Page 1 of 5 BOARD MEETING: 1) Time & Location: A duly noted meeting of the Board of Directors of Pine Mountain Lake Association, a nonprofit mutual benefit corporation (copy attached), was called to order by President Griefer at 9:00 a.m. on Saturday, at the Lake Lodge pursuant to notice. 2) Pledge of Allegiance 3) Roll Call: Board: Steve Griefer President Mike Gustafson Vice President Nick Stauffacher Treasurer Wayne Augsburger Secretary Pauline Turski Director Staff: Joseph Powell General Manager Ken Spencer Controller Debra Durai Secretary to the Board Observers/Residents - 53 4) Approve Agenda Director Gustafson made a motion to approve the agenda. Director Turski seconded. Hearing no further discussion, President Griefer called for the vote. VOTE: All in favor 5) Board Announcements Executive Sessions held: March 17, 2018 Approval of the previous Executive Session minutes. Approval of foreclosure of delinquent properties. Personnel matters. Update on pending potential litigation. Approval to execute soils engineering contract. April 9, 2018 Approval of previous Executive Session Minutes. Member appeal hearing for a CC&R violation and fine. Member disciplinary hearing. Board consideration and approval of security services contract for July Fireworks event. Update on pending litigation. President Griefer called for a moment of silence for the passing of members Joseph Crivello III and Mel Kaufman. 6) Approve Consent Agenda a) Approve Minutes of March 17, 2018 Board Meeting b) Board Approval to Record Property Liens Director Augsburger made a motion to approve the Consent Agenda. Director Gustafson seconded. Hearing no further discussion, President Griefer called for the vote. VOTE: All in favor 7) County Representatives Invited to Speak Topic: Ferretti Road Closure and Detour County Representatives addressed the Board and the Audience in attendance regarding the Ferretti Road damage, repairs, and detour: John Gray, County Supervisor, Craig Pedro, CAO and Tracy Riggs, Assistant CAO.
Page 2 of 5 The damage to Ferretti Road was most significant damage in County. It is the number 1 priority. The California Governor issued a Proclamation of a State of Emergency on April 19, 2018, that includes Tuolumne County, specifically for damages caused by the atmospheric river event on March 21, 2018. This issue has been taken to the highest authority for repair authorization with Cal Trans, the Federal Highway Administration and County and State authorities. Looking at both temporary and permanent repairs. Have to work with the timeline of the granting authorities. Information is available on the Public Safety webpage for Tuolumne County. Thanked all for their patience. Board of Directors requested information regarding the wear/tear on PML private roads due to the detour. A discussion of options for directing truck traffic to the other Ferretti Road entrance on Hwy 120 ensued. President Steve Griefer encouraged all to email their Supervisors and Governor. 8) Board Consideration of Ferretti Road Detour Director Augsburger made a motion to close the gates immediately and direct the County to reroute all traffic to the detour at the East end of Ferretti Road and Hwy 120. No second. This motion dies for lack of a second. Director Gustafson made a motion to allow the detour to remain as is for 30 days. Send a message to the County to put up signs redirecting Commercial or large trucks and vehicles to the East Ferretti entrance. Director Augsburger seconded. Hearing no further discussion, President Griefer called for the vote. 9) Board Consideration of Rescheduling July Board Meeting Director Gustafson made a motion to change the July Board Meeting date from July 21 to July 28, 2018. Director Stauffacher seconded. Hearing no further discussion, President Griefer called for the vote. VOTE: MG Yes NS Yes WA Yes SG Yes PT No 10) Property Owner Open Forum 5/119 Don Taylor Commented on County representatives and financing of Ferretti Road repairs. Also commented on Reverse 911 registry. Christine Maka Not a property owner. President Griefer asked her to contact himself and the General Manager outside of the board meeting. 12/161 Pam Sinclaire Commented on Equestrian easements and trails. General Manager, Joe Powell and President Steve Griefer would like to schedule a time to discuss the Stable issues. 12/161 Julie Pool Commented on a Stables issues. 2/270 Ron Selvey Commented on NextDoor postings. 12/098 Carol Abreau Commented on the Stables Manager and health of horses.
Page 3 of 5 15/114 Marcee Cress Commented on putting the Committee Minutes on the website. 13/158 Peter Natale Commented on detour and toll gates. 12/098 Paul Abreu Commented on getting a meeting with Board and GM to discuss Stables issued. General Manager, Joe Powell will schedule a meeting with property owners regarding the Stables and easement issues. 11) Board Consideration of Sponsorship Request from Hill Top Musical Kids The Musical director of Hill Top Musical Kids, Shana Berthelson, presented a request for sponsorship of the 2018 season. Director Augsburger made a motion to approve a Platinum $100 sponsorship for Hill Top Musical Kids. Director Gustafson seconded. Hearing no further discussion, President Griefer called for the vote. 12) Board Approval of Amendment to Resolution 95.04-Fire Safety Policy & Procedures Director Stauffacher made a motion to approve this amendment to Resolution 95.04 Fire Safety Policy & Procedures. Director Turski seconded. Hearing no further discussion, President Griefer called for the vote. 13) Board Approval of Amendment to 2018 Schedule of Monetary Penalties Director Turski made a motion to approve this amendment to the 2018 Schedule of Monetary Penalties. Director Stauffacher seconded. Hearing no further discussion, President Griefer called for the vote. 14) Board Approval of New Resolution 18.03 PML Association Board Meeting Code of Conduct Director Gustafson made a motion to approve a new resolution 18.03 PML Association Board Meeting Code of Conduct. Director Stauffacher seconded. Hearing no further discussion, President Griefer called for the vote. 15) Board Consideration of New Policy Resolution Use of Common Area Meeting Space President Griefer moved this item to the May 19, 2018 Board Meeting. 16) Board Consideration of Scholarship Request Big Oak Flat-Groveland Unified School District No representative in attendance. Item tabled until May 19, 2018 BOD meeting. 17) Board Consideration of Fee Waiver Request S.T.C.H.S. Request was withdrawn by STCHS before the Board Meeting.
Page 4 of 5 18) Committee Reports a) Budget & Finance Committee Michael Guess, Chairperson - Reviewed budget Nothing to report. b) Covenants Committee Patti Beaulieu, Chairperson 1 application for alternate member has been received. Will bring to June Board meeting for approval. c) Editorial Committee Marilyn Scott, Member One letter was reviewed for publication this month. d) Lake & Marina Committee Director Gustafson, Liaison Committee met and completed a process for beach slip assignments. Cautioned that there is still a lot of debris submerged in the lake and the committee recommends that all boats be restricted to 5 mph for everyone s safety. They have also found a vendor to re-evaluate space for more boat slips at the Marina. e) Long Range Planning Committee Director Gustafson, Chairperson Committee met and discussed 1) An elevator at the Grill and 2) 2019 Member survey. f) Safety & Security Committee Ron Selvey, Chairperson Committee met and discussed 1) V.I.P.E.R. (Volunteers in Place for Emergency Response) and 2) First Aid/CPR classes g) Smoking Area Review Committee Karen Burgess, Chairperson Committee met and finalized their report. Final report of this Ad-hoc committee will be presented at the May 19, 2018 Board Meeting. h) Waterfowl Management Committee No Report 19) General Manager s Report General Manager, Joe Powell, presented his report which included the following: The atmospheric river weather event on March 22, 2018 its effects and damage. The Lower campground was washed down to bedrock. The horseshoe pits were destroyed as well as the sand bag station on Tannahill. Sewage spill but the lake has been certified as safe now. 1st Garotte Creek and Big Creek changed course. Kudos to staff as they continue to progress in the recovery from the storm. Administration Office, Lake Lodge, Pine Mountain Drive, Drainage culverts and the Pro Shop locker rooms experienced flooding. All claims have been submitted to flood insurance carrier. Marina was heavily damaged. Dock A is ok but Dock B is not useable at this time. Contractors giving bids. Must have permits from Fish & Wildlife and that process has been started. Stables, Swim Center and Pickleball were the only amenities not affected by the flood or storm damage. Recovery will be a long process. Director Turski When will the beach slips open at Dunn Court and the Marina? GM, Joe Powell Working to have them open for Memorial Day. 15/114 Marcee Cress Are there any Community volunteer days planned? GM, Joe Powell Community volunteer days are still being evaluated. 20) OLD BUSINESS: A) Recording PMLA BOD Meetings President Griefer When we have a member s only access on the website a new resolution will be proposed.
Page 5 of 5 B) Country Club Building Renovation Project President Griefer PML has met with the designers and the County. October 1, 2018 start date is still the plan. C) Board Approval of Reserve Expenditure Item 1) Department of Safety Patrol Truck Replacement Director Gustafson made a motion to approve the purchase from American Chevrolet. Director Stauffacher seconded. Director Turski questioned the total cost from American Chevrolet. Director of Safety Natalie Trujillo explained that the base cost for this vehicle is $32,800, with the additional equipment required it brings the cost to $34,335.05. Director Gustafson asked what will happen to the vehicle that is being replaced. Director of Safety, Natalie Trujillo stated it will be traded in. 21) Board Meeting Adjournment: President Griefer called for adjournment of this meeting at 11:33 AM. Board meeting adjourned. Board adjourned to Executive Session. Respectfully submitted, Wayne Augsburger, Secretary WA/dd 5.17.18