Rugby Amateur Hockey Association By-Laws Article 1: Organization Name The organization shall be known as Rugby Amateur Hockey Association (RAHA). Article 2: Mission Statement It is the mission of the RAHA and its volunteers to provide recreational opportunities for learning and playing the game of ice hockey, along with other ice skating activities such as Learn to Skate and public skating for our community and surrounding areas. Article 3: Article 4: Article 5: Section 2(a): Purpose and Objectives The purpose of the RAHA shall be to promote and sponsor youth participation in the sport of ice hockey, to organize and conduct a youth ice hockey program and accommodate community ice skating activities in the City of Rugby, North Dakota. RAHA is organized and shall be operated exclusively for charitable and educational purposes within the meaning of 501(c)(3) of the Internal Revenue Code of 1986, and amended ( the Code ). The objectives of RAHA shall be to emphasize good sportsmanship and the spirit of fair play; to teach respect for the authority of all team, game and league officials, as well as for coaches, teammates and opponents; and to abide by the policies of USA Hockey, NDAHA, and RAHA for players, coaches, parents, spectators, officials, and administrators. General Membership All parents/legal guardians of current players, current coaches, and active volunteers (per board discretion) of the RAHA are considered voting members of the organization for the purpose(s) of electing board members. Each voting member in good standing shall be entitled to one vote at the annual meeting. Voting in any election shall be by a show of hands or by ballot. Majority vote of the Board of Directors is necessary to terminate or suspend any member for cause after notice and hearing. Members may recommend policy matters, rules and regulations that would enhance the achievement of the purpose and objectives of this organization. Board of Directors RAHA shall be governed by a President, Vice-President, Treasurer, Secretary, and a Board of Directors consisting of no less than five (5) and no more than eleven (11) members and shall manage the business of the RAHA. If any director, at any time, after being elected dies, resigns, or ceases to uphold voting membership, then this directorship shall become immediately vacant, without action other than to note such fact in the minutes of the board. In such event, or in case of a vacancy created by other circumstances, the remaining directors at any meeting of the Board of Directors, regular or special,
shall elect some person with the necessary qualifications to act as director to fill such vacancy and to serve as director for the unexpired term of the retiring director. This position would then be nomination based at the Annual Meeting once the term has expired. Section 2(b): Section 3(a): Section 3(b): Section 3(c): Section 5: Section 6: Article 6: Article 7: The Board of Directors shall have the authority to amend, alter, or repeal the RAHA By-Laws, appoint or remove a director or officer, adopt a plan of merger or adopt a plan of consolidation with another entity. The Board shall solicit and appoint coaches for each team as necessary. The Board shall approve the practice schedule, the leagues in which teams participate, as well as tournaments, and special teams. The Board shall set the cost per player at all levels, including registrations, tournaments, and admissions. Any board member who misses three (3) consecutive regular meetings without notifying the Secretary or the President or misses a total of four (4) meetings with or without reason shall be terminated from the Board of Directors unless he/she was attending other RAHA business. No director shall receive compensation for services as a director. However, the board shall have the authority to compensate persons, including directors, for services rendered to or contracted for by the RAHA, which services are outside the scope of the normal and usual duties of a director and to reimburse directors for reasonable expenses incurred for RAHA purposes. When a motion concerning such compensation for reimbursement is brought before the Board of Directors the individual director affected shall not vote on the motion. A majority of the directors currently holding board positions will constitute a quorum for the transaction of business at any meeting of the Board of Directors. If less than a majority of current directors are present at said meeting, a majority of directors present may adjourn the meeting without further notice. Election of Directors All parents/legal guardians of current players, current coaches, and active volunteers of the RAHA are eligible to be nominated to be a sitting board member. All directors shall be elected by a simple majority vote of attending membership during the Annual Meeting to a three (3) year term and shall take office at the conclusion of said meeting. Any vacancy or vacancies occurring between annual meetings may be filled by the Board of Directors. Directors shall be elected to serve staggered three-year terms. Directors are eligible to serve two (2) consecutive three (3) year terms. Upon completion of two (2) terms, a member is eligible for re-election after one (1) year. However, if there is no interest from the general membership, a director would immediately be eligible for one (1) additional three (3) year term. Election of vacant or term-ending positions shall occur at the annual meeting of the RAHA s general membership each year. Election of Officers Each year at the first meeting, regular or special, of the Board of Directors following the annual election of directors, the board shall elect its members a President, a Vice President, a Secretary, and a Treasurer to a (1) one year term and shall be the officers of the RAHA. It shall be the duty of the President:
To preside at all meetings of the RAHA and of the Board of Directors. To see that the by-laws, rules, and regulations of the board are enforced. To only vote in the case of a tie. To appoint all necessary committees. To have general supervision over all the affairs of the RAHA. To sign all written contracts entered into by the RAHA unless some other person is designated or authorized by the Board of Directors and To serve as official spokesperson and state representative for the RAHA unless appointed otherwise. The Vice President shall have all the powers of the President when, for any reason, the President is unable to act. If the President and Vice President are absent or unable to act, the Board of Directors shall designate one of its own to act as such, and such acting President shall perform the duties of the President. It shall be the duty of the Secretary to: To keep current record of all proceedings of the Board of Directors and of the meetings of the members. To give notices to members or directors. However, the President may designate any other person to give such notices. To perform such other duties as may be required by the Board of Directors. To maintain official correspondence of the RAHA. Section 5: It shall be the duty of the Treasurer to: To have general charge of the books of the accounts and records of the RAHA. To receive all money from dues or any other source coming to the RAHA and to deposit the same as may be directed by the board. To render to the President and the Board of Directors at each meeting of the board and membership, a financial statement showing the condition of the RAHA financial affairs. Article 8: Meetings The general membership of the RAHA shall meet at least annually at such time and place as designated by the Board of Directors. The Board of Directors shall meet monthly. However, meetings in May, June, and July are optional. Notice of the time and place of regularly scheduled meetings of the general membership and of the Board of Directors shall be given to all members of the RAHA at least seven (7) days in advance of the meeting through the RAHA web or social media site. Special meetings may be called by the President or upon request by at least three (3) other directors. Notice of any special meeting and agenda shall be available to all members at least 24 hours in advance of the meeting through the RAHA web or social media site and state the purpose of the meeting.
Section 5: Section 6: Article 9: Article 10: Business of the RAHA may be held in person, conference call, text messaging, or email. Electronic voting may be conducted by the Board of Directors in time sensitive circumstances and will be logged in the minutes of the following meeting. Any member wishing to introduce business to the Board of Directors must be placed on the monthly meeting agenda. Time will be granted at monthly meetings for public and member comments but any formal business requiring voting motions could be postponed indefinitely until being placed on the agenda. Finance All expenditures of the RAHA shall be made by check, debit card, or electronic check, unless a rare cash situation were to present itself. If so, prior approval of the Board of Directors would be mandatory. All checks must be signed by the Treasurer or other designated signatory per board discretion. The Treasurer shall manage all bank accounts. In the event of the Treasurers absence, the President shall manage all bank accounts. For the purpose of conducting the association s activities, the fiscal year shall be from May 1 st to April 30 th of each year. Committees Committees are to be determined by the President or Board of Directors as necessary. Article 11: Article 12: Eligibility All teams participating in the RAHA program must be registered with USA Hockey and NDAHA. Official registered copies of team roster(s) are to be maintained on file by RAHA. The Board of Directors may rule any player ineligible to play who has not met their financial obligation to RAHA. Amendments These By-Laws may be amended by a majority vote of the Board of Directors at any time upon submission of the proposed amendment in writing to the full Board of Directors at any regularly scheduled or specially called meeting with the vote to adopt or refuse such amendment being taken at the next scheduled meeting of the Board of Directors. Article 13: Indemnification The organization hereby consents and declares that each officer, member of the Board of Directors, Chairman and members of committee and all elected or appointed officials in any capacity shall be deemed to have assumed office on the express understanding, agreement and condition that each one of them and his/her heirs, successors and assigns and executors and administrators respectively shall, at all times, indemnified and saved harmless from and against all liabilities, judgement, costs, charges and expenses whatsoever which such member may sustain or incur in any action, suit or proceedings brought or commenced against him/her for and in respect of any act, deed, matter or thing made, done or permitted to be done by him/her in the execution of the duties of his/her office and also from and against all other costs, charges and expenses which
he/she sustains or incurs in or about or in relation to the affairs thereof, except that which is occasioned by his/her willful and intentional neglect or default. Article 14: Completeness These By-Laws were adopted by vote of the Board of Directors and the general membership in attendance at a series of meetings announced to the RAHA membership which concluded on the date written below, and is the sole document governing the operation and management of the organization and any and all prior documents, policies, etc. are hereby superseded with the adoption of these By-Laws. Adopted as the By-Laws of the Rugby Amateur Hockey Association on the day of, 2016. Certified to be a true copy of the By-Laws of the Rugby Amateur Hockey Association. By: President Secretary, 2016