ANNUAL GENERAL MEETING THURSDAY, APRIL 20, 2016 AT 9:30 AM TO 3:30 PM BC HYDRO PRESENTATION CENTRE 333 DUNSMUIR STREET, VANCOUVER MINUTES IN ATTENDANCE: Name Company Email X Derwyn Lea Appregio Inc. derwyn@arpeggioinc.ca X Cheryl Hogg BC Common Ground Alliance Cheryl@commongroundbc.ca X Dave Baspaly BC Common Ground Alliance dave@commongroundbc.ca X Abigail Fulton BC Construction Association abigailf@bccassn.com X Raj Sharma BC Hydro Raj.Sharma@bchydro.com X Darlene Dyson BC One Call darlene@bconecall.bc.ca X Jack Davidson BC Road Builders & Heavy jack@roadbuilders.bc.ca Construction Association X Quinn Newcomb BC Safety Authority Quinn.Newcomb@safetyauthority.ca X Mitch Williams Bell Canada Mitchell.Williams@bell.ca X Stephen Ricketts City of Nanaimo Stephen.Ricketts@nanaimo.ca X Scott Netherton City of Surrey senetherton@surrey.ca X Debbie Clyne Clyne Consulting greatoutdoors5@hotmail.com X Joe van Hamme Consultant joe@rowjoe.ca X Brian Kidwell EECOL Electric kidwellb@eecol.com X Keith Mitchell Flatiron Construction KMitchell@flatironcorp.com X Ian Turnbull FortisBC Ian.Turnbull@fortisbc.com X Michelle Petrusevich FortisBC Michelle.Petrusevich@fortisbc.com X Joseph Salazar Geoscan joe.s@geoscan.ca X Shane Mills Graham Construction shanem@graham.ca X Sabine Just icba Sabine@icba.ca 1 Page
Name Company Email X Steve Mark Integrated Cadastral smark@icisociety.ca Information Society X Amanda Ribeiro Kinder Morgan Canada Amanda_Ribeiro@kindermorgan.com X Andrew Mark Kinder Morgan Canada andrew_mark@kindermorgan.com X Robert Hadden Kinder Morgan Canada Robert_Hadden@kindermorgan.com X Ron Enns Kwanten Polytechnic University ronald.enns@kpu.ca X John Laxa Linestar john@linestar.ca X Brian Martin National Energy Board Brian.Martin@neb-one.gc.ca X JP Doiron Pedre Contractors Ltd. jpdoiron@pedrecontractors.com X Matt Budau Peter Kiewit Infrastructure Co. Matt.Budau@kiewit.com X Jesse Powers Quadra Utility Locating jesse@quadralocating.com X Thomas Godley Shaw Thomas.Godley@sjrb.ca X Christine Balash Spectra Energy (vegetarian) CFBalash@spectraenergy.com X Bob Mizon Telecon Design bob.mizon@telecon.ca X John Bevacqua TELUS Communications Inc john.bevacqua@telus.com X Dave Warkentin Terraprobe Geoscience Corp. dwarkentin@terraprobe.com X Patricia Poulton TransCanada patricia_poulton@transcanada.com X Charles Moolin Western Leakage charlesmoolin@westernlocates.com X Rob Andrews Western Leakage robandrews@westernlocates.com X Steve Philip Western Leakage stevephilip@westernlocates.com X MJ Whitemarsh Whitemarsh Enterprises mj@whitemarsh.ca X Don Schouten WorkSafeBC Don.Schouten@worksafebc.com PRESENTATIONS STARTED AT 10:00 AM WESTERN LEAKAGE SERVICES, CHARLES MOOLIN & STEVE PHILIP ~ Ø Presentation attached re aerial photography use in locating. This is new and exciting technology available. FORTIS BC, MICHELLE PETRUSEVICH & IAN TURNBULL ~ ARE WE SPEAKING THE RIGHT LANGUAGE Ø Presentation regarding removing barriers for excavation safety is attached. Ø Fortis BC has done a lot of research to determine why landowners and excavators continue to hit Fortis underground infrastructure and has made a number of changes to their messaging, advertising and One Call ticket information in an attempt to reduce hits. Ø Plans going forward include increased data mining from real time systems on the work trucks, additional messaging in different languages, 2 Page
INTEGRATED CADASTRAL INFORMATION SOCIETY STEVE MARK Ø The Integrated Cadastral Information Society (ICI Society) is a leader in the sharing of geospatial information; driving collaboration, integration, adoption and use of spatial data for the social and economic benefit of British Columbia. Ø Presentation is attached regarding the information available to members of ICI Society. The web mapping services include underground municipal, Kinder Morgan, Fortis BC, Telus, Shaw and other infrastructure. Ø ICI Society aggregates and shares the data with it s members. 1. MEETING CALLED TO ORDER AT 12:40 PM BY STEPHEN RICKETTS 2. ROLL CALL / ESTABLISH QUORUM Quorum was established with 28 members represented. Ø EECOL, BC Hydro, Western Leakage, BC Road Builders & Heavy Construction Association, TELUS, Terraprobe, Quadra Utility Locating, Kwantlan Polytechnic University, Geoscan, BC Land Surveyors, Bell Canada, National Energy Board, Peter Kiewit Infrastructure, City of Nanaimo, Spectra Energy, WorkSafeBC, Flatiron Construction, BC One Call, ICBA, Linestar, Fortis BC, Fortis BC Ltd., BC Safety Authority, TransCanada Pipelines, Kinder Morgan, Debbie Clyne, Bob Mizon, BC Construction Association. Dave Baspaly outlined the process for elections. 3. APPROVAL OF MINUTES FOR AGM OF 2015 Motion: 4. BUSINESS ARISING FROM THE MINUTES There was no business arising from the minutes that are not already noted in the Agenda. 5. PRESIDENT S REPORT Steve Ricketts welcomed everyone. 6. EXECUTIVE DIRECTOR S REPORT Dave Baspaly provided an update on the past years activities. The presentation is attached. 7. TREASURER S REPORT Bob Mizon presented the 2015 financial statements. Questions from the floor None Motion: To approve the 2015 financial statements as presented. 3 Page
8. WAIVE THE APPOINTMENT OF AUDITORS FOR FISCAL 2016 Questions from the floor None Motion: To waive the appointment of auditors for fiscal 2016. 9. ELECTION OF DIRECTORS STAKEHOLDER GROUPS FOR ELECTION ~ Stakeholder Group Current Representative Engineering and Land Surveying Excavator One Call Centre Regulators Telecommunications Locators Insurance Members at Large 2 (3 positions) Members at Large 3 (3 positions) Emergency Services Association of BC Land Surveyors (Scott Netherton) BC Construction Association (Abigail Fulton) Flatiron Construction (Keith Mitchell) BC One Call (Darlene Dyson) WorkSafeBC (Don Schouten) National Energy Board (Brian Martin / Shannon Neufeld) BC Oil & Gas Commission (Lance Ollenberger) BC Safety Authority (Quinn Newcomb) Bell (Mitch Williams) Telus (Jordan West) Geoscan (Joseph Salazar) Western Leakage (Rob Andrews) Quadra Locating (Jesse Powers) Independent Contractors and Businesses Association (Sabine Just) Kiewit Infrastructure Co. (Adam Phipps) Debbie Clyne - Independent Kwantlen Polytechnic University (Ron Enns) STAKEHOLDER GROUPS WITH ONE YEAR REMAINING ~ Stakeholder Group Representative Equipment Manufacturing and Suppliers Gas / Oil Distribution Home Builders Municipal and Public Works Railway Transmission Pipelines EECOL (Brian Kidwell) FortisBC (Michelle Petrusevich / Ian Turnbull) Canadian Home Builders Association of British Columbia (Neil Moody) City of Nanaimo (Stephen Ricketts) BC Safety Authority (Quinn Newcomb) TransCanada (Patricia Poulton) 4 Page
Stakeholder Group Representative Members at Large 1(3 position) Road Builders Kinder Morgan Canada (Rob Hadden) Spectra Energy (Christine Balash) Bob Mizon - Independent BC Road Builders and Heavy Construction Association (Jack Davidson) BC Hydro (Raj Sharma) Electrical Transmission / Distribution Safety Organizations BC Construction Safety Association (Mike McKenna / Urvi Ramsoondar) VACANT Stakeholder Group For Election Term Home Builders Vacant n/a Railway Vacant n/a Landscaping /Fencing Vacant n/a Motion: To accept the slate of nominees for two year terms from 2016 to April 2018. 10. OTHER BUSINESS None. 11. DATE FOR NEXT YEAR S AGM The date for the next AGM will be determined. AGM Adjourned at 1:55 pm. 5 Page