MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CALABASAS, CALIFORNIA, HELD WEDNESDAY, MAY 5, 2004 Mayor Harrison called the meeting to order at 7:38 p.m. in the City Council Chambers of City Hall, 26135 Mureau Road, Calabasas, California. ROLL CALL- Present: Mayor Harrison, Mayor pro Tem Groveman, Councilmembers Bozajian, Devine (arrived at 8:52 p.m.), Washburn. Absent: None. Staff: Coroalles, Fernandez, Jomsky, Levin, Lysik, Mink, Parker, Parker- Bozylinski, Steller, Tamuri. The Pledge of Allegiance was led by Maureen Tamuri. APPROVAL OF AGENDA Councilmember Washburn moved, seconded by Mayor Harrison, to approve the agenda, amended by moving Item No. 7 to the closed session agenda. MOTION CARRIED 4/0. ANNOUNCEMENTS/INTRODUCTIONS Dr. Vernon Padgett, Las Virgenes Municipal Water District, presented the Water District s annual book donation to the Calabasas Library. Councilmember Washburn congratulated Bob Smith BMW on the grand opening of the new BMW facility in the City. He also invited everyone to attend a presentation by Rosi Dagit, Resource Conservation District of the Santa Monica Mountains, at the Topanga Elementary School on June 11, 2004. Councilmember Bozajian thanked Laureen Morick and the Calabasas Arts Council for organizing this year s Arts Festival. ORAL COMMUNICATIONS - PUBLIC COMMENT Arlene Bernholtz, Calabasas Historical Society President, invited everyone to attend the Historical Society s 25th Anniversary Barbeque at the Leonis Adobe on Sunday, June 6, 2004. Keith Zajic, 22108 Palais Place, urged the City Council to approve Item No. 11, a project that would provide sidewalk and landscaping improvements to the Mulwood area on Mulholland Highway. CONSENT ITEMS 1. Approval of the minutes for the March 10, 2004 City Council meeting. 2. Approval of the minutes for the March 17, 2004 City Council meeting.
3. Adoption of Resolution No. 2004-874, amending Resolution No. 2003-811, by adjusting the salary range and changing the title of the position of Planning Manager to City Planner. 4. Recommendation from the Communications and Technology Commission to approve a Professional Services Agreement with Granicus Inc. for web archiving services in the amount of $33,886. 5. Recommendation to accept completion of the Tennis Court Lighting Fixture Installation Project at the Calabasas Tennis and Swim Center, Specification No. 03-04-05, by Innovative Electric; and direct the City Clerk to file the notice of completion. 6. Recommendation to award a Professional Services Agreement to Moss, Levy & Hartzheim for City Auditor services, Fiscal Years 2003-04, 2004-05, and 2005-06. 7. Recommendation to approve a ground lease with Calabasas Motorcars, Inc. for a portion (20,036 square feet) of City owned property (Directors Deed 65-01-01) located north of, and abutting, the existing Calabasas Motorcars facility at 24181 Calabasas Road, in the amount of $5,000 per month. 8. Adoption of Resolution No. 2004-875, supporting California s law to reduce greenhouse gas pollution. 9. Recommendation to award a contract to James Medlen for Malibu Creek Watershed Monitoring Coordinating Services, in the amount not to exceed $124,800. 10. Recommendation to award a construction contract to Security Paving Company, in the amount of $598,545 for the Annual Rubberized Overlay Spring 2004, Project Specification No. 02-03- 06; and to authorize the Mayor to execute a contract with Willdan for the inspection of this project. 11. Recommendation to appropriate $125,000 from Fund 16 into Account No. 40-319-6502-54 for sidewalk and landscaping improvements on Mulholland Highway, in the vicinity of A.C. Stelle Middle School; and to authorize a payment to the Las Virgenes Unified School District for the sidewalk construction in the amount of $66,287. 12. Recommendation from the Traffic and Transportation Commission to authorize the acquisition of two 30-passenger buses through State Contract 1-03-23-16 using 83% FTA Grant funds and 17% Proposition C funds; and to appropriate $300,000 from Capital Improvement Account No. 40-339-6502-57 for the acquisition. 13. Recommendation from the Traffic and Transportation Commission to authorize the acquisition of a hybrid Honda Civic City vehicle through State Contract 1-04-23-10 using AQMD AB2766 subvention funds; and to appropriate $23,000 from the AQMD Account No. 12-331-6500-00 for the purchase. -2-05/05/2004
Councilmember Washburn moved, seconded by Councilmember Bozajian, to approve all of the Consent Items with the exception of Item No. 7, which was moved to the closed session agenda. MOTION CARRIED 4/0. PUBLIC HEARING 14. Adoption of Resolution No. 2004-876, ordering the vacation of Balcony Drive, Craft Court, Drums Court, Camay Court, and portions of Freedom Drive and Parched Drive southeast of Mulholland Highway in the City of Calabasas; and adoption of Resolution No. 2004-871, approving Conditional Use Permit No. 03-11, denying Variance No. 03-06, and adopting a Mitigated Negative Declaration for the construction of walls and gates within the Mulholland Scenic Corridor. Mayor Harrison opened the public hearing. Maureen Tamuri, Community Development Director, and Adrian Fernandez, Planning Assistant, presented the staff report. Jaime Dougherty, 22242 Drums Court, Bob Hyber, 22235 Drums Court, and Jim Malkin, 22251 Parch Drive, spoke in support and requested that the conditions requiring the Braewood Homeowners Association to amend portions of their Conditions, Covenants and Agreements be removed. Kim Egerstrom, 22535 Faubion Place, spoke in opposition and cited issues relating to the use of Freedom Park by residents who do not live in the Braewood community. Following discussion, Councilmember Bozajian moved, seconded by Councilmember Washburn, to approve Resolution No. 2004-876, amended as follows: S Page No. 3, Section No. 4, Conditions of Approval, eliminate Item No. 3. S Page No. 3, Section No. 4, Conditions of Approval, Item No. 4b, change The Applicant shall record an easement prior to recordation of the street vacation in a form reasonably acceptable to the City Attorney to The Applicant shall record an easement concurrent with the recordation of the street vacation in a form reasonably acceptable to the City Attorney. S Page No. 4, Section No. 4, Conditions of Approval, eliminate Item No. 5. AYES: Mayor Harrison, Mayor pro Tem Groveman, Councilmembers Bozajian, Washburn. NOES: None. ABSENT: Councilmember Devine. Mayor pro Tem Groveman moved to approve Resolution No. 2004-871, amended as follows: S Page No. 9, Section No. 4, Conditions of Approval, eliminate Item No. 6. S Page No. 9, Section No. 4, Conditions of Approval, Item No. 6b, change The -3-05/05/2004
Applicant shall record an easement prior to recordation of the street vacation in a form reasonably acceptable to the City Attorney to The Applicant shall record an easement concurrent with the recordation of the street vacation in a form reasonably acceptable to the City Attorney. S Page No. 9, Section No. 4, Conditions of Approval, eliminate Item No. 7. S Authorize an expenditure of $45,400 to fund two-thirds of the cost to cape seal Balcony Drive, Craft Court, Drums Court, Camay Court, and portions of Freedom Drive and Parched Drive southeast of Mulholland Highway. MOTION DIED DUE TO LACK OF SECOND AMENDED MOTION Councilmember Bozajian moved, seconded by Councilmember Groveman, to approve Resolution No. 2004-871, amended as follows: S Page No. 9, Section No. 4, Conditions of Approval, eliminate Item No. 6. S Page No. 9, Section No. 4, Conditions of Approval, Item No. 6b, change The Applicant shall record an easement prior to recordation of the street vacation in a form reasonably acceptable to the City Attorney to The Applicant shall record an easement concurrent with the recordation of the street vacation in a form reasonably acceptable to the City Attorney. S Page No. 9, Section No. 4, Conditions of Approval, eliminate Item No. 7. S Authorize an expenditure in the amount of $16,000 to fund two-thirds of the cost to slurry seal Balcony Drive, Craft Court, Drums Court, Camay Court, and portions of Freedom Drive and Parched Drive southeast of Mulholland Highway, with an understanding that the increased amount of $45,400 to cape seal the vacated streets may be considered by the City Council at a future meeting upon request of the Braewood Homeowners Association. AYES: Mayor Harrison, Mayor pro Tem Groveman, Councilmembers Bozajian, Washburn. NOES: None. ABSENT: Councilmember Devine. Councilmember Devine arrived at 8:52 p.m. NEW BUSINESS 15. Authorization to send out a Request for Proposals for public relation services. Deborah Steller, Media Operations Director, presented the staff report. Following discussion, the City Council directed staff to analyze the costs and benefits between a full-time public relation services position and contracting with a public relations firm for providing those same services; and provide a recommendation at the upcoming budget meeting. -4-05/05/2004
INFORMATIONAL REPORTS 16. Report regarding the Landscape Maintenance Districts reformation. City Manager Coroalles presented the staff report. The City Council directed staff to investigate possible consequences that could arise should an individual homeowner association be removed from the Landscape Maintenance Districts. 17. May 2004 Check Register. No action taken. TASK FORCE REPORTS Councilmember Devine and Community Development Director Tamuri reported on the recommendation from the Open Space Task Force to utilize funds for various wildlife and open space preservation projects. FUTURE AGENDA ITEMS The City Council requested the following: S S Refer details of the contract with the Los Angeles County Sheriff s Department to the Public Safety Commission for consideration of services and staffing levels. Agendize a presentation by Larry Dinovitz for a proposed condominium development project. CLOSED SESSION The City Council recessed and convened into closed session at 9:38 p.m. to confer with legal counsel regarding: 1) Real property negotiations, pursuant to Government Code, Section 54956.8 Negotiating parties: City of Calabasas and New Millennium Homes (NMH). Instruction: Discussion regarding property within NMH development. Identity of property: Tract No. 35596-09, Lot No. 11. 2) Real property negotiations, pursuant to Government Code, Section 54956.8 Negotiating parties: City of Calabasas and Calabasas Motorcars, Inc. Instruction: Discussion regarding lease of City owned property. Identity of property: Directors Deed 65-01-01 located north of, and abutting, the existing Calabasas Motorcars facility at 24181 Calabasas Road. -5-05/05/2004
The City Council reconvened at 10:02 p.m. with no reportable action. ADJOURNMENT The City Council adjourned at 10:03 p.m. in memory of Thuy Mai and to Wednesday, May 26, 2004, at 7:00 p.m. Mark Jomsky, Deputy City Clerk -6-05/05/2004