CHECK LIST DULY FILLED IN TO BE ATTACHED WITH THE TENDER 1 Whether Earnest Money is enclosed. Yes/No 2 Whether Technical specifications of material/equipment attached? 3 Whether tender document duly signed by authorized signatory Attached? 4 Whether affidavit duly attested by Notary/Executive Magistrate regarding non-black listing of firm attached? 5 Whether a list of institutions/organizations where your firm has worked on temporary structure recently, is attached. 6 Whether you are an authorized agent/dealer/distributor of the firm/company/manufacturer and whether authority letter as issued by them in your favour attached? 7 Either Owner or Representative of the firm, who will present at the time of opening of tender. The authorization letter is required, for Owner of the firm or Representative of the firm. Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Signature of authorized signatory With seal of the firm
DOCUMENTS TO BE ATTACHED WITH THE TENDER 1 Tender document duly signed with the covering letter. 2 Photocopy of Earnest Money attached. 3 A list of institutions/organizations where your firm has worked for. 4 Technical specifications of the material used for temporary structure. 5 Affidavit duly attested by Notary/Executive Magistrate regarding non-black listing of firm. 6 Self attested copy of PAN, TIN and Service Tax. Signature of authorized signatory With seal of the firm
CHECK LIST DULY FILLED IN TO BE ATTACHED WITH THE TENDER 1 Whether Earnest Money is enclosed. Draft to be attached. 2 Total cost of temporary structure. Rs. Signature of authorized signatory With seal of the firm
IMPORANTS NOTE AND DATE 1. All the instructions contained in the Tender Form are important and required to be complied with. 2. Please ensure that Bid Guarantee submitted in envelops and should be put in an outer envelope, super scribing, name of the items, due date and time. Date and Time for sale of tender from 14.9.2015 at 9:00 AM onwards To 18.9.2015 till 5:00 PM Last Date and Time for Receiving of Tender Date & Time of Opening of Tender by Committee 21.9.2015 at 10.00 AM 21.9.2015 at 11.00 AM Place of Opening of Tender Committee Room Chandigarh College of Architecture, Chandigarh
CHANDIGARH COLLEGE OF ARCHITECTURE, SECTOR 12, CHANDIGARH TENDER DOCUMENT 1. All the instructions contained in the Tender Form are important and required to be complied with. 2. Please ensure that Bid Guarantee submitted in envelops and should be put in an outer envelope, super scribing, name of the items, due date and time. Date and Time for sale of tender from 14.9.2015 at 9:00 AM onwards To 18.9.2015 till 5:00 PM Last Date and Time for Receiving of Tender Date & Time of Opening of Tender by Committee 21.9.2015 at 10.00 AM 21.9.2015 at 11.00 AM Place of Opening of Tender Committee Room Chandigarh College of Architecture, Chandigarh
ANNEXURE - II From To Offer No. Dated : Subject: The Principal, Chandigarh College of Architecture, Chandigarh Submission of Tender for temporary construction work of execution of Raj Bhawan Mockup.. Dear Sir, With reference to your above-mentioned notice inviting tenders, I/We hereby offer to erect the temporary construction work of execution of Raj Bhawan Mockup and submit the tender document to the Principal, Chandigarh College of Architecture, Chandigarh. I/We shall supply the temporary construction truly and faithfully as set forth in the terms and conditions of the tender document. I/We shall be responsible for all complaints as regards to the quality of product and in case of any dispute; the decision of the Principal, Chandigarh College of Architecture, Chandigarh shall be final and binding on me/us. A Demand Draft No. Dated drawn on intended for the prescribed amount of Rs. (Rupees Only) in favour of Principal, Chandigarh College of Architecture, Chandigarh, payable at Chandigarh is enclosed as earnest money as desired. I/WE shall have no claim to the refund of earnest money prescribed against this tender in the event of my/our non-compliance of the contract, provided such contract is implemented within the period of validity of my/our tender. I/We further understand that my/our earnest money shall stand forfeited in case of unsatisfactory construction of the work, or if I/We withdraw my/our tender at any stage during the period of validity. My/Our tender along with terms and conditions with relevant columns and annexure duly filled in under my/our attestation and with each page of the tender paper including the enclosed terms and conditions signed by me/us (in the capacity of sole owner/general or special attorney attached) is submitted for your favorable consideration. I/We have read the terms and conditions carefully and have signed the same in token of our absolute and unqualified acceptance. My/Our tender constitutes a firm offer under the Indian Contract Act, 1872 and is open to an acceptance in whole/my/our offer, if accepted on the attached terms and conditions will constitute a legal binding of Contract Act 1872. Thanking you, Yours faithfully,
INSTRUCTIONS/GUIDELINES TO BE TENDERER/BIDDER The tenderer is required to go through the instructions before submission of tender document. 1. A copy of Tender Notice is enclosed as Annexure-I. 2. Tenders duly sealed in envelope and clearly super scribed as tender for the temporary construction work of erection of Raj Bhawan Mockup. Due on 12.9.2015 at 10:00 a.m. should be submitted with tender documents, Affidavit, Bid and Guarantee (in Envelop No.1) 3. Unsealed tender(s) will be rejected. 4. Offer should be preferably typed or written in neat/legible hand. 5. The tenderer(s) will be responsible to ensure that the tender is received on or before the due date and time in the office of Principal, Chandigarh College of Architecture, Chandigarh. 6. Each page of tender document should be signed by the tender(s) with stamp of the firm duly affixed on each page. 7. The tenderer, preferably, should fill the rates and amount in the price schedule and submit the bid to avoid any kind of mistake. However, the tenderer is free to submit the bids in his own format giving detailed specifications of the material he/she intends to used for construction. In case of any mistake in the specifications given by the tenderer in his own format, the specifications given in tender document shall be treated correct and final. 8. The tenderer should indicate specifically the sales tax, duties and levies chargeable against each item. 9. The tenderer must indicate the list of eminent institutions/organization particularly in Chandigarh and out of station, where the same temporary construction has been constructed during the last three years along with rates and specifications 10. The tender must be submitted alongwith the copies of Sales Tax Registration Certificate 11. The Tender Bid should be submitted in a single envelop.
TERMS & CONDITIONS OF THE TENDER 1. Sealed Tenders are invited from reputed Decorators/ contractors for construction of Front Facade as marked in the drawing of Raj Bhawan as per drawings & specification for the proposed project, namely Raj Bhawan 2015 to be put up at Capitol Complex, Chandigarh from 8 th 19 th October, 2015. 2. The actual site will be handed over to the contractor only on 5 Oct., 2015 after 5.00pm and mockup has to be erected in all respects by 8 Oct., 2015 by 5.00pm. 3. The Principal / CCA shall provide the SET OF DRAWINGS and model photograph to the tenderer. Tenderers are advised to inspect the site for physical analysis before tendering and are expected to have been satisfied about its condition. The construction work must start immediately at site on 5 Oct., 2015 after 5.00pm. 4. The last date and time for submission of tender is 21.9.2015 closing on 10:00 a.m. tender received after the due date and time shall not be considered. 5. The contractor should have carried out minimum one project of similar nature to qualify for the bid. 6. After scrutiny of the information received in tender clarifications, if any, where ever necessary, will be obtained from the party. After necessary appraisal of the party s experience and other details, technical short-listing will be done. 7. The Principal, Chandigarh College of Architecture, Chandigarh reserves all rights to accept or reject any tender without assigning any reason. This tender form is not transferable. 8. Tender Security (Earnest Money) Tender security (Earnest Money) amounting for Rs.10,000/- (Rupees Ten thousand only) in the form of Bank Draft, any of the financial banks, in the name of Principal, Chandigarh College of Architecture, Chandigarh. 9. The tender security (Earnest Money) shall be valid for a period of 1 (one months from the date of opening of the tender by the college. No interest on any account will be payable by Principal, Chandigarh College of Architecture, Chandigarh on this amount. 10. The tender security (Earnest Money)/ performance guarantee will be forfeited; a) If a tenderer withdraws his tender during the period of tender validity or
b) In the case of the finally selected tender, if the tenderer fails: i. If at any stage any of the information/ declaration is found false. iii. In case of failure of the tenderer/supplier to execute the order as per the terms and conditions and to the full satisfaction of the Principal, Chandigarh College of Architecture, Chandigarh, the performance security deposited by the firms shall be forfeited. 11. The Earnest money of successful tenderer will be retained as security for successful completion of the contract and shall be returned only after Mockup is over and is handed back to the Authorities within the stipulated time. 12. Period of validity of tenders: Tender shall remain valid for one month from the date of tender opening. A tender valid for a shorter period may be rejected by the Principal, Chandigarh College of Architecture, Chandigarh as non-responsive. i. The earnest money security shall be valid upto one month/beyond the completion of the mockup and the same will be released after exhibition period is over. ii. Tenderer must submit a list of their owners, partners etc and a undertaking in the shape of affidavit duly attested by Executive Magistrate/ Notary Public to the effect that the firm is not blacklisted by any Government Department/ Semi Govt. Deptt/ Corporation. In case of name of Tenderer finds mention in the list of blacklisted firms by any Government Department/ Semi Govt. Deptt/ Corporation said firm shall not be considered for this tender. iii. Tenders received without Earnest Money will be rejected out rightly. 13. No part of the contract will be sub-let by the successful tenderer without proper written permission of the Principal / CCA. 14. It shall be the responsibility of contractor to obtain requisite permission for electricity and all other essential connections at the Mockup premises for the duration of the exhibition i.e. from the date/time the Raj Bhawan is handed over to the contractor for construction till the date/time the Raj Bhawan is handed back to the local authority from whom it has been taken for the said use. 15. The specified work is to be carried out with strict adherence to the drawings enclosed with document. 16. The temporary electricity connection will be provided by the Electricity Department, UT Administration. All the security and site access will be taken on behalf of contractor by Principal, CCA.
17. The Principal/CCA reserves the right to alter any specification/details/finishes of the material/design at any time, and the contractor shall have to abide by the decision of the exhibition authority. 18. The specifications mentioned in the list enclosed are tentative and can be modified as per P/CCA orders. 19. In the event of date of receipt or opening of tender being declared a holiday in the office of the Principal, Chandigarh College of Architecture, Chandigarh tenders will be opened on next working day at the same time. 20. An Affidavit is essential, showing proprietorship of the Firm. 21. TIN (Taxpayer Identification Number) of the firm and certificate of registration from Sales department are mandatory. 22. The tender(s) shall be opened in the presence of intending tenderer(s) or their authorized representative(s) present at that time of opening. 23. Conditional offer shall be rejected. 24. Any attempt direct or indirect, to cast influence, negotiation on the part of the tender with the officials/authority to whom he will submit the tender or the tender accepting official/authority before the finalization of tenders will render the tenderer liable for exclusion from consideration. 25. No advance payment or payment against performa invoice will be made. Payment will be made after the final completion of mockup, its inspection, installation and erection to the satisfaction of the authorized representative(s) of the Principal, Chandigarh College of Architecture, Chandigarh. 26. All damaged or unapproved material shall be returned at the risk and cost of the tenderer and the incidental expenditure thereupon shall be borne by the concerned party. 27. The quoted prices must be mentioned showing Excise Duty and sales tax separately. 28. Rates should be quoted F.O.R. Principal, Chandigarh College of Architecture, Chandigarh including packing forwarding postage and freight charges etc. 29. Principal, Chandigarh College of Architecture, Chandigarh reserves all rights to reject the goods if the same are not found in accordance with the required description/specifications. 30. The defective equipment material from the store of Principal, Chandigarh College of Architecture, Chandigarh will be lifted at the entire cost and risk of the firm.
Principal, Chandigarh College of Architecture, Chandigarh will not bear any expenses on this account and the material will be lying in the Chandigarh College of Architecture premises at tenderers risk and cost. Rates quoted in Indian Currency only shall be accepted irrespective of Foreign make of equipment/material which includes all kinds of charges, taxes, duties etc. 31. Period for which the offer will remain open. The tendering firms should keep their offers valid for start on 14.9.2015 at 9:00 a.m. and closing on 21.9.2015 at 10:00 a.m.. if the firms are unable to keep their offers open for the above said period, they should specifically state the period for which their offer would remain open but they must realize that such a provision may result in the rejection of their offers, provided, however, that in the event that the day upto which the offer is to remain open is declared holiday for the Chandigarh College of Architecture the offer shall remain open for the following day. 32. Any conditional tender or any deviation from the terms and conditions of the tender document shall render the tender liable to rejection. 33. Any quantity discounts must be specifically indicted in the price bid. JURISDICTION: - The courts of Chandigarh along will have the jurisdiction to try any matter, dispute or reference between the parties arising out of this purchase. It is specifically agree that no court outside and other than Chandigarh Court shall have jurisdiction in the matter.
Clause 1: Works to be open to Inspection The progress of the work will be checked and supervised by the Authority appointed by the PCCA, regularly. Clause 2: Contractor to be liable for bad work The contractor shall be liable for damage if found that the work has not been carried out as per the specifications. The decision of the PCCA or the officer duly nominated by the Authority regarding this shall be final. Clause 3: Observation of Labor Laws The contractor is responsible for observing all the relevant labor laws in force during the execution of the contract. The contractor shall be responsible and liable during the execution of the contract and through the Raj Bhawan (Mockup) to make arrangements for the safety of men and material brought to the site. Clause 4: Adjudication of Dispute and differences Except where otherwise provided in the contract all questions and disputes relating to the meaning of the specifications, designs drawings and instructions herein before mentioned and as to the quality of workmanship or materials used on the work or as to any way arising out of or relating to the contract designs, drawings, specifications, estimates, instructions orders or these conditions or otherwise concerning the works, or the execution or failure to execute the same whether arising during the progress of the work or after the completion or abandonment there of shall be referred to the sole arbitration of the person appointed by the PCCA.
ANNEXURE - III (To be furnished on non-judicial stamp paper duly attested by the 1st Class Magistrate). AFFIDAVIT I/We/M/s having registered office at and manufacturing/supply base at do hereby declare and solemnly affirm that I/We have not been Black-listed, by any State/UT/Central Government or any partner or shareholder either directly or indirectly connected with or has any subsisting interest in the business of my/our firm nor any legal proceedings have ever been initiated/pending or any penalty has ever been levied due to delay of non completion of work/catering service/supply order by any State/UT/Central Government or by any authority. Place : DEPONENT Dated : Verification I/We do hereby solemnly declare and affirm that the above declarations are true and correct to the best of my knowledge and beliefs. No part of it is false and nothing has been concealed therein. Place : Dated : DEPONENT
SCHEDULE A Details of General/Standard Specification for the Exterior Work of the Raj Bhawan Mockup at the Capitol Complex, Chandigarh. Mockup shall be constructed in Ply or Block Board on the wooden frame work. The wooden framework shall be strong enough to make a 90-0 high structure stable enough to take wind and structural load. Mockup shall be painted as per given/ approved color scheme. Details of Drawings for the Exterior Work of the Raj Bhawan Mockup at the Capitol Complex, Chandigarh. Mock up shall be constructed to a depth of ~ 37-0 ; and full front facade of 138-0 as per drawings and photograph attached. Site Plan (Marking Location)
Front Façade East Elevation
West Elevation Schematic Section
Plan at Ground Level Plan at Level 02
Plan at Level 3 Plan at Level 04
Terrace Plan (Canopy at Roof)
Photographs (Front Façade)