Lakeside Middle School PTN Bylaws Article I-Name The name of this organization is Lakeside Middle School Parent Teacher Network. It will be referred to in these bylaws as the LMS PTN. Section 1-The purposes of the LMS PTN are: Article II- Purpose a. To promote the welfare of children and youth in home, school, and community. b. To bring into closer relation the home and the school, so that parents and teachers may cooperate intelligently in the education of children and youth. c. To develop between educators and the general public such united efforts as will secure for all children and youth the highest advantages in physical, mental, social, and spiritual education. Section 2-The purposes of the PTN are promoted through an advocacy and educational program directed toward parents, teachers, and the general public; developed through conferences, committees, projects, and programs; and governed and qualified by the basic policies set forth in Article III. Section 3-The organization is organized exclusively for the charitable, scientific, literary, and educational purposes within the meaning of Section 501(c) (3) of the Internal Revenue Code(IRS) or corresponding section of any future federal tax code. Article III Basic Policies The following are basic policies of the LMS PTN: a. The organization shall be noncommercial, nonsectarian, and nonpartisan. b. The organization shall work with the schools and community to provide quality education for all children and youth, and shall seek to participate in the decision-making process establishing school policy, recognizing that the legal responsibility to make decisions has been delegated by the people to boards of education, state education authorities, and local education authorities. c. The organization shall work to promote the health and welfare of children and youth, and shall seek to promote collaboration among parents, schools, and the community at large. d. No part of the net earnings of the organization shall inure to the benefit of, or be distributable to, its members, directors, trustees, officers, or other private persons except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered, and to make payments and distributions in furtherance of the purposes set forth in Article II hereof. LMS PTN is to retain copy for file and a copy of providers insurance.
e. Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (i) by an organization exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code or (ii) by an organization, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code. Reimbursement form must be submitted with an original receipt and within 30 days. f. Upon the dissolution of this organization, after paying or adequately providing for the debts and obligations of the organization, the remaining assets shall be distributed to one or more nonprofit funds, foundations, or organizations that have established their tax exempt status under Section 501(c) (3) of the Internal Revenue Code and whose purposes are in accordance with those of LMS PTN. g. The organization or members in their official capacities shall not, directly or indirectly, participate or intervene (in any way, including the publishing or distributing of statements) in any political campaign on behalf of, or in opposition to, any candidate for public office, or devote more than an insubstantial part of its activities to attempting to influence legislation by propaganda or otherwise. h. 51% present to be a quorum. i. Two LMS PTN offices are to verify all monies collected prior to a deposit. j. NSF checks policy: A letter will be written to the payer of the NSF written to the LMS PTN. The letter will contain a copy of the returned check along with a requestor the amount and any fees by the bank. The original check will be returned to the payer upon receipt of payment. k. Any officer or chairperson who shall be absent more than two consecutive meetings (Except in case of emergency or illness) shall automatically forfeit office. l. Any new request must be made to the president at least 10 days prior to the next board meeting via written or emailed request. Additionally included in your request should be the topic of your request and the length of time needed to make your presentation. m. Any items, prizes, candy, food, etc. remaining after any LMS PTN event will be the property of the LMS PTN. Present volunteers as deemed appropriate may disburse remaining perishable items. No board members, committee chair persons, or volunteers will disperse any nonperishable property of the PTN's to any individuals, of keep any nonperishable PTN property for themselves. The PTN board will decide how any remaining nonperishable; tangible items will be dispersed after each event. Article IV-Members Membership in PTN shall be open, without discrimination, to anyone who believes in and supports the mission and purposes of LMS PTN. There will be no dues collected for membership
Article V-Governance Structure Section 1- No one shall serve more than one full term in the same position, unless no other candidate can be recruited. Section 2- Anyone who serves in a position for more than one-half (1/2) of a full term shall be deemed to have served a full term in such position. Section 3- Those committing a conflict of interest by supporting only those activities or events that benefit themselves, their children, and/or personal interests or failing to fulfill the responsibilities of their positions shall be removed according to the basic policies of the board of officers. Section 4- Only those who have consented to serve shall be nominated or appointed. Section 5- Diversity, PTN participation, and/or professional expertise shall be guiding principles when making nominations or appointments. Article VI-Officers Section 1-The officers of the LMS PTN shall be a president, a vice-president, a secretary, and a treasurer as well as additional officers if needed. The Executive Board consists of the president, vice president, treasurer, and secretary. Section 2-The officers shall be elected by the voting body at LMS PTNs annual year-end meeting. Responsibilities of each officer may be shared based on strengths, availability, and staffing requirements without formal change in these bylaws. Section 3- The LMS PTN shall nominate one candidate for each elective office. Nominees must have given thirty (30) days notification before the beginning of the May meeting to accept or deny their nomination. Section 4-The vote shall be conducted by ballot and/or a majority vote shall elect. When there is only one candidate for any office that election may be held by voice vote. Section 5- The general provisions for eligibility for office is described in Article VI. In addition, the following shall apply: Only those who have served as an active LMS PTN member during the current year shall be eligible for nomination or election to office. Section 6- Elected officers shall take office at the close of the school year at which they are elected and shall serve a term of two terms, or until their successors take office. Officers shall serve no more than one (1) term in the same office. Section 7- Vacancies shall be filled as follows: In case of a vacancy in the office of president, the vice president shall become president and shall hold office for the balance of the term. In filling the vacancy, the vice president shall be entitled to continue in the presidency for the
following term providing not more than one-half (1/2) of a full term as president has been served. The vacancy in the office of vice president shall be filled at the next convention by the voting body. In the interim, duties of the vice-president shall be delegated by the president. A vacancy in the office of secretary or treasurer shall be filled by the board of directors. The vote shall be by ballot. When there is only one (1) candidate for the vacancy, the election may be by voice vote. A majority vote shall be required for election if at least ten (10) days notice of the election to fill the vacancy has been given. If notice is not given, the election to fill the vacancy all require a two-thirds (2/3) vote. Section 1- The president shall Article VII- Duties of Officers 1. Coordinate the work of the officers and committee chairpersons of the organization in order that the PTN objectives may be promoted. 2. Confirm that a quorum is present before conducting any business at any meeting of the organization. 3. That a 51% quorum of board officers is present. 4. Preside at all meetings of the association, assist with debate resolution, and develop an agenda. 5. Preside at all LMS PTN school events. In the event the President cannot attend then the Vice- President or other PTN officer will assist. 6. Appoint chairmen of special committees subject to approval of executive board. 7. Be authorized to sign on bank accounts. 8. Call a meeting of officers for the purpose of selecting standing committee chairmen. 9. Perform such other duties as may be prescribed in these bylaws or assigned by the organization. Section 2- The Vice-President(s) shall 1. Act as aide-to-the-president. 2. Preside in the absence of the President. 3. Perform other duties assigned by the President or association. 4. Be authorized to sign on bank accounts. 5. Establish, sustain, and maintain, communications media with the public. Section 3- The Secretary shall 1. Record the minutes of all meetings of the LMS PTN and post minutes to the school website. 2. Have a current copy of the bylaws. 3. Maintain a membership list. 4. Perform other duties as assigned by the President or association. 5. Be authorized to sign on bank accounts. Section 4- The Treasurer shall
1. Have custody of all the funds of the board. 2. Keep books of account and records including bank statements, receipts, budgets, invoices, paid receipts, and canceled checks for five years. 3. Make disbursements in accordance with the budget adopted by the association. 4. Sign on bank accounts. 5. Present treasurers report at each meeting and to be displayed per request. 6. Make a summery at the annual meeting to be held in May. 7. Be responsible for the maintenance of such books of accounts and records as conform to the requirements of these bylaws. 8. Submit books to the accountant per request. 9. Perform other duties as assigned by the President or association. Section 5-Committee Chairpersons 1. Attend meetings and be prepared to present status report of their activities during the meeting. 2. Ask for an approval of funds to be used for special events. 3. Represent the LMS PTN when interfacing with the community, coordinating events, and scheduling volunteers. Article VIII- Meetings Section 1- Regular meetings of the LSM PTN shall be determined by the board and held on a consistent and recurring basis. The time and date are to be established by the executive board at its first meeting of the year and will be announced and displayed prominently. Five days notice shall be given if change of date is needed. Section 2-The President or a majority of the executive board may call special meetings; five days notice will be given. Section 3-The officer nomination meeting shall be held in April Section 4-The election and annual meeting shall be held in May Section 5-Adhere to Roberts Rules Of Order Section 6- The bylaws may be amended at the annual bylaws review meeting to be held prior to September of each new school year. These bylaws are intended to be an organizational framework. Proposed changes to these by-laws must be submitted to the group along with a narrative justifying the need for the change. Any alterations to the by-laws must have a 2/3 vote from a quorum of members. Section 7- Members may submit a written notice to the board formally addressing any questions or concerns
Section 8- Attendees need to sign in at each meeting. The list will be maintained by the Secretary and made available to the board members upon request.