Bharat Sanchar Nigam Limited (A Govt. of India Enterprise) Southern Telecom Region (An ISO 9001:2000 Organization) BID DOCUMENT DE/OFC BG/G-17/2009-2010/ 36 Dated at Bangalore the 05-09-2009 (Date of Opening of Tender-14: 30 Hrs of 06-10-2009) TENDER FOR SUPPLY OF FRP MANHOLE JOINT PROTECTION CHAMBERS OF 20 MT IN BANGALORE. Under Divisional Engineer, OFC Maintenance Southern Telecom Region, Bangalore Area. Price: Rs.520/- By Post Rs.600/- Signature of the Tederer.
Page No.02 TABLE OF CONTENTS 1) Table of Contents.02 2) Information regarding sale of Tender Document.03 3) Notice Inviting Tender.04 4) Annexure I Terms & Condition 05-07 5) FRP Man Hole Joint Protection Chambers 07. 7) Performa for performance guarantee Bond.08-09 8) Information about Tender. 10 9) Quotation.11 Signature of the Tederer.
Page No.03 BHARAT SANCHAR NIGAM LIMITED ( A Govt. of India Enterprise Office of the Divisional Engineer, OFC Maintenance, 7 th Floor,New Telecom Building, Basaveshwara Circle Bangalore-560 001 Ph No.080-22280355 Fax 080-22280366 Mobile 9448010173. DE/OFC BG/G-17/2009-2010/ 36 Dated at Bangalore the 05-09-2009 TENDER FORM (NON TRANSFERABLE) (For office use only) 1. Tender Serial number : 2.Issued to Name & address : 3.Name of Bank & DD No & Date : 4.Sale of Tender forms..: From 1100hrs of 19-09-2009. 5. Last date for submission of tender forms : 14.00 Hrs of 05-10-2009. 6. Tender opening time / Place at the above office: 14.30 Hrs of 06-10-2009. % DE.OFC.Mtce.Bangalore. 7. Initial of issuing officer with date : 8. EMD Amount.: Sd/- A.S.METRI Divisional Engineer, OFC Maintenance Bangalore-560 001. Signature of the Tederer.
Page No.04 BHARAT SANCHAR NIGAM LIMITED (A Government of India Enterprise) Office of the Divisional Engineer, OFC Maintenance, 7 th floor, New Telecom Building, Basaveswra Circel, Bangalore-560 001. Ph.080-22280355, Fax. 080-22280366. NO.DE/OFC BG/G.17/2009-2010/ 36 DATED @ BG-1, THE 05.09.2009.. TENDER NOTIFICATION. On behalf of BSNL, Sealed Tenders are invited by DE.OFC.Mtce, 7 th Floor, New Telecom Building, Basaveswra Circle, Bangalore 560001 from the reputed firms / Manufacturers FOR SUPPLY of FRP MANHOLE JOINT PROTECTION CHAMBERS ( WITH RCC LID) OF 20MT CAPACITY 70 (Seventy) nos of inner sizes 800 x 600 x 1000mm in Bangalor as and when required as per the terms and conditions in Annexure-I in tender document. 1. The last date for submission of the tender is on or before 14.00 hours of 06.10.2009. The tenders will be opened on the same day at 14.30 hours at Office of Divisional Engineer, OFC Maintenance, New Telecom Building 7 th floor, Basaveswara Circle, Ban galore 560001. 2. The Tender documents and other details can be had from the above said office on all working days w.e.f 19-9-2009 to 05-10-2009 between 11.00 hrs to 16.00 hrs on payment of Rs.520/- (Rupees Five hundred and twenty only) inclusive of VAT Tax in person and Rs.600/- ( Rupees Six hundred only) by Registered post inclusive of Sales TAX and Surcharge for each tender by crossed Demand Draft drawn on any Nationalised Bank and payable at Bangalore and in favour of Sr.Accounts Officer, % DGMM, STSR, Bangalore, payable at Bangalore. (b) The Tender Document can be downloaded from Website http//str.bsnl.co.in but while submitting it a DD for Rs.520/- should be enclosed as the cost of Tender Document and also to submit the declaration that (Name of tender) hereby declare that the tender document submitted has been downloaded from the website http:// str.bsnl.co.in and no addition / deletion /correction has been made in the proforma downloaded. I also declare that I have enclosed a DD towards the cost of the tender document with this bid. 3. For any reason if 06.10.2009 happens to be a holiday, the opening will be done on next working day at the same time. The competent authority on behalf on the BSNL does not bind itself to accept the lowest or any other tender and reserves its rights to reject all the tenders received without assigning any reasons. Sd/- A.S. METRI. Divisional Engineer, OFC Maintenance, Bangalore-560 001 Signature of the Tederer
Annexure I Page No.5 Terms & Conditions. 1. The tender must carefully read all the terms, conditions and specifications before filling up the tender schedule and his quotation. Tenderers are requested to get well versed with the tender conditions/specifications and guidelines written hereunder. 2. Tenderers who are bidding for the supply should be original manufacturers/ Dealers having a factory from which he will be able to supply the items in time. Tenderers who are confident of expediting the supply in time with the required resources may also participate in this tender offer. 3. The contractor s responsibility for the contract shall commence from the date of issue of orders of acceptance of tender. 4. The tendered rates on acceptance for the contract shall commence from the date of issue of orders of acceptance of tender. 5. Sales Tax or any other tax on materials in respect of the contract shall be payable by the contractor and the Government will not entertain any claim whatsoever in this respect thereafter. 6. The items shall be supplied strictly in accordance with the specifications for the various items. 7. Tenders should be submitted in sealed cover super scribed as tender for FRP Manhole joint protection chambers. The full name and address of the tenderer should be written on the left hand side of the sealed cover. Submission of Tenders: 1. The tenderer should pay the EMD at the rate of 2.5% of the value of the tender items. Drawn in favour of Sr.Accounts Officer, %DGMM.STSR.BG payable at Bangalore. 2. Tenders received in covers not wax sealed will not be opened or considered and it will be summarily rejected. 3. The Officer calling the tender reserves the right to reject any of all tenders without assigning any reason whatsoever and he is not bound to accept the lowest tender. He reserves the right to award the work as whole or in part to one or more contractors, and to terminate the contract any time. 4. The Tenderer has to put his Signature with seal on all the pages of the Tender document as a token of having read, understood and accepted all The terms and conditions of the contract/tender mentioned therin. He has to submit this along with his quotation. The tenderer should indicate in which capacity the offer is signed and enclose due authorization from the firm. 5. Validity for acceptance: Tenders submitted by the tenderers will remain valid for acceptance for a period of 4 months from the date of opening of the tender. 6. The any tenderes received without requisite EMD will not be considered. 7. The quantity to be ordered as indicated will be spread over the year and Will be ordered as and when required. 8. The tenderer should quote their rate per unit/ per set as mentioned in the tender. 9. The quoted rate/price should be net inclusive of all kinds of taxes excise octroi, Transportation handling and freight for delivery at stores godown at Satcom Building, Wireless Station Compound, Jayanagar, Bangalore 78.
Signature of the Tederer. Page No.6 10. The applicable rate of KST/CST to be clearly indicated separately and net rate to be quoted. 11. The rates quoted should be firm for one year from the date of signing the Agreement. No increase in rates will be allowed. Benefit of reduction in Duties, Taxes etc.,will be passed on to the BSNL. I. Security Deposit: The Security deposit to be paid by the successful Tenderer before signing the agreement. This security deposit will be 7.5% of the estimated cost of total quantity. Subject minimum of Rs.10, 000/- (Rupees Ten thousand only). II. Signing of contract Agreement: The successful tenerer has to enter into an agreement with the Officer calling the tender in non-judicial stamp paper of value of Rs.100/- (Rupees One hundred only) at his cost. Setting forth the tender condition etc within 7 days from the date of intimation of the acceptance of his tender, failing which, the acceptance of the tender will be revoked and EMD forfeited to the BSNL III. Purchase order and Delivery: The purchase order will be released either by the officer calling the tender or any other Divisional Engineers if they wish to operate on this tender. The items shall be supplied at the same rates and conditions of this tender. Supply/Delivery of goods should be completed so that the goods should reach the destination within 30 days from the date of purchase order or within the date mentioned in the purchase order. IV. Inspection and Quality: All the items supplied under this tender are subject to inspection. The inspection will be carried out by forwarding a sample of the product from the supply to be effected to any Government agency/authorised Laboratory. The consignee shall be final judge of the quality of the item and satisfaction of the standard in respect thereof set forth the tender. No charges whatsoever will be paid for items rejected during inspection for any defect and also inspection cost will be recovered from the supplier. The indenter/agency authorized by the BSNL has the right too inspect the material/items at the manufacturing facility/ godown. The purchaser has all right to reject the items not meeting specifications/ not meeting quality standards/ damaged during handling due to poor quality. Signature of the Tederer.
Page No.7. In addition to the rejection of the items purchaser has the power to adjust the amount already paid for the items rejected either from the future bills or from the security deposit. V. Payment Terms. No advance payment will be made to the contractor towards any purchase order placed on him. Bills in triplicate for the entire material supplied duly pre receipted should be forwarded to the consignee for certification of actual receipt in good condition with respect to quality and quantity. The payment will be made only by Account Payee Cheque and will be sent by Register post, thereafter. 1) FRP MANHOLE JOINT PROTECTION CHAMBERS (WITH RCC LID) OF 20 MT CAPACITY 70 ( Seventy) Nos. a) Inner sizes: 800 x 600 x 1000mm b) Vehicular load capacity : 20 MT c) RCC LIDS : Two nos. d) BSNL / BSNL STR Emblem and 20 MT Capacity to be engraved in the top plates in 60 mm letters. Signature of the Tederer.
Page No.8 AGREEMENT (Proforma) An agreement made on this date -------------------------Month -----------Year------------- between the BSNL represented by Divisional Engineer, OFC Maintenance, 7 th Floor,New Telecom Building, Basaveswra Circle, Bangalore hereinafter called the BSNL (Which expression shall unless excluded by or repugnant to the context, including successors and assignees) on the ONE PART and M/S.-----------------------------------------having its registered office at -------------------------------------------------- (acting through its constituted Attorney) hereinafter called the Contractor (which term shall include their heirs, executors, successors and assignees) on the OTHER PART. Where as the contractor have quoted for the supply of 20MT Capacity FRP joint protection chambers Joint Chambers set as specified in the tender vide No.DE.OFC.BG/G-17/2009-2010/ 36 dated at BG-1 the 05-09-2009 and have agreed to complete the supply of the material under the conditions described in the tender schedule which form part of this agreement as per rates quoted in the Tender schedule. Whereas the Contractor have paid security deposit of Rs (7.5% of the tendered value) (Rupees ) in form of DD vide No..drawn in favour of The Sr.Accounts Officer, %DGMM.STSR.BSNL Bangalore as security for the supply of items 20Mt joint protection chambers Joint Chambers set as per the tender conditions. And whereas, the contractor is ready and willing to supply the itmems in accordance with the contract. Now the agreement witnesseth and it is hereby agreed and declared as follows: 1. The Tender Notice, Instruction, Tender document No. DE.OFC.BG/G-17/2009-2010/ 36 dated at BG-1 the 05-09-2009 (along with its enclosures) annexed hereto and such other additional particulars, instructions, drawings as many be found requisite to be given during executing of the supply shall be deemed and taken to be an integral part of the contract and shall also be deemed to be included in the expression, contract or Contract Documents wherever herein used. 2. In consideration of the payments to be made to the contractor for the supply to be made by him. The contractor hereby covenants with the contract documents duly provide, execute and complete the said supply and shall perform all other acts, deeds, matters and things in the contract mentioned or described or which are to be implied there from or may be reasonably necessary for the completion of the conditions of stipulation mentioned in the contract. 3. In consideration of the provisions, executions and completion of the said works, the BSNL hereby agrees to settle the payment as per the conditions set out in the tender conditions after satisfactory completion of supplying less deduction as admissible if any and whereas the above two parties thus agree and set their hands and seal on this day. Signature of the Tederer
Page No.9 IN WITNESS WHEREOF the parties hereto have executed these presents the day and year first above written. Signed and delivered by/for and on Behalf of CONTRACTOR. Signed for and on behalf of the BSNL At (Place) : At (Place): On (date) : On (Date) : In the Presence of: In the presence of : 1. 1. 2. 2. Signature of the Tederer
INFORMATION ABOUT TENDERS Page No.10. (To be furnished by the Tenderer(s) along with Tender) 01 NAME AND ADDRESS OF TENDERER (IN BLOCK LETTERS) 02 WHETHER THE TENDERER IS AN INDIVIDUAL/PARNERSHIP FIRM PUBLIC/PVT.LTD COMPANY. NOTE: PLEASE ATTACH ATTESTED COPY OF PARTNERSHIP DEED ARTICLES OF ASSOCIATION AS THE CASE MAY BE. 03 NAME OF THE SOLE PROPREITOR/ PARTNERS/NAME OF THE DIRECTOR(S) 04 NAME OF PERSON(S) AUTHORISED TO ENTER INTO AND EXECUTE THE CONTRACT AGREEMENT AND THE CAPACITY IN WHICH HE/THEY IS / ARE AUTHORISED. 05 PERMANENT INCOME TAX NUMBER 06 NAME AND ADDRESS OF THE PREMISES WHERE THE ITEMS ARE MANUFACTURED. 07 WHETHER THE FIRM IS HAVING BRANCHES AT MORE THAN ONE PLACE, IF SO GIVE DETAILS. 08 PARTICULARS OF EMD a) AMOUNT b) DRAWN ON c) DD NO. d) PAYABLE AT 09 PREVIOUS EXPERIENCE OF SUPPLYING SIMILAR ITEMS TO GOVT. DEPARTMENT IF ANY. (ENCLOSE PURCHASE ORDER COPY S) 10 ANY OTHER USEFUL INFORMATION RELATED TO THE SUPPLY. Signature of the tenderer
Page No.11 QUOTATION To, The Divisional Engineer, Optical Fibre Cable Maintenance, New Telecom Building, 7 th Floor, Basaveshwara Circle Bangalore-560 001 In response to your Tender No I/ We hereby submit my/our firm tender for supply of the items as below. Sl. No Item 01 FRP MANHOLE JOINT PROTECTION CHAMBERS (WITH RCC LID) OF 20MT CAPACITY 70 (Seventy ) nos of inner sizes 800 x 600 x 1000mm. Unit Per Set Net Rate (inclusive of all taxes and duties) In Figures In words Note: Item specification, Capacity, Model etc to be clearly specified. The above offer is final. I/We hereby undertake to specify abide by all the terms and conditions set forth in the tender notice & schedule pertaining to this tender, issued under.. which I/We have received along with the tender. Thanking you, Yours faithfully, SIGNATURE: COMPANY SEAL AND DATE: