Post Data Quality Implementation Screen Painter Adjustments

Post Data Quality Implementation Screen Painter Adjustments

Contents Introduction... 4 Adult Probation... 4 Main Offender Information... 4 Sex... 4 Suffix... 5 County... 5 Race... 6 Ethnicity... 7 Judge... 7 Personal Information... 7 Sex... 8 Citizen... 8 Religion... 8 Country of Birth... 9 Eye Color... 9 Hair Color... 10 Race... 10 Ethnicity... 10 Height Feet & Inches... 10 Weight... 11 Charges... 11 Arresting... 11 Magistrate & Trial Judge... 13 Current Sentence... 13 Sentence Judge... 14 Jail... 15 Booking... 15 Affix... 15 Sex... 15 Race... 15 Ethnicity... 16 County... 16 2

Social... 18 State... 18 Citizen Of... 19 Charges... 25 Judge... 25 PHYSICAL... 26 Height... 26 Weight... 27 Eye Color... 27 Hair Color... 27 3

Introduction The Data Quality project has been implemented in your county s record/case management system. As a result, several adjustments have been made to the input screens used to capture and record data in your DSI Legacy AP System. These changes are necessary to standardize data and comply with the National Information Exchange Model s (NIEM) standard for criminal justice data. The goal of this project and these changes is to standardize the language used to describe offenders so that data may be shared electronically and consistently between county, state, and federal agencies. Those agencies receiving NIEM compliant data are able to ensure consistency and increase accuracy of reporting data to criminal justice data repositories. The changes and accompanying explanation are below by screen. The NIEM standard as it applies to Pennsylvania is further explained in the Data Quality for Criminal Justice Systems Toolkit available on the project website. Please visit the website and download the complete toolkit for further explanation and definition. http://www.pacounties.org/technologyservices/pages/dataqualityproject.aspx. For additional information regarding the NIEM standard and its applicability to criminal justice, visit http://www.niem.gov/domains_justice.php. Adult Probation MAIN OFFENDER INFORMATION Sex Changed from text (input box) to selection box. Typing eliminated. FEMALE F 4

MALE M Suffix Changed from text (input box) to selection box. Typing eliminated. & I II III IV V JR SR PhD MD LLD JD ESQ DO County PENNSYLVANIA COUNTY IDENTIFICATION NUMBERS AND JUDICIAL DISTRICTS County No. County Judicial District 1 Adams 51 2 Allegheny 5 3 Armstrong 33 4 Beaver 36 5 Bedford 57 6 Berks 23 7 Blair 24 8 Bradford 42 9 Bucks 7 10 Butler 50 11 Cambria 47 12 Cameron Cameron-Elk 59 13 Carbon 56 14 Centre 49 15 Chester 15 16 Clarion 18 17 Clearfield 46 18 Clinton 25 19 Columbia Columbia-Montour 26 20 Crawford 30 21 Cumberland 9 22 Dauphin 12 23 Delaware 32 24 Elk 59 25 Erie 6 5

26 Fayette 14 27 Forest Forest-Warren 37 28 Franklin 39 29 Fulton Fulton-Franklin 39 30 Greene 13 31 Huntingdon 20 32 Indiana 40 33 Jefferson 54 34 Juniata 41 35 Lackawanna 45 36 Lancaster 2 37 Lawrence 53 38 Lebanon 52 39 Lehigh 31 40 Luzerne 11 41 Lycoming 29 42 McKean 48 43 Mercer 35 44 Mifflin 58 45 Monroe 43 46 Montgomery 38 47 Montour Montour-Columbia 26 48 Northampton 3 49 Northumberland 8 50 Perry 41 51 Philadelphia 1 52 Pike 60 53 Potter 55 54 Schuylkill 21 55 Snyder Snyder-Union 17 56 Somerset 16 57 Sullivan Sullivan-Wyoming 44 58 Susquehanna 34 59 Tioga 4 60 Union 17 61 Venango 28 62 Warren Warren-Forest 37 63 Washington 27 64 Wayne 22 65 Westmoreland 10 66 Wyoming 44 67 York 19 Race 6

AMERICAN INDIAN OR ALASKAN NATIVE ASIAN OR PACIFIC ISLANDER BLACK OR AFRICAN AMERICAN UNKNOWN WHITE I A B U W Ethnicity HISPANIC NON-HISPANIC UNKNOWN H N U Note: Race and ethnicity are now captured in two separate selection boxes. Hispanic is moved from Race to Ethnicity. As the United States population continues to diversify capturing both population segments will empower agencies to diversify data usage and be more applicable to funding opportunities. Judge Displays AOPC judge code from code table for active and obsolete (retired/inactive) judges. The AOPC judge list of trial and magisterial judges are loaded into a drop down for your county. Only your county s judges should appear in the drop down box. For judges outside your county, a selection of Out Of County is included. In the future if additional judges need to be added use code table maintenance. The format for creating additional judges and creating judge codes is: EXAMPLE: 16JARNER EXPLANATION: 16 2-digit county code J 1 st letter of 1 st name ARNER 1 st 5 letters of last name PERSONAL INFORMATION 7

Sex FEMALE MALE F M Citizen Selection box with YES or NO as choices. Religion 7TH DAY ADVENTIST AGNOSTIC AMISH ATHEIST BAHAI BAPTIST BUDDHIST CATHOLIC-CHRISTIAN CHRISTIAN EPISCOPALIAN HINDU ISLAMIC OTHER7DA OTHERAGN OTHERAMI OTHERATH BAHAI PROTEBAP BUDDH CATHO CHRIS PROTEEPI HINDU MOSLE 8

JAINS JOHOVAH S WITNESS JEWISH LUTHERAN MENNONITE METHODIST MORMON MOSLEM MOSLEM-SHIITE MOSLEM-SUNNI MOSLEM-DRUZE ORTHODOX-CHRISTIAN OTHER PARSI (ZOROASTRIAN) PENTECOSTAL-CHRISTIAN PRESBYTERIAN PROTESTANT-CHRISTIAN SIKH UNKNOWN ZOROASTRIAN JAINS OTHERJVW JEWIS PROTELUT OTHERMEN PROTEMET OTHERMOR MOSLE SHIIT SUNNI DRUZE ORTHO OTHER PARSI PENTE PRESBY PROTE SIKH UNKNOWN ZOROZ Country of Birth Selection box and type-able. If the country is not listed in the choices below, user may type in the correct country. Encourage selecting from the box if possible. USA Cuba Puerto Rico Canada Mexico Eye Color BLACK BLUE BROWN GREEN GRAY HAZEL MAROON MULTICOLORED PINK UNKNOWN BLK BLU BRO GRN GRY HAZ MAR MUL PNK XXX 9

Hair Color BLACK BLOND OR STRAWBERRY BLUE BROWN GREEN GRAY OR PARTIALLY GRAY ORANGE PINK PURPLE RED OR AUBURN SANDY WHITE UNKNOWN OR COMPLETELY BALD BLK BLN BLU BRO GRN GRY ONG PNK PLE RED SDY WHI XXX Race AMERICAN INDIAN OR ALASKAN NATIVE ASIAN OR PACIFIC ISLANDER BLACK OR AFRICAN AMERICAN UNKNOWN WHITE I A B U W Ethnicity HISPANIC NON-HISPANIC UNKNOWN H N U Height Feet & Inches 3-8 feet and 0-11 inches. FEET, INCHES: Height must be expressed in FEET and INCHES. Fractions of an inch should be rounded off to the nearest inch. Example: 5 11 511 6 0 600 70 510 10

72 ½ 601 Weight POUNDS: Weight must be expressed in POUNDS, using three digits. Fractions of a pound should be rounded off to the nearest pound. Example: 94 Pounds 094 186 Pounds 186 210 ½ Pounds 211 Note, values and data entered into Offender Information or through the Booking Wizard will appear correctly on subsequent screens and tabs. Charges Arresting PENNSYLVANIA COUNTY IDENTIFICATION NUMBERS AND JUDICIAL DISTRICTS County No. County Judicial District 1 Adams 51 2 Allegheny 5 11

3 Armstrong 33 4 Beaver 36 5 Bedford 57 6 Berks 23 7 Blair 24 8 Bradford 42 9 Bucks 7 10 Butler 50 11 Cambria 47 12 Cameron Cameron-Elk 59 13 Carbon 56 14 Centre 49 15 Chester 15 16 Clarion 18 17 Clearfield 46 18 Clinton 25 19 Columbia Columbia-Montour 26 20 Crawford 30 21 Cumberland 9 22 Dauphin 12 23 Delaware 32 24 Elk 59 25 Erie 6 26 Fayette 14 27 Forest Forest-Warren 37 28 Franklin 39 29 Fulton Fulton-Franklin 39 30 Greene 13 31 Huntingdon 20 32 Indiana 40 33 Jefferson 54 34 Juniata 41 35 Lackawanna 45 36 Lancaster 2 37 Lawrence 53 38 Lebanon 52 39 Lehigh 31 40 Luzerne 11 41 Lycoming 29 42 McKean 48 43 Mercer 35 44 Mifflin 58 45 Monroe 43 46 Montgomery 38 47 Montour Montour-Columbia 26 48 Northampton 3 49 Northumberland 8 12

50 Perry 41 51 Philadelphia 1 52 Pike 60 53 Potter 55 54 Schuylkill 21 55 Snyder Snyder-Union 17 56 Somerset 16 57 Sullivan Sullivan-Wyoming 44 58 Susquehanna 34 59 Tioga 4 60 Union 17 61 Venango 28 62 Warren Warren-Forest 37 63 Washington 27 64 Wayne 22 65 Westmoreland 10 66 Wyoming 44 67 York 19 Magistrate & Trial Judge The AOPC judge list of trial and magisterial judges are loaded into a drop down for your county. Only your county s judges should appear in the drop down box. For judges outside your county, a selection of Out Of County is included. CURRENT SENTENCE 13

Sentence Judge The AOPC judge list of trial and magisterial judges are loaded into a drop down for your county. Only your county s judges should appear in the drop down box. For judges outside your county, a selection of Out Of County is included. 14

Jail BOOKING Affix Changed from text (input box) to selection box. Typing eliminated. CAPTAIN DOCTOR GENERAL JUDGE LIEUTENANT MISS MISTER MRS MS PROFESSOR REVERAND CAPT DR GENERAL JUDGE LT MISS MR MRS MS PROF REV Sex FEMALE MALE F M Race 15

AMERICAN INDIAN OR ALASKAN NATIVE ASIAN OR PACIFIC ISLANDER BLACK OR AFRICAN AMERICAN UNKNOWN WHITE I A B U W Ethnicity HISPANIC NON-HISPANIC UNKNOWN H N U Note: Race and ethnicity are now captured in two separate selection boxes. Hispanic is moved from Race to Ethnicity. As the United States population continues to diversify capturing both population segments will empower agencies to diversify data usage and be more applicable to funding opportunities. County PENNSYLVANIA COUNTY IDENTIFICATION NUMBERS AND JUDICIAL DISTRICTS County No. County Judicial District 1 Adams 51 2 Allegheny 5 3 Armstrong 33 4 Beaver 36 5 Bedford 57 6 Berks 23 7 Blair 24 8 Bradford 42 9 Bucks 7 10 Butler 50 11 Cambria 47 12 Cameron Cameron-Elk 59 13 Carbon 56 14 Centre 49 15 Chester 15 16 Clarion 18 17 Clearfield 46 18 Clinton 25 19 Columbia Columbia-Montour 26 20 Crawford 30 16

21 Cumberland 9 22 Dauphin 12 23 Delaware 32 24 Elk 59 25 Erie 6 26 Fayette 14 27 Forest Forest-Warren 37 28 Franklin 39 29 Fulton Fulton-Franklin 39 30 Greene 13 31 Huntingdon 20 32 Indiana 40 33 Jefferson 54 34 Juniata 41 35 Lackawanna 45 36 Lancaster 2 37 Lawrence 53 38 Lebanon 52 39 Lehigh 31 40 Luzerne 11 41 Lycoming 29 42 McKean 48 43 Mercer 35 44 Mifflin 58 45 Monroe 43 46 Montgomery 38 47 Montour Montour-Columbia 26 48 Northampton 3 49 Northumberland 8 50 Perry 41 51 Philadelphia 1 52 Pike 60 53 Potter 55 54 Schuylkill 21 55 Snyder Snyder-Union 17 56 Somerset 16 57 Sullivan Sullivan-Wyoming 44 58 Susquehanna 34 59 Tioga 4 60 Union 17 61 Venango 28 62 Warren Warren-Forest 37 63 Washington 27 64 Wayne 22 65 Westmoreland 10 66 Wyoming 44 67 York 19 17

SOCIAL State Armed Forces Americas (except Canada) Armed Forces Africa, Canada, Europe, Middle East ALASKA ALABAMA Armed Forces Pacific ARKANSAS AMERICAN SAMOA ARIZONA CALIFORNIA COLORADO CONNECTICUT DISTRICT OF COLUMBIA DELAWARE FLORIDA FEDERATED STATES OF MICRONESIA GEORGIA GUAM HAWAII IOWA IDAHO ILLINOIS INDIANA AA AE AK AL AP AR AS AZ CA CO CT DC DE FL FM GA GU HI IA ID IL IN 18

KANSAS KENTUCKY LOUISIANA MASSACHUSETTS MARYLAND MAINE MARSHALL ISLANDS MICHIGAN MINNESOTA MISSOURI NORTHERN MARIANA ISLANDS MISSISSIPPI MONTANA NORTH CAROLINA NORTH DAKOTA NEBRASKA NEW HAMPSHIRE NEW JERSEY NEW MEXICO NEVADA NEW YORK OHIO OKLAHOMA OREGON PENNSYLVANIA PUERTO RICO PALAU RHODE ISLAND SOUTH CAROLINA SOUTH DAKOTA TENNESSEE TEXAS UTAH VIRGINIA VIRGIN ISLANDS VERMONT WASHINGTON WISCONSIN WEST VIRGINIA WYOMING KS KY LA MA MD ME MH MI MN MO MP MS MT NC ND NE NH NJ NM NV NY OH OK OR PA PR PW RI SC SD TN TX UT VA VI VT WA WI WV WY Citizen Of ARUBA AFGHANISTAN ANGOLA ABW AFG AGO 19

ANGUILLA ALAND ISLANDS ALBANIA Andorra Netherlands Antilles United Arab Emirates Argentina Armenia American Samoa Antarctica French Southern Territories Antigua And Barbuda Australia Austria Azerbaijan Burundi Belgium Benin Burkina Faso Bangladesh Bulgaria Bahrain Bahamas Bosnia And Herzegovina Belarus Belize Bermuda Bolivia Brazil Barbados Brunei Darussalam Bhutan Bouvet Island Botswana Central African Republic Canada Cocos (Keeling) Islands Switzerland Chile China Cote Divoire Cameroon Congo, The Democratic Republic Of The Congo Cook Islands AIA ALA ALB AND ANT ARE ARG ARM ASM ATA ATF ATG AUS AUT AZE BDI BEL BEN BFA BGD BGR BHR BHS BIH BLR BLZ BMU BOL BRA BRB BRN BTN BVT BWA CAF CAN CCK CHE CHL CHN CIV CMR COD COG COK 20

Colombia Comoros Cape Verde Costa Rica Cuba Christmas Island Cayman Islands Cyprus Czech Republic Germany Djibouti Dominica Denmark Dominican Republic Algeria Ecuador Egypt Eritrea Western Sahara Spain Estonia Ethiopia Finland Fiji Falkland Islands (Malvinas) France Faroe Islands Micronesia, Federated States Of Gabon United Kingdom Georgia Guernsey Ghana Gibraltar Guinea Guadeloupe Gambia Guinea-Bissau Equatorial Guinea Greece Grenada Greenland Guatemala French Guiana Guam Guyana COL COM CPV CRI CUB CXR CYM CYP CZE DEU DJI DMA DNK DOM DZA ECU EGY ERI ESH ESP EST ETH FIN FJI FLK FRA FRO FSM GAB GBR GEO GGY GHA GIB GIN GLP GMB GNB GNQ GRC GRD GRL GTM GUF GUM GUY 21

Hong Kong Heard Island And Mcdonald Islands Honduras Croatia Haiti Hungary Indonesia Isle Of Man India British Indian Ocean Territory Ireland Iran, Islamic Republic Of Iraq Iceland Israel Italy Jamaica Jersey Jordan Japan Kazakhstan Kenya Kyrgyzstan Cambodia Kiribati Saint Kitts And Nevis Korea, Republic Of Kuwait Lao Peoples Democratic Republic Lebanon Liberia Libyan Arab Jamahiriya Saint Lucia Liechtenstein Sri Lanka Lesotho Lithuania Luxembourg Latvia Macao Morocco Monaco Moldova, Republic Of Madagascar Maldives Mexico HKG HMD HND HRV HTI HUN IDN IMN IND IOT IRL IRN IRQ ISL ISR ITA JAM JEY JOR JPN KAZ KEN KGZ KHM KIR KNA KOR KWT LAO LBN LBR LBY LCA LIE LKA LSO LTU LUX LVA MAC MAR MCO MDA MDG MDV MEX 22

Marshall Islands Macedonia, The Former Yugoslav Republic Of Mali Malta Myanmar Montenegro, Republic Of Mongolia Northern Mariana Islands Mozambique Mauritania Montserrat Martinique Mauritius Malawi Malaysia Mayotte Namibia New Caledonia Niger Norfolk Island Nigeria Nicaragua Niue Netherlands Norway Nepal Nauru New Zealand Oman Pakistan Panama Pitcairn Peru Philippines Palau Papua New Guinea Poland Puerto Rico Korea, Democratic Peoples Republic Of Portugal Paraguay Palestinian Territory, Occupied French Polynesia Qatar MHL MKD MLI MLT MMR MNE MNG MNP MOZ MRT MSR MTQ MUS MWI MYS MYT NAM NCL NER NFK NGA NIC NIU NLD NOR NPL NRU NZL OMN PAK PAN PCN PER PHL PLW PNG POL PRI PRK PRT PRY PSE PYF QAT 23

Reunion Romania Russian Federation Rwanda Saudi Arabia Sudan Senegal Singapore South Georgia And The South Sandwich Islands Saint Helena Svalbard And Jan Mayen Solomon Islands Sierra Leone El Salvador San Marino Somalia Saint Pierre And Miquelon Serbia, Republic Of Sao Tome And Principe Suriname Slovakia Slovenia Sweden Swaziland Seychelles Syrian Arab Republic Turks And Caicos Islands Chad Togo Thailand Tajikistan Tokelau Turkmenistan Timor-Leste Tonga Trinidad And Tobago Tunisia Turkey Tuvalu Taiwan, Province Of China Tanzania, United Republic Of Uganda Ukraine United States Minor Outlying Islands REU ROU RUS RWA SAU SDN SEN SGP SGS SHN SJM SLB SLE SLV SMR SOM SPM SRB STP SUR SVK SVN SWE SWZ SYC SYR TCA TCD TGO THA TJK TKL TKM TLS TON TTO TUN TUR TUV TWN TZA UGA UKR UMI 24

Uruguay United States Uzbekistan Holy See (Vatican City State) Saint Vincent And The Grenadines Venezuela Virgin Islands, British Virgin Islands, U.S. Viet Nam Vanuatu Wallis And Futuna Samoa Yemen South Africa Zambia Zimbabwe URY USA UZB VAT VCT VEN VGB VIR VNM VUT WLF WSM YEM ZAF ZMB ZWE CHARGES Judge Displays AOPC judge code from code table for active and obsolete (retired/inactive) judges. The AOPC judge list of trial and magisterial judges are loaded into a drop down for your county. Only your county s judges should appear in the drop down box. For judges outside your county, a selection of Out Of County is included. 25

In the future if additional judges need to be added use code table maintenance. The format for creating additional judges and creating judge codes is: EXAMPLE: 16JARNER EXPLANATION: 16 2-digit county code J 1 st letter of 1 st name ARNER 1 st 5 letters of last name PHYSICAL Height 3-8 feet and 0-11 inches. FEET, INCHES: Height must be expressed in FEET and INCHES. Fractions of an inch should be rounded off to the nearest inch. Example: 5 11 511 6 0 600 70 510 26

Weight POUNDS: Weight must be expressed in POUNDS, using three digits. Fractions of a pound should be rounded off to the nearest pound. Example: 94 Pounds 094 186 Pounds 186 210 ½ Pounds 211 Eye Color BLACK BLUE BROWN GREEN GRAY HAZEL MAROON MULTICOLORED PINK UNKNOWN BLK BLU BRO GRN GRY HAZ MAR MUL PNK XXX Hair Color BLACK BLOND OR STRAWBERRY BLUE BROWN GREEN GRAY OR PARTIALLY GRAY ORANGE PINK PURPLE RED OR AUBURN SANDY WHITE UNKNOWN OR COMPLETELY BALD BLK BLN BLU BRO GRN GRY ONG PNK PLE RED SDY WHI XXX 27