COMOX VALLEY REGIONAL DISTRICT BOARD Tuesday, April 25, 2017 Minutes of the meeting of the Comox Valley Regional District board of directors held on Tuesday, April 25, 2017 in the boardroom of the Comox Valley Regional District offices located at 550B Comox Road, Courtenay, B.C. commencing at 4:01 pm. MINUTES Present: Chair: B. Jolliffe Baynes Sound-Denman/Hornby Islands (Area 'A') Vice-Chair: B. Wells City of Courtenay Directors: E. Eriksson City of Courtenay E. Grieve Puntledge/Black Creek (Area 'C') L. Jangula City of Courtenay R. Nichol Lazo North (Area 'B') B. Price Town of Comox G. Sproule Village of Cumberland M. Theos City of Courtenay K. Grant Town of Comox Staff: B. Dunlop Corporate Financial Officer K. Kenney Deputy Corporate Legislative Officer A. MacDonald General Manager of Planning and Development Services M. Rutten General Manager of Engineering Services I. Smith General Manager of Community Services J. Warren Acting Chief Administrative Officer IN-CAMERA MEETING: K. Grant/B. Wells: THAT the board adjourn to an in-camera session pursuant to the following subsections of section 90 of the Community Charter: 90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the board considers that disclosure might reasonably be expected to harm the interests of the regional district; 90(1)(g) Litigation or potential litigation affecting the regional district; 90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public; AND FINALLY THAT the in-camera portion convene immediately following the open portion of the meeting. ADOPTION OF MINUTES: Comox Valley Regional District Board minutes - April 25, 2017 Page 1 of 7
K. Grant/R. Nichol: THAT the Comox Valley Regional District board minutes dated March 23, 2017 be adopted. E. Grieve/R. Nichol: THAT the Comox Valley Regional District board minutes dated March 28, 2017 be adopted. REPORTS: ELECTORAL AREAS SERVICES COMMITTEE - APRIL 3, 2017 E. Grieve/K. Grant: THAT the electoral areas services committee minutes dated April 3, 2017 be received. R. Nichol/M. Theos: THAT the board give first and second readings to Bylaw No. 468, appendix A to staff report dated March 22, 2017 (RZ 1A 16 - Montizambert/St. Onge), being the Comox Valley Zoning Bylaw, 2005, Amendment No. 68 which rezones Parcel A (DD 270-N) of Lot 6, Block K, Section 6-A, Nelson District, Plan 1478, except part in plan 24103, (PID: 007-423-454) (3985 Island Highway South), from public assembly one (PA-1) to residential one (R-1); AND FINALLY THAT pursuant to section 464(1) of the Local Government Act (RSBC, 2015, c. 1), the board schedule a public hearing for Bylaw No. 468, being the Comox Valley Zoning Bylaw, 2005, Amendment No. 68 (RZ 1A 16 - Montizambert/St. Onge). K. Grant/R. Nichol: THAT the board give first and second readings to Bylaw No. 469, Appendix A to staff report dated March 30, 2017, being the Comox Valley Zoning Bylaw, 2005, Amendment No. 69 which rezones Lot 2, District Lots 229 and 239, Comox District, Plan VIP85435, PID 027-590-887 (1690 Ryan Road East, Jo-Ann Estates Ltd) from commercial one (C-1) and country residential one (CR-1) to industrial light exception 6 (IL - 6); AND FINALLY THAT pursuant to section 464(1) of the Local Government Act (RSBC, 2015, c.1), the board schedule a public hearing for Bylaw No. 469, being the Comox Valley Zoning Bylaw, 2005, amendment No. 69 (RZ 1B 16). E. Grieve/B. Wells: THAT the board give first, second and third readings of Bylaw No. 453, being the Comox Valley Regional District Agricultural Advisory Planning Commission Bylaw No. 453, 2017 (PJ 2CV 16), which establishes the Agricultural Advisory Planning Commission as a planning commission. E. Grieve/R. Nichol: THAT the board approve the application to the Union of British Columbia Municipalities to obtain a grant for the completion of a Community Wildfire Protection Plan for the Comox Valley Regional District with a cost of up to $50,000; Comox Valley Regional District Board minutes - April 25, 2017 Page 2 of 7
AND FURTHER THAT a joint application with the K ómoks First Nation be approved should they wish to participate in the development of a Community Wildfire Protection Plan. 209 Carried COMMITTEE OF THE WHOLE - APRIL 4, 2017 B. Wells/K. Grant: THAT the committee of the whole minutes dated April 4, 2017 be received. COMMITTEE OF THE WHOLE - APRIL 11, 2017 K. Grant/B. Wells: THAT the committee of the whole minutes dated April 11, 2017 be received. B. Wells/M. Theos: THAT in accordance with section 448(2) of the Local Government Act (RSBC, 2015, c. 1), Comox Valley Regional District continues to accept the regional context statement of the Town of Comox, referred on February 15, 2017, as attached as Appendix A to staff report dated March 15, 2017. E. Grieve/M. Theos: THAT the 2015 2018 strategic plan attached to this report, be approved; AND FURTHER THAT the completed items (shaded blue), excluding function 391 items, be removed from Schedule B and added to a Schedule C titled completed strategic priorities. R. Nichol/K. Grant: THAT the June 2017 strategic planning session include utilities governance as a primary topic for discussion and consideration; AND FURTHER THAT the staff report dated April 6, 2017 be included with the June 2017 strategic planning session background materials. K. Grant/B. Price: THAT the foregoing motion be amended to read: "THAT the June 2017 strategic planning session include utilities governance, including the concept of a utilities commission, as a primary topic for discussion and consideration; AND FURTHER THAT the staff report dated April 6, 2017 be included with the June 2017 strategic planning session background materials." Vote taken on main motion as amended as follows: "THAT the June 2017 strategic planning session include utilities govenrance, including the concept of a utilities commission, as a primary topic for discussion and consideration; Comox Valley Regional District Board minutes - April 25, 2017 Page 3 of 7
AND FURTHER THAT the staff report dated April 6, 2017 be included with the June 2017 strategic planning session background materials." R. Nichol/B. Price: THAT a report be prepared for a subsequent committee of the whole meeting that explores the fireworks regulations in Comox Valley jurisdictions and presents similarities and differences amongst jurisdictions regulations and also finds opportunities for improvement in the Electoral Areas A, B and C fireworks regulations service. K. Grant/B. Price: THAT staff prepare a report regarding possible uses of grant funding from Island Health, in particular, initiatives supporting the airshed. INTEGRATED REGIONAL TRANSPORTATION SELECT COMMITTEE - APRIL 6, 2017 B. Wells/B. Price: THAT the integrated regional transportation select committee minutes dated April 6, 2017 be received. SEWAGE COMMISSION - APRIL 11, 2017 M. Theos/B. Wells: THAT the sewage commission minutes dated April 11, 2017 be received. K. Grant/B. Price: THAT the agreement between the Comox Valley Regional District and the Town of Ladysmith for short term processing of Ladysmith biosolids at the Comox Valley Sewerage Service composting facility be amended to allow for: a) Continued processing of a reduced amount of Ladysmith biosolids until their biosolids composting facility is completed. b) Processing of the full production of Ladysmith biosolids for a two week period at some point prior to completion of their biosolids composting facility. 210 Carried COMOX VALLEY WATER COMMITTEE - APRIL 11, 2017 E. Grieve/M. Theos: THAT the Comox Valley water committee minutes dated April 11, 2017 be received. CVRD EXHIBITION GROUNDS MASTER PLAN Comox Valley Regional District Board minutes - April 25, 2017 Page 4 of 7
K. Grant/B. Price: THAT the report dated April 21, 2017 regarding CVRD Exhibition Grounds Master Plan be received. R. Nichol/E. Grieve: THAT the 2017 Comox Valley Exhibition Grounds Master Plan be adopted. 209 Carried LEGISLATIVE SERVICES ANNUAL ACCOUNTABILITY REPORT (2016) K. Grant/R. Nichol: THAT the report dated February 28, 2017 regarding Legislative services annual accountability report (2016) be received. COMOX VALLEY REGIONAL DISTRICT 2016 ANNUAL REPORT K. Grant/M. Theos: THAT the Comox Valley Regional District 2016 Annual report be received. Director Grant left the meeting at 4:18 pm and was not present for the vote on the foregoing motion. James Warren, Acting Chief Administrative Officer, provided an overview of the Comox Valley Regional District 2016 Annual report. BYLAWS AND RESOLUTIONS: E. Grieve/B. Wells: THAT Bylaw No. 468 being "Comox Valley Zoning Bylaw, 2005, Amendment No. 68" (3985 Island Highway South) be given first and second readings concurrently. Director Grant returned to the meeting at 4:19 pm. E. Grieve/M. Theos: THAT Bylaw No. 469 being "Comox Valley Zoning Bylaw, 2005, Amendment No. 69" (1690 Ryan Road East) be given first and second readings concurrently. E. Grieve/B. Wells: THAT Bylaw No. 453 being "Agricultural Advisory Planning Commission Bylaw No. 453, 2016" be given first and second readings concurrently. E. Grieve/B. Wells: THAT Bylaw No. 453 being "Agricultural Advisory Planning Commission Bylaw No. 453, 2016" be given third reading. Comox Valley Regional District Board minutes - April 25, 2017 Page 5 of 7
K. Grant/M. Theos: THAT Bylaw No. 462 being "Comox Valley Regional District Freedom of Information Bylaw No. 462, 2017" be adopted. NEW BUSINESS: PUBLIC HEARING NOTICE K. Grant/M. Theos: THAT the new business notice dated April 12, 2017 regarding a public hearing for Bylaw No. 468 being "Comox Valley Zoning Bylaw, 2005, Amendment No. 68" (3985 Island Highway South) and Bylaw No. 469 being "Comox Valley Zoning Bylaw, 2005, Amendment No. 69" (1690 Ryan Road East) be received. K. Grant/M. Theos: WHEREAS the following bylaws have received first and second readings by the regional district board: Bylaw No. 468 being "Comox Valley Zoning Bylaw, 2005, Amendment No. 68" (3985 Island Highway South) and Bylaw No. 469 being "Comox Valley Zoning Bylaw, 2005, Amendment No. 69" (1690 Ryan Road East); AND WHEREAS, pursuant to Section 464 (1) of the Local Government Act [RSBC 2015, c.1], it is necessary to hold a public hearing on the aforementioned bylaws; THEREFORE BE IT RESOLVED THAT: 1. A public hearing will be held on May 15, 2017 at 7:00 pm; 2. The location of the public hearing will be at the Comox Valley Regional District boardroom located at 550b Comox Road, Courtenay, BC; 3. Director Nichol is appointed as chair of the public hearing; 4. Director Grieve is appointed as vice chair of the public hearing; 5. The directors from electoral areas A, B, and C are appointed to attend the public hearing; and 6. At least one (1) of the above-named persons must be in attendance at the public hearing. ADJOURN TO IN-CAMERA: The board adjourned to its in-camera session. Time: 4:23 pm. The board rose from its in-camera session at 4:28 pm. TERMINATION: Comox Valley Regional District Board minutes - April 25, 2017 Page 6 of 7
B. Wells/K. Grant: THAT the meeting terminate. Time: 4:28 pm. Confirmed this day of 20 : Bruce Jolliffe Chair Certified Correct and Recorded By: Kelly Kenney Deputy Corporate Legislative Officer Comox Valley Regional District Board minutes - April 25, 2017 Page 7 of 7