10 th 2007, regarding the tendering for the purchase of a 2008 ¾ Ton Pick Up Truck with full warranty be received and that Council award the tender to Code Ford in the amount of $49,544.40 including taxes. Resolution #301-07 (Lackie, Hodge) THAT Public Works Report No. PW-018-07, dated May 10 th 2007, regarding the quote for the purchase of a heavy duty parks mower be received and that Council award the quote to Clow Farm Equipment in the amount of $21,551.70 including taxes. Resolution #302-07 (Lackie, Kelsey) THAT the Certificate of Analysis for the Water and Sewer for the month of April be received and filed. Resolution #303-07 (Lackie, Hodge) THAT proposed Zoning By-law Amendment application ZB03-07 Blais be approved, in accordance with the following: a) The lands identified with shaded tone on Schedule A to this By-law shall henceforth be zoned General Commercial Special Exception, Special Exception Four (C-4) b) That Section 6.1 c) General Commercial, Special Exceptions of Zoning Bylaw No. 20-1991 be amended by adding the following new section: (iv) C-4, 611 Old Furnace Road, Assessment Roll No. 816 020 10902 Notwithstanding any provision of subsection 6.2 a) of this By-law to the contrary, the lands identified as General Commercial, Special Exception four (C-4), the only permitted commercial use shall be a chip wagon. c) Schedule A to By-law No. 20-1991 is amended in accordance with the provisions of this by-law.
Resolution #304-07 (Kellington, Dickson) THAT the County Land Division Committee be requested to approve consent applications B-34-07 and B-35-07 (Hunt) for new residential lots, as the applications conform to the Official Plan for the Township of Leeds and the Thousand Islands and Zoning By-law No. 897 for the former Township of Front of Escott and meets the requirements of Section 51(24) of the Planning Act, 1990 with the following conditions: 1. That payment be made to the Township of cash to the value of 5% of the land in lieu of parkland; 2. That all taxes be paid to the Township; and 3. That road widening, sufficient to provide the Township with 33 feet from the center of the road allowance, is conveyed to the Corporation of the Township of Leeds and the Thousand Islands. The deed for this road widening is to be submitted directly to the Township by the applicants or their Solicitor. Resolution #305-07 (Kellington, Lawler) THAT the County Land Division Committee be requested to approve consent applications B-49-05, B-50-05, B-51-05 and B-52-05 for new residential lots, as the applications conform to the Official Plan for the Township of Leeds and the Thousand Islands and Zoning By-law No. 17-87/88 for the former Township of Front of Leeds and Lansdowne and meets the requirements of Section 51(24) of the Planning Act, 1990 with the following conditions: 1. That payment be made to the Township of cash to the value of 5% of the land in lieu of parkland; 2. That all taxes be paid to the Township; 3. That the deed to the new lots includes access over the deeded right-of-way; 4. That the severed and retained lots be rezoned to Rural except for the retained lot of B-50-05 which will remain zoned Active Recreation; and 5. That proof of an adequate potable water supply is provided to the Township and CRCA for both the retained and severed lot of B-49-05. Resolution #306-07 (Dickson, Lawler) THAT the Lindsay Subdivision application be supported and that the following conditions be submitted to the United Counties of Leeds and Grenville in consideration of approval; 1. A subdivision agreement be entered into with the municipality that would contain a provision that the owner agrees in writing to satisfy all the requirements, financial and otherwise, of the municipality concerning the provision of roads, installation of services and drainage; 2. The completion and approval of a grading and drainage plan; 3. The completion and approval of a stormwater management plan; 4. The completion and approval of a flood plain study in order to demonstrate the extent of the flood plain and that each lot has a developable area; 5. That the owner convey up to 5% of the land included in the plan to the municipality for park purposes. Alternatively, the municipality may require cash-in-lieu of all or a portion of the conveyance; 6. That the subdivision is zoned appropriately for the use proposed; 7. That Lots 5-9 are placed in a Block which will prohibit the development of these lots for residential purposes. If the owner wishes to proceed with
development of this Block at a later time, additional hydrogeological information must show support for development; 8. The subdivision will proceed with phasing which will be determined in the subdivision agreement. Resolution #307-07 (Dickson, Lawler) THAT the expenditures for April be approved as submitted. Resolution #308-07 (Kellington, Lawler) THAT Council approves the extension of the Council meeting beyond 10:00 pm. 11. ACTION REQUIRED ITEMS 11.1AMO Appointment of an Inspector Closed Meetings Council referred this matter to staff to fill out the survey. 11.2Kathy Baker Lansdowne Fair Seminar Use of Chairs Council donated the chairs for the seminar. 11.3SAIL Donation of $2,000 Council respectfully denied their request. 11.4Fred Peck Use of Un-opened Road Allowance Council referred this request to staff for further comment. 11.5 County of Simcoe Resolution Support Funding per diem Resolution #309-07 (Dickson, Kellington) THAT the request from the County of Simcoe with regard to urging this government to increase the funding per diem to residents of Long Term Care Homes in the fiscal year 2007-2008 by $3,693 per resident, thereby fulfilling its election promise made in 2003 be endorsed. 11.6 House of Commons Bill C-417 Support Resolution #310-07 (Kellington, Lawler) WHEREAS Canada has yet to properly honour, in a suitable location that is always accessible to the public, the NAMES of ALL of OUR FALLEN in wars and peacekeeping; AND WHEREAS over 115,000 Fallen have their graves in seventythree countries and hundreds of cemeteries; AND WHEREAS their remains, by law, cannot be repatriated to Canada; AND WHEREAS we must create a suitable national shrine to our fallen;
AND WHEREAS proper recognition will show our gratitude and respect for their sacrifice; THEREFORE BE IT RESOLVED THAT THE Council of the Township of Leeds and the Thousand Islands request that the Government of Canada enact Private Members Bill C-417, the Canadian Soldiers; and Peacekeepers Memorial Wall Act. 11.7 Vince Germani Roundtable Discussion on regional Economic Development Councillor Kellington and the Township Planner will attend the meeting. 11.8 1000 Islands Gananoque Chamber of Commerce Appointment of Member Resolution #311-07 (Lackie, Lawler) THAT Councillor Kellington is hereby appointed as the Municipal representative to the 1000 Islands Gananoque Chamber of Commerce. 11.9 Kent Fitzhugh EDC Partnering in Logistics Project Council respectfully declined partnering in this project. 11.10 Twp Rideau Lakes IPM Fire Inspections/Response Coverage/Bldg Inspection Assistance Council directed staff to prepare a report and bring back to the next council meeting. 12. INFORMATION ITEMS 12.1 OCWA Seeley s Bay Water Upgrades Estimate 12.2 Arthur Child Heritage Museum of the 1000 Islands 12.3 Lansdowne Ag Society Thank You for donation 12.4 AMO Government Introduces Fire Services Cancer Bill 12.5 MNR Lyndhurst Dam Notice of Completion 12.6 Hunger Awareness Day Johnstown community center Tuesday June 5 th 12.7 Health Unit Stakeholders meeting May 15 th Tick and Lyme Disease 12.8 492 Military Cadets Thank You for donation 12.9 AMO Bill 194 Endangered Species Act, 2007, Received 2 nd Reading 12.10 AMO Update on Highway Traffic Act Hours of Service Regulation 12.11 AMO Proposed Changes to the Waste Diversion Act 12.12 Ontario Forest Association Position on Bill 184 12.13 AMO Membership Support for Revised Discussion Paper 12.14 CRCA Watershed Management Staff Planning and Regulations 12.15 CRCA 2006 Financial Statements 12.16 CRCA Initial Regulations Under the Clean Water Act, 2006 13. INFORMATION ITEMS NOT COPIED
13.1 MOE Workplace Safety Strategy Preventing Injuries 13.2 CRCA Full Authority Meeting Minutes March 28, 2007 13.3 OPP The Review Spring 2007 13.4 Library Board Package March 1 st, March 29 th, and April 26 th 13.5 MOE Permit to Take Water Green Acres Golf Club Resolution #312-07 (Dickson, Kellington) THAT correspondence items #12.1 #13.5 be received and filed. 14. BY-LAWS 14.1Zoning By-law Amendment ZB03-07 611 Old Furnace Road Resolution #313-07 (Lackie, Kelsey) THAT three readings and final passage be granted to By-law #07-033, being a by-law to amend the Zoning By-law No. 20-1991 for the former Township of Rear of Leeds and Lansdowne as it pertains to S. Blais. 14.2Adoption of Estimates of all Sums Required Final Taxes Resolution #314-07 (Hodge, Kelsey) THAT three readings and final passage be granted to By-law #07-034, being a by-law to provide for the adoption of estimates of all sums required for Township purposes for the year 2007 and to set Tax, Water, Sewer and Garbage collection rates for the Township. 14.3 Appointment of CBO Resolution #315-07 (Kelsey, Hodge) THAT three readings and final passage be given to By-law #07-035, being a by-law to appoint a Chief Building Official for the Township of Leeds and the Thousand Islands. 15. QUESTION PERIOD Members of the media interviewed Council concerning the evening s decisions. 16. PASSING OF CONFIRMATION BY-LAW Resolution #316-07 (Lackie, Hodge) THAT three readings and final passage be given to By-law #07-036, being a by-law to confirm the proceedings of the Council Meeting held on May 14 th 2007. 17. ADJOURNMENT
Resolution #317-07 (Kelsey, Lackie) THAT Council adjourns to May 28 th 2007, at the Lyndhurst Council Chambers at 7:00 p.m. or at the call of the Mayor or Clerk. Frank Kinsella, Mayor Vanessa Tye, Clerk