South Dakota Emergency Medical Services Association Meeting Minutes Meeting : SDEMSA Executive Council Quarterly Meeting 2015 1st Quarter Location : GoToMeeting/Webinar Date & Time : January, 24th 2015 09:00a.m. Central Time I. Call to order A. President Eric Van Dusen called to order this Executive Council meeting of the SDEMSA at 09:06 central time on January 24th, 2015 via GoToMeeting/Webinar. II. Roll call A. Executive Committee: President Eric VanDusen, Vice President Gary Lembke, Secretary Andy Binder, Treasurer Margaret Kuipers, Training Officer Kathryn Benton B. District & Society Officers: District I President Present, District I Vice President Absent, District II President Present, District II Vice President Present, District III President Present, District III Vice President Present, District IV President Steve Hansen Proxy, District IV Vice President Present, District V President Present, District V Vice President Present, District VI President Present, District VI Vice President Present, District VII President Present. District VII Vice President Absent, IC Society President Amy Marsh Proxy, IC Society Vice President Present III. Approval/Additions of Agenda A. President Van Dusen noted addition of Item 12 Adjournment of the meeting as as emailed by Secretary Binder B. Motion to approve the agenda made by Keith Sharisky, Second Gary Lembke, MC (01 24 15) IV. Approval of minutes from last meeting A. Andy Binder presented the minutes from the last meeting. B. President Van Dusen outlined corrections to be made: 1. Under the general meeting a) Linda & Keith s last names need to be added to the motion regarding unanimously passing the By Law changes b) Add motion and second to Andy Binder nomination for State Secretary c) Add motion to recess by Brian H, 2nd Keith S. d) Motion to adjourn later that morning need motion and second TJ & Brian 2. Under conclusion a) Add on insurance discussion / Barb comment b) Adjournment Chuck Hansen and Chuck Bell for clarification, not just Chuck and Chuck C. Motion to approve minutes as amended by Keith Shirisky, 2nd By Andy Binder, MC (02 24 15) V. Officer Reports A. President s Report 1. Legislative changes a) Meeting at the beginning of the month to discuss the proposed legislative changes, the recent announcement that the Office of EMS will be moved from the Dept. of Public Safety to the Dept. of Health, to take place later this spring. Due to this move the legislative changes have been put to bed. b) HR 343 Voluntary Emergency Responders Tax Reduction Act (Federal). President Van Dusen asked for discussion and a general statement of support.
Motion to support this bill Keith Shrisky, 2nd Matt Thompson, 17/1, MC (03 24 15) (1) Clarification request by Secretary Binder to confirm the federal bill number confirmed by President Van Dusen. c) More changes to come around next year d) Any one interested in helping with State legislative changes moving forward email President Van Dusen 2. On line voting a) President Van Dusen noted the need to clarify and make the process of on line voting more formal and reliable and opened the issue for discussion. Secretary Binder presented what other associations are doing in relation to on line/email votes and that most are only holding non discussion type votes if any discussion is needed the vote is made at an emergency meeting or not at all. President Van Dusen noted that he would be able to discuss this with other associations after the meeting in Portland and discuss this more in April and July. b) President Van Dusen added that he and Amy Marsh will be attending the meeting in Portland and they have invited the SDAA to join in attending if able this year based on the online votes received on the issue. 3. Wildapricot mass email a) President Van Dusen noted that there has been discussion regarding the use of the mass email system such that messages are being sent to those members and districts for which the messages will effect rather than always statewide. President Van Dusen encouraged the District Presidents and Vice Presidents to use the system within their Districts. Secretary Binder offered to help funnel messages and/or help education those that need to send messages on how to do so. President Van Dusen extended caution that we not kick out too many messages and that messages all be directed through the District Presidents and Vice Presidents and up the chain. 4. ENA Trauma conference proposal a) President Van Dusen reported on the ENA Trauma conference and the need to bridge the gap between hospital and prehospital. The ENA is looking for the SDEMSA to partner 50/25/25 on the cost & profit of the Trauma Conference with the SD ENA, AACN, and the SDEMSA. SDEMSA Members attendance cost will be $50 for one day & $100 for two day. Open for discussion regarding the SDEMSA partnering on this Trauma conference. (1) Motion for the SDEMSA to move forward on partnering in this conference by Andy Binder, 2nd Amy Marsh, Discussion held on the motion, 15/3, MC (04 24 15). 5. Rally medics a) 75th Sturgis Rally is coming this year, Sturgis Ambulance is looking for extra medics for Rally. Need ALS and BLS in Sturgis and surrounding communities. 6. EMS giving back a) Passing on a request/statement that the EMS Association may be able to give back through events like the Capitol Christmas Tree and Toys Drives. General discussion was had on the topic and related concepts. 7. 2015 meeting dates and locations a) April 25th Go to meeting b) July full meeting in pierre with Friday evening and Saturday
B. Vice President s Report 1. EMT Thoughts a) Noted appreciation on information being submitted. b) President Van Dusen questioned the possibility of using eblast to send out newsletters. Discussion was had on the topic and members were asked to look at the demo that has been set up. EC asked to discuss this with their districts. 2. By Law Changes / Policy and Procedure a) Updates are on the web page C. Treasurer s Report 1. Financial report Annual/Quarterly a) Total Bank Accounts $13,742.10 b) Education Fund $1,952.99 c) Business Assets $10,970.00 d) Investment Account $36,417.08 e) Ended 1st quarter with 776 paid members and 38 lifetime members for a total membership of 814. Holding consistent with our yearly average and expected to increase in January, February, March (Refresher season). f) Treasurer Kuipers noted that with the new EMT testing she is not getting the list of new EMTs for initial memberships g) Ended the quarter with a profit of $8,390.03. The increase in the membership dues has helped keep things balanced. h) Notation was made that Wildapricot has the ability for the member to renew their membership yearly manually or set it to automatically renew every year. i) District Reports (1) Membership checks to the Districts (a) I $915.14 (b) II $1375.14 (c) III $195.14 (d) IV $765.14 (e) V $695.14 (f) VI $795.14 (g) VII $385.14 2. 2014 Budget a) The question was raised regarding dividing the liability insurance fees between the districts by membership percentage rather than simply by 8 (State and seven districts). With discussion following. b) Newsletter increased $200/month this year for $10,000/year. However this year will be $600 less than $10000, give when the rate change occurred. 3. Motion by Keith Shrisky to pay EC to travel to Pierre for EMS on the Hill Day, Second by Andy Binder. Discussion. Vote 8 In Favor, 10 Against, Motion Fails (5 24 15) 4. First quarter from NCEMSC is $1388.33. 5. Motion to approve the Treasurer's report as presented by Barb Thaler, Second Matt Thompson, 13 In Favor, 3 Against, MC (6 24 15) 6. D. Secretary's Report 1. Memorial
VI. VII. a) Presented plans to hold the memorial as in previous years with open discussion to see if others desired another time given already full schedule in July. Discussion ended with consensus to hold memorial at 11am and lunch to follow. 2. Public relations a) Note made regarding predecessor s desire to continue Secretaries roll as the PR contact and expand the roll as available by way of increasing contact with news agencies as needed. 3. New online minutes postings a) Meeting minutes being posted to the website both sdemta.org and new wildapricot page. E. Training Officer s Report 1. District Training Officers report a) Working with Margaret Farrell for Conference 2015 speakers. b) Appears that they will not be able to hold the cadaver lab for pre conference/conference due to too many hurdles c) Looking to hold the Highway Traffic Safety Admin Class for pre conference 2. Upcoming Events a) Email was sent looking for updates on district trainings. Please keep sending notes to the training officer. Open Issues / Old Business A. SDEMSA/OEMS on line EMT Class 1. Keith Shrisky give report on the class and progress. At 40 students down from the initial 41 students. Finances remain good at this time. 2. SD Hwy Patrol has reached out regarding course needs to be followed up more in the future 3. Looking at the potential of testing out all 40 student s on April 26th with much help needed. 4. Formal request for the IC society to assist March 7th at a location TBD on a mid term skills testing. 5. Need to evaluate the need to continue this program and the need to expand this program beyond the level of experimental program to a more formal program with full coordinator. B. Public Safety Service 1. President Van Dusen has an updated contract in hand with the higher percentage return up to the first $100,000 and the lower percentage after that as we had requested. They will run this retroactively back to September and pay the difference between then and signing the contract. a) Motion made by Gary Lembke to accept the contract changes and move forward with signing the contract. Seconded by Elizabeth Verhey. Discussion. 16 in favor, 4 against, MC (7 24 15) New business A. National EMS on the Hill Day representation 1. Andy Binder to be attending the National EMS on the Hill Day as NAEMT s Political Advocacy Coordinator again this year and presented the general outline of planned events and requested any financial assistance available. 2. Keith Shiriky moved to support Mr. Binder on this trip up to 50% of the travel expenses, Seconded by Kathern Benton. Discussion. 7 In Favor, 10 Against, Motion fail (8 24 15)
VIII. IX. 3. Mr. Binder requested even without the financial may he speak on behalf of the association. 4. Kathern Benton moved to allow Mr. Binder to speak on behalf of the association while attending EMS on The Hill, Seconded by Elizabeth Verhey. Discussion. 14 In favor, 4 Against, MC (9 24 15) 5. Margaret Kuipers moved to pay $500 towards Andy s trip to Washington, Seconded by Elizabeth Verhey. Discussion. Gary Lembke requested an amendment to the motion to cover 50% of the out of pocket expenses up to $500 dollars after all other income sources. Seconded by Andy, Barb and Keith. Further discussion. Vote on the amended motion 13 In favor, 6 Against, Amendment Approved, and MC (10 24 15) District Reports A. District I 1. 24 hr refresher last weekend with 45 people in attendance. 2nd & 3rd quarter events coming up dates TBA. Gaining assistants with Brookings EMS for the upcoming conference. B. District II 1. No meeting in November due to weather and December meeting was a conference wrap up meeting. Present refresher going on with about 100 in attendance. 2. Conference report and wrap up a) Income $108,561.98 / Expense $89,521.88 / Profit 2014 $19,040.08 b) Noted very strong sponsorship from a number of agencies c) Comments are being reviewed and will be sent out to District VI. Overall rating was a 4 on a 1 5 scale. d) Noted that about $10,000 had to be paid for cancelled rooms by contract. e) Thank you to Kurtis Nelson for all the work on registration and a very smooth process. 3. Andy Binder moved to pay District II 10% of conference the profits, Seconded by Matt Thompson. Discussion. 14 in favor, 1 against MC (11 24 15) C. District III 1. Two EMT classes going on in an effort to save a few services and an only course going on with a number of refreshers coming up. Yankton refresher date in the process of being set. D. District IV 1. Refresher Feb. 6 8th coming up, this will be about 95% hands on. E. District V 1. 24hr Refresher one of the last two weekend in March. April meeting will be in Phillip and the July meeting will be in Winner. F. District VI 1. Feb. 21 22 18 hr of AEMT Refresher with many others in the area. quarterly meeting at mini conference in February. Conference meetings picking up and moving forward. G. District VII 1. EMT Class in Mobridge. 24hr refresher coming up PEPP class coming up Feb. 11th. H. IC Society 1. IC Class in Chamberlain Sept. 18 20th. Looking for a good size class. Adjournment A. Motion to adjourn the meeting made by Barb Thaler, Second by Gary Lembke. 14 in favor MC B. President Van Dusen adjourned the meeting at 11:54 a.m. central time
Minutes submitted by: Secretary Andrew Binder Minutes approved by: EC April 24 2015 as amended.