CLINTON COUNTY BOARD OF COMMISSIONERS Chairperson Robert Showers Vice-Chairperson Kam J. Washburn Members David W. Pohl Bruce DeLong Kenneth B. Mitchell Dwight Washington Adam C. Stacey COURTHOUSE 100 E. STATE STREET ST. JOHNS, MICHIGAN 48879-1571 989-224-5120 Administrator Ryan L. Wood Clerk of the Board Diane Zuker DATE The Clinton County Board of Commissioners met on Tuesday, August 28, 2018 at 9:00 a.m. in the Clinton County Board of Commissioners Room, Courthouse, St. Johns, Michigan with Chairperson Robert Showers presiding. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE ROLL CALL COUNTY PERSONNEL VISITORS AGENDA Chairperson Showers called for a moment of silence. The pledge of allegiance was given to the flag of the United States of America. Roll was called and a quorum reported. Present were Commissioners Kam Washburn, David Pohl, Bruce DeLong, Kenneth B. Mitchell, Robert Showers, Dwight Washington and Adam Stacey. Doug Riley, Ryan Wood and Craig Longnecker. Rick Jones, LeAnna Vickery and Johanna Balzer. The agenda was presented for review and approval. BOARD ACTION: Commissioner Pohl moved, supported by Commissioner Mitchell to approve the agenda as printed. Motion carried. APPROVAL OF MINUTES The July 31, 2018 minutes were presented for review and approval. BOARD ACTION: Commissioner DeLong moved, supported by Commissioner Washburn to approve the minutes as printed. Motion carried. COMMUNICATIONS The following communications were received: 1. Bay County Resolution HB 6049 and SB 1025 regarding restructuring of tax assessing 2. Mecosta County Resolution HB 6049 and SB 1025 regarding restructuring of tax assessing 3. Menominee County Resolution HB 6049 and SB 1025 regarding restructuring of tax assessing 4. Kalkaska County Resolution opposing Senate Bill 1031 to amend the General 5. Sanilac County Resolution opposing Senate Bill 1031 to amend the General 6. Van Buren County Resolution opposing Senate Bill 1031 to amend the General 7. Tuscola County Resolution opposing Senate Bill 1031 to amend the General DeLong to acknowledge receipt of the communications. Motion carried. 1
ADMINISTRATOR S REPORT PRESENTATION OF RESOLUTION 2018-16 THANKING SENATOR RICK JONES FOR HIS SERVICE TO CLINTON COUNTY PUBLIC COMMENTS BUILDING STRONGER COMMUNITIES COUNCIL UPDATE ZONING OR 144-18 (PC-18-18 MA) CHANGE OF ZONE/MAP AMENDMENT JOHN EZINGA A2 GENERAL AGRICULTURE DISTRICT TO RR, RURAL RESIDENTIAL ZONING DISTRICT Ryan Wood, County Administrator advised the members that he met with Ingham County to discuss the P25 project regarding the transition to the state communication system for public safety. It is likely that Ingham County will follow the same path as Clinton County in this process, which will allow us to share in some of the consulting services, bidding process, cutover monitoring, etc. It will also be necessary for us to discuss the need for a backup center and the possibility utilizing Ingham County s facility for backup. This is an opportunity for collaboration between Ingham and Clinton County. Chairperson Showers presented a Resolution thanking Senator Rick Jones for his service to Clinton County. Senator Jones expressed his appreciation for the opportunity to serve Clinton County over the last 8 years. Although the budget appropriation from the legislature impacting the Coleman Road extension was a challenge, he is looking forward to seeing its develop in the near future. He thanked the Board members for their service to Clinton County. (INSERT RESOLUTION) Chairperson Showers called for public comments. There were no public comments. Ken Mitchell introduced LeeAnna Vickery, Coordinator for Clinton County Building Stronger Communities Council (BSCC). Ms. Vickery outlined the vision, mission, goals and member commitment of the BSCC. She provided the members with an update on the Building Stronger Communities Council Kids Count Report. The kids count is done every year, however the count does not include home schools, private schools or preschools. Clinton County is ranked second in the state for overall child well-being. Her report included data and trends in child well-being. She also spoke regarding children in poverty; family support programs; family and community; access to healthcare; substance abuse in homes; and resources available. BSCC makes every effort to find a resolution to issues that come before them. Doug Riley, Community Development Director presented the following zoning matters: OR 144-18 (PC-18-18 MA) Petition for Change of Zone/Map Amendment submitted by John Ezinga to rezone 11.85-acres located at 6181 E. Price Road (Parcel ID#19-140-004-300-050-00) located in Section 4 of Victor Township, from A-2, General Agriculture District to RR, Rural Residential Zoning District. Washburn to concur with the recommendation of the Planning Commission to approve the Change of Zone/Map Amendment submitted by John Ezinga. Chairperson Showers called for comments and/or questions. There were none. Voting on the motion by roll call vote, those voting aye were Stacey, Pohl, Washburn, DeLong, Mitchell, Washington and Showers. Seven ayes, zero nays. Motion carried 2
PC-19-18 SLU/SP SPECIAL LAND USE PAUL PHILLIPS AND LISA M. FARLEY SINGLE-FAMILY RESIDENTIAL HOME VICTOR TOWNSHIP APPROVED PC-19-18 SLU Application for Special Land Use Approval submitted by Paul Phillips and Lisa M. Farley to approve to place a single-family residential home on a 50.03-acre vacant parcel, located at 8995 S. Shepardsville Road (between East Alward Road and East Round Lake Road), which is zoned MR Mineral Resource Extraction District located in Section 22 of Victor Township. Pohl to concur with the recommendation of the Planning Commission to approve the Special Land Use submitted by Paul Phillips and Lisa M. Farley. Chairperson Showers called for comments and/or questions. There were none. Voting on the motion by roll call vote, those voting aye were Mitchell, Pohl, Washburn, DeLong, Stacey, Washington and Showers. Seven ayes, zero nays. Motion carried APPROVAL OF COMMISSIONERS EXPENSE ACCOUNTS COMMITTEE REPORTS WAYS AND MEANS COMMITTEE Commissioners expense accounts were presented for review and approval. Pohl to approve the expense accounts, subject to review by the Chair and Clerk. Motion carried. The following are reports of Committee meetings: Commissioner Stacey, Chairperson of the Ways and Means Committee reported on a meeting held August 23, 2018. ATTENDANCE AT Members Present Adam Stacey, W&M Committee Chairperson Bruce DeLong Kam Washburn Ken Mitchell David Pohl Dwight Washington Robert Showers, Ex-Officio Member Others Present None Staff Present Ryan Wood Craig Longnecker Doug Riley Diane Zuker Debra Hebeler APPROVAL OF AGENDA 1. Ways and Means Committee Chairperson Stacey called the meeting to order at 2:04 p.m. COMMITTEE ACTION: Commissioner Washburn moved, supported by Commissioner Mitchell, to approve the agenda as amended. Motion carried. Additions to agenda: o Administrator update regarding fiduciary responsibility 2A o City of St. Johns facilities update 8A PUBLIC COMMENTS 2. Ways and Means Committee Chairperson Stacey requested limited public comments. There were none. COUNTY FIDUCIARY RESPONSIBILITY 457 PLAN 2A. Administrator Wood provided an update on MAC session he attended regarding fiduciary responsibility with deferred compensation (457) plans. Fiduciary risks could be minimized by moving to MERS 457 plan. No action taken. 3
CLERK ELECTION UPDATE RESOLUTION 2018-16 THANKING SENATOR RICK JONES FOR HIS SERVICE TO CLINTON COUNTY RESOLUTION 2018-17 AUTHORIZING SEPARATE FUND FOR MICHIGAN INDIGENT DEFENSE COMMISSION GRANT RELATED COSTS 3. Ways and Means Committee Chairperson Stacey introduced Diane Zuker, Clinton County Clerk/Register of Deeds (ROD), to provide an update regarding the August 7, 2018 Primary Election. Clerk/ROD Zuker provided an update regarding the new voting equipment (Hart Verity Scan and Verity Touch Writer) that was used for the first time county-wide at the August 7, 2018 Primary Election: Voter turnout was 31.88%, which is 13% higher than the August 2014 Gubernatorial Primary; It was noted that while the ballot supply order was based on 35% of the current registered voters for this election, a few precincts ran short on their ballot supply; fortunately however, with the new voting system we were able to produce additional ballots in-house to allow the precincts to continue running without any interruption in the voting process; Most noteworthy was the use of modems for the first time in Clinton County; the transmission via modem was 95% successful; Transmission of results via modem allowed the County to post unofficial results on the web much sooner than in former years; It was noted that the Clerk s Office staff goes above and beyond to pull an election together including taking calls at all hours of the day and night to troubleshoot issues with the local clerks, working late on short notice to assist local clerks in preparation for the election and working on minimal rest to get the job done; Minor issues occurred with City of East Lansing and Victor Township results reporting. 4. Ways and Means Committee Chairperson Stacey introduced discussion regarding a Resolution that is to be presented to Senator Rick Jones at the August 28 th Board of Commissioners Meeting. COMMITTEE RECOMMENDATION: Commissioner Delong moved, supported by Commissioner Pohl, to recommend authorizing a Resolution thanking Senator Rick Jones for his service to Clinton County. Motion carried. (See page 2 for Resolution) 5. Ways and Means Committee Chairperson Stacey introduced Administrator Wood to discuss a Resolution pertaining to the Michigan Indigent Defense Commission (MIDC) funding. Staff from the MIDC has been working with the County toward transition and implementation of compliance plans; funding for the program is expected sometime after October 1, 2018; The MIDC continues to work on implementation details including grant distribution, compliance monitoring and data collection; In the meantime, the MIDC has asked that some components be put in place: First, all MIDC funding will be handled electronically and the necessary link has been established with the department of Licensing and Regulatory Affairs; Secondly, a separate fund is required for the accounting of indigent defense funds; the draft resolution is consistent with a template resolution provided by the MIDC for this purpose. COMMITTEE RECOMMENDATION: Commissioner Delong moved, supported by Commissioner Mitchell, to recommend adopting the Resolution to create a new fund within the local chart of accounts for purposes of accepting grant funds from the MIDC and charging all MIDC plan related costs to said fund. Motion carried. Mitchell to concur with the Committee recommendation. Motion carried. 4
CAPITAL IMPROVEMENT REQUEST FOR PARKING LOTS 6. Ways and Means Committee Chairperson Stacey introduced a capital improvement request for parking lot maintenance. The 2018 Capital Improvement Plan includes $20,000 for general parking lot maintenance; A portion of the Greenhaven driveway is in need of repair and the remaining funds will be used for asphalt crack filling in the Motz Park parking lot, Townsend Campus driveway and parking areas, and Fairgrounds driveway and parking areas. COMMITTEE ACTION: Commissioner Delong moved, supported by Commissioner Mitchell, to approve up to $20,000 to repair the Greenhaven driveway and fill cracks in the Motz Park, Townsend Campus and Fairgrounds parking lots, as outlined and approved in the capital improvements section of the 2018 budget. Motion carried. POST-RETIREMENT HEALTH CARE PLAN TRUST QUARTERLY UPDATE 7. Ways and Means Committee Chairperson Stacey introduced Trust Chairperson Washburn to present the quarterly update for the Post- Retirement Health Care Plan Trust. Trust Chairperson Washburn provided a brief overview and answered questions regarding the quarterly trust fund report. COMMITTEE RECOMMENDATION: Commissioner Delong moved, supported by Commissioner Pohl, to recommend accepting the Post-Retirement Health Care Plan Trust Quarterly Report and placing it on file. Motion carried. Mitchell to concur with the Committee recommendation. Motion carried. PLANNING UPDATE 8. Ways and Means Committee Chairperson Stacey introduced Doug Riley, Community Development Director, to provide a planning update. OR 144-18 (PC-18-18 MA) Petition for Change of Zone/Map Amendment; Planning Commission recommend approval; PC-19-18 SLU Application for Special Land Use Approval; Planning Commission recommends approval; Mr. Riley provided a brief update on the cheese factory project, now known as the Spartan Project ; At the City of St. Johns Planning Commission on Monday, August 27, 2018 the site plan for the project will be reviewed; Permitting for the project is beginning; Alternate sand and gravel haul routes were discussed. CITY OF ST. JOHNS BUILDING LEASE SEPTEMBER MEETING CALENDAR 8A. Ways and Means Committee Chairperson Stacey introduced Administrator Wood regarding the City of St. Johns building lease. Administrator Wood has been approached by City of St. Johns regarding their request to release some space they now occupy in the courthouse, back to the County. The area that they are requesting to release is the approximate space the Administration office now occupies. Within the land lease, there are benchmarks to be met for purchase to take space back. Legal counsel will need to review the current agreement. 9. Ways and Means Committee Chairperson Stacey introduced discussion regarding the September 2018 Open Meetings and Events Calendar. COMMITTEE RECOMMENDATION: Commissioner Mitchell moved, supported by Commissioner Pohl, to recommend the approval of the September 2018 Open Meetings and Events Calendar. Motion carried. 5
Mitchell to concur with the Committee recommendation. Motion carried. ACCOUNTS PAYABLE INVOICES PAID 10. Ways and Means Committee Chairperson Stacey introduced discussion regarding the Accounts Payable Invoices Paid. COMMITTEE ACTION: Commissioner Delong moved, supported by Commissioner Washington, to approve the invoices paid from July 7 through August 3, 2018 in the amount of $1,200,912.27. Motion carried. COMMISSIONERS COMMENTS ADMINISTRATOR COMMENTS ADJOURNMENT OF HUMAN RESOURCES COMMITTEE 11. Ways and Means Committee Chairperson Stacey requested Commissioners comments. Commissioner Showers provided an update regarding: Next residential attraction project meeting 09/18/18; Workers Compensation fund reimbursement; Capital Area Council of Governments (CAPCOG). Commissioner Washburn provided an update on behalf of Community Mental Health while also mentioning there will be a ribbon cutting ceremony on September 11, 2018 at 4:30 p.m. for the new addition at Jolly Road. Commissioner Pohl gave an update regarding sessions he attended at the MAC conference. Commissioner Washington provided an update of behalf of the Mid- Michigan District Health Department. Commissioner Mitchell provided information regarding a tour of MSP emergency operations center to take place next week. Commissioner Delong: Provided a Clinton Area Transit update; Provided additional comments regarding the Spartan and Cyclone Projects (cheese factory). 12. Ways and Means Committee Chairperson Stacey requested comments from Ryan Wood, County Administrator. Administrator Wood provided an Administrator s Report to the Members. 13. Ways and Means Committee Chairperson Stacey adjourned the meeting at 3:40 p.m. Commissioner DeLong, Chairperson of the Human Resources Committee reported on a meeting held August 23, 2018. ATTENDANCE AT Members Present Bruce DeLong, HR Committee Chairperson Adam Stacey Kam Washburn Ken Mitchell David Pohl Dwight Washington Robert Showers, Ex-Officio Member Staff Present Ryan Wood Craig Longnecker Debra Hebeler APPROVAL OF AGENDA 1. Human Resources Committee Chairperson DeLong called the meeting to order at 3:45 p.m. COMMITTEE ACTION: Commissioner Washburn moved, supported by Commissioner Mitchell, to approve the agenda. Motion carried. PUBLIC COMMENTS 2. Human Resources Committee Chairperson DeLong requested limited public comments. There were none. 6
COMMUNITY DEVELOPMENT DIRECTOR S EMPLOYMENT AGREEMENT 3. Human Resources Committee Chairperson DeLong introduced Administrator Wood to discuss the Community Development Director s employment agreement. The employment agreement with Community Development Director Riley is set to expire at the end of 2018 and Director Riley has requested that the County consider extending his agreement; Director Riley has requested a three (3) year extension with an increase of the annual rate to $83,200 effective September 1, 2018; it is proposed that this rate remain in effect through 2019 and the annual rate for 2020 and 2021 be established via the method used for nonunion management staff; It was noted that Director Riley started with the County in June of 2016 with over twenty-five years of experience in the planning and zoning field; since then the County has experienced a steady increase in development activity and the community development operations have consistently improved; Given his experience and demonstrated ability, Administrator Wood suggested that the County grant this request. COMMITTEE RECOMMENDATION: Commissioner Washburn moved, supported by Commissioner Mitchell, to recommend authorizing the execution of an employment agreement with Community Development Director Riley effective September 1, 2018 with compensation at the annual rate of $84,000 through 2019, with subsequent annual increases established via the method used for non-union management staff. Discussion followed. Motion carried. BOARD ACTION: Commissioner DeLong moved, supported by Commissioner Washington to concur with the Committee recommendation. Motion carried. APPOINTMENTS TO COMMITTEES AND COMMISSIONS APPPOINTMENT TO SOLID WASTE COUNCIL 4. Human Resources Committee Chairperson DeLong introduced discussion regarding appointments to various Committees and Commissions. COMMITTEE RECOMMENDATION: Commissioner Pohl moved, supported by Commissioner Mitchell, to recommend reappointing Mark Simon to the Solid Waste Council as the Planning Commission Representative for a three (3) year term expiring September 8, 2021. Motion carried. BOARD ACTION: Commissioner DeLong moved, supported by Commissioner Washington to concur with the Committee recommendation. Chairperson Showers called for further nominations. None were offered. Motion carried. COMMISSIONERS COMMENTS ADJOURNMENT OF 5. Human Resources Committee Chairperson DeLong requested Commissioners comments. Commissioner Delong discussed Road Commissioner appointments. 6. Human Resources Committee Chairperson DeLong adjourned the meeting at 4:00 p.m. END OF COMMITTEE REPORTS ADJOURNMENT With no further business to come before the Board, Chairperson Showers declared the meeting adjourned at 9:58 a.m. Diane Zuker, Clerk of the Board NOTE: These minutes are subject to approval on September 25, 2018. 7