AGENDA ALASKA HOUSING FINANCE CORPORATION AUDIT COMMITTEE OF THE BOARD OF DIRECTORS January 25, 2017 8:30 am I. Roll Call II. III. IV. Approval of Agenda Review and approval of the October 26, 2016 Internal Audit Committee minutes Presentation and approval of IAD Reports: A. Wrangell PHD Site, Internal Audit Report 17-04 B. Soldotna HCV Program, Internal Audit Report 17-05 C. Homer HCV Program, Internal Audit Report 17-06 D. Mt. McKinley Bank Mortgage Servicer, Internal Audit Report 17-08 E. THRHA LTS Program, Internal Audit Report 17-09 F. THRHA Mortgage Servicer, Internal Audit Report 17-10 G. Finance Department, Internal Audit Report 17-11 H. Denali State Bank Mortgage Servicer, Internal Audit Report 17-12 I. Bond Issuance, Internal Audit Report 17-13 V. Presentation and discussion of IAD FY17 Second Quarter Audit Activity VI. Presentation and discussion of IAD Follow-up Activity A. FY16 Follow-up Narrative and FY16 Aging Report B. FY17 Follow-up Narrative and FY17 Aging Report VII. VIII. IX. Presentation and discussion of IAD FY17 Second Quarter Compliance Activity Any other matters to properly come before the Committee Adjournment The Chair may announce changes in the Order of Business during the meeting.
MINUTES ALASKA HOUSING FINANCE CORPORATION AUDIT COMMITTEE October 26, 2016 Anchorage 8:00 a.m. The Audit Committee met October 26, 2016 in the AHFC board room, 4300 Boniface Parkway in Anchorage, AK at 8:00 a.m. Board members present were: ALAN WILSON Anchorage HAVEN HARRIS Anchorage PAM LEARY Juneau, via teleconference BRENT LEVALLEY Anchorage CHRIS HLADICK Anchorage RANDALL BURNS Anchorage Committee Chairman Committee Member Designee for Commissioner Department of Revenue Committee Member Ex-Officio Member Commissioner Department of Commerce, Community & Economic Development Designee for Commissioner Department of Health & Social Services Due to technical issues, PAM LEARY joined the meeting after roll was called. I. ROLL CALL. Acting Chair, BRENT LEVALLEY called the meeting to order. A quorum was declared present and the meeting was duly and properly convened for the transaction of business. II. APPROVAL OF AGENDA. BRENT LEVALLEY asked for any additions or changes to the agenda. ALAN WILSON moved for approval and HAVEN HARRIS seconded the motion. Seeing and hearing no objections, the agenda was approved as presented. III. MINUTES OF JUNE 29, 2016. BRENT LEVALLEY asked for revisions or acceptance. HAVEN HARRIS moved the minutes be approved as submitted. ALAN WILSON seconded the motion. Seeing and hearing no objections, the minutes were approved as presented.
Audit Committee Minutes October 26, 2016 Page 2 IV. ELECTION OF AUDIT COMMITTEE CHAIR. BRENT LEVALLEY opened the floor for nominations for the Office of Chair. HAVEN HARRIS nominated ALAN WILSON. COMMISSIONER HLADICK seconded. ALAN WILSON was unanimously elected Chairman of Audit Committee. (5-0) V. PRESENTATION AND APPROVAL OF THE FOLLOWING INTERNAL AUDIT REPORTS: A. HOME Program, Audit Report 16-17. Kevin Tune introduced the item and Kristian Beckner presented. Mr. Beckner stated that the primary purpose of this internal audit was to assess the effectiveness of the Planning D epartment's administration of the Home Investment Partnership Act (HOME) Program for compliance with HUD's 2013 Final HOME Rule. The internal audit opinion was determined as satisfactory to ensure compliance with HUH 2014 Final HOME Rule requirements. B. HOP Program, Audit Report 16-18. Kevin Tune introduced the item and Kristian Beckner presented. Mr. Beckner stated that the primary purpose of this internal audit was to assess the effectiveness of the Planning Department's administration of HOME Ownership Program (HOP) for compliance with HUD s 2013 Final HOME Rule. The internal audit opinion was determined as satisfactory and no observations were noted. C. Nome AMP 260, Audit Report 16-22. Kevin Tune introduced the item and Kristian Beckner presented. Mr. Beckner stated that the primary purpose of this internal audit was to assess Nome AMP 260's compliance with applicable PHD's Policy and Procedure for the Conventional Low Rent (CLR) Program under Rent Reform. The internal audit resulted in two observations and the internal audit opinion was determined as in need of improvement. Discussion followed. Follow-up activity will be reported. D. Renovation Loan Program, Audit Report 16-23. Kevin Tune introduced the item and Rich McKinstry presented. Mr. McKinstry stated that the primary purpose of this internal audit was to determine the effectiveness of AHFC's administration of the Renovation Loan Program (RLP) in the areas of: loan commitment, program compliance, allowable costs, escrow for completion accounting and program marketing activities. The internal audit resulted in two observations. The internal audit opinion was determined as in need of improvement. Discussion followed. Follow-up activity will be reported. E. Fairbanks AMP 275, Audit Report 16-24. Kevin Tune introduced the item and Kristian Beckner presented. Mr. Beckner stated that the primary purpose of this internal audit was to assess Fairbanks AMP 275's compliance with applicable HUD Regulations and Public Housing Division's (PHD) Admissions and Occupancy Policy and Procedure under Rent Reform. The internal audit resulted in eight observations, with five being presented in the report. The internal audit opinion was determined as unsatisfactory. Discussion followed. Follow-up activity will be reported. F. Ketchikan HCV Program, Audit Report 16-25. Kevin Tune introduced the item and Kristian Beckner presented. Mr. Beckner stated that the primary purpose of this internal audit was to assess the Ketchikan Family investment Center's (KFIC) administration of the Housing Choice Voucher (HCV) Program for compliance with PHD s HCV Administrative Plan under Rent Reform. There were no observations discussed with the Committee; the internal audit opinion was determined as satisfactory.
Audit Committee Minutes October 26, 2016 Page 3 G. Valdez AMP 263/HCV Program, Audit Report 16-26. Kevin Tune introduced the item and Sarah Burrows presented. Ms. Burrows stated that the primary purpose of this internal audit was to assess Valdez AMP 263's and Housing Choice Voucher (HCV) Program's compliance with applicable HUD regulations, the PHD Admissions and Occupancy Policy and the HCV Administrative Plan in the following areas: intake processing, new program admissions, annual re-examinations, tenant obligations and maintenance operations. The internal audit resulted in six observations, with five being presented in the report. The internal audit opinion was determined as in need of improvement. Discussion followed. Director of Public Housing, Catherine Stone joined the discussion. Follow-up activity will be reported. H. Sourcing Contract Compliance, Audit Report 16-27. Kevin Tune introduced the item and Rich McKinstry presented. Mr. McKinstry stated that the primary purpose of this internal audit was to determine the effectiveness of the Sourcing and Contract Compliance (SCC) Department in the procurement of informal, sole-source, and formal contracts. The internal audit resulted in two observations to report to the Committee; the internal audit opinion was determined as in need of improvement. Discussion followed. Follow-up activity will be reported. I. Juneau AMP 277, Audit Report 16-28. Kevin Tune introduced the item and Kristian Beckner presented. Mr. Beckner stated that the primary purpose of this internal audit was to assess Juneau AMP 277's compliance with applicable HUD Regulations and PHD s Admissions and Occupancy Policy & Procedure under Rent Reform. The internal audit resulted in one observation discussed with the Committee; the internal audit opinion was determined as satisfactory. Discussion followed. Follow-up activity will be reported. PAM LEARY joined the meeting via teleconference from Juneau, AK at 9:07 a.m. J. Denali Home Loans Servicer, Audit Report 17-01. Kevin Tune introduced the item and Rich McKinstry presented. Mr. McKinstry stated that the primary purpose of this audit was to determine Denali Federal Credit Union's (DFCU) compliance with AHFC's Servicing Guide. The audit resulted in two observations to report to the Committee; the internal audit opinion was determined as in need of improvement. Discussion followed. Follow-up activity will be reported. K. Habitat For Humanity LTS, Audit Report 17-02. Kevin Tune introduced the item and Kristian Beckner presented. Mr. Beckner stated that the primary purpose of this audit was to assess Habitat for Humanity Anchorage's (H4HA) compliance with AHFC's Loans to Sponsor (LTS) Program requirements. The audit resulted in one observation to report to the Committee; the internal audit opinion was determined as in need of improvement. Discussion followed. Follow-up activity will be reported. L. Petersburg HCV Program, Audit Report 17-03. Kevin Tune introduced the item and Kristian Beckner presented. Mr. Beckner stated that the primary purpose of this internal audit was to assess the Petersburg Family Investment Center's administration of the Housing Choice Voucher (HCV) Program for compliance with the PHD s HCV Administrative Plan under
Audit Committee Minutes October 26, 2016 Page 4 Rent Reform. The internal audit resulted in no observations to report to the Committee; the internal audit opinion was determined as satisfactory. M. Cook Inlet Lending Center LTS Program, Audit Report 17-07. Kevin Tune introduced the item and Sarah Burrows presented. Ms. Burrows stated that the primary purpose of this audit was to assess Cook Inlet Lending Center (CILC) compliance with AHFC's Loans to Sponsor (LTS) Program requirements. The audit resulted in no observations to report to the Committee; the internal audit opinion was determined as satisfactory. ALAN WILSON requested a motion for approval of the audit reports. BRENT LEVALLEY made a motion for approval. HAVEN HARRIS seconded. Audit reports A M were unanimously accepted. (6-0) VI. REVIEW AND DISCUSSION OF FY 17 INTERNAL AUDIT ACTIVITY: Kevin Tune provided a summary of the FY 17 Internal Audit Activity. No action was requested of or taken by the Committee. VII. PRESENTATION AND DISCUSSION OF INTERNAL AUDIT FOLLOW-UP ACTIVITY: A. FY 16 Follow-up Activity. Kevin Tune provided a summary of the FY 16 Follow-Up Activity and Observation Summary and Aging reports. No action was requested of or taken by the Committee. B. FY 17 Follow-up Activity. Kevin Tune provided a summary of the FY 17 Follow-Up Activity and Observation Summary and Aging reports. No action was requested of or taken by the Committee. VIII. PRESENTATION AND DISCUSSION OF INTERNAL AUDIT COMPLIANCE ACTIVITIES: A. Fourth Quarter FY 16. Kevin Tune introduced the item. David White provided a summary of the Tax Credit/HOME/Senior Programs compliance review and activity report. Discussion followed. No action was requested of or taken by the Committee. B. First Quarter FY 17. David White continued with a summary of the Tax Credit/HOME/Senior Programs compliance review and activity report. Discussion followed. No action was requested of or taken by the Committee. IX. PRESENTATION AND APPROVAL OF INTERNAL AUDIT ADMINISTRATIVE DOCUMENTS: A. Internal Audit Committee Charter. Kevin Tune introduced and presented the proposed amendments to the Internal Audit Committee Charter. Discussion followed. B. Internal Audit Department Charter. Kevin Tune continued with the proposed amendments to the Internal Audit Department Charter. Discussion followed. HAVEN HARRIS made a motion to approve and accept Resolutions 2016-02 and 2016-03. BRENT LEVALLEY seconded the motion. The Internal Audit Committee and Internal Audit Department Charters were unanimously approved. (6-0)
Audit Committee Minutes October 26, 2016 Page 5 RESOLUTION #16-02 RESOLUTION #16-03 RESOLUTION AMENDING THE ALASKA HOUSING FINANCE CORPORATION INTERNAL AUDIT COMMITTEE CHARTER. RESOLUTION AMENDING THE ALASKA HOUSING FINANCE CORPORATION INTERNAL AUDIT DEPARTMENT CHARTER. X. ANY OTHER MATTERS TO COME BEFORE THE COMMITTEE. ALAN WILSON asked if there were any other matters to come before the Committee. XI. ADJOURNMENT: Seeing and hearing no objections, the meeting was adjourned at 9:40 a.m. ATTESTED: Alan Wilson, Audit Committee Chair