CITY OF PARK RIDGE 505 BUTLER PLACE PARK RIDGE, IL 60068 TEL: 847-318-5200 FAX: 847-318-5300 TDD: 847-318-5252 wwwparkridgeus M I N U T E S REGULAR MEETING OF THE PARK RIDGE CITY COUNCIL CITY HALL COUNCIL CHAMBERS 505 BUTLER PLACE PARK RIDGE, IL 60068 MONDAY, OCTOBER 6, 2014 AT 7:00 PM I Roll Call Mayor Schmidt called the meeting to order at 7:00 pm Deputy Clerk Peterson read the Roll Call and the following Elected Officials indicated their presence: Ald Sweeney, Milissis, Smith, Shubert, Knight, Mazzuca, Maloney and Mayor Schmidt Clerk Henneman arrived at 7:05 pm Staff present: A Lamberg, J Sorensen, F Kaminski, K Henn, S Hamilton, C Peterson, J Testin, and W Zingsheim II Pledge of Allegiance Meeting attendees pledged allegiance to the United States flag III Approval of Minutes 1 Regular City Council Meeting September 15, 2014 Moved by Ald Sweeney Seconded by Ald Smith Motion carried, voice vote IV Consent Agenda *All items listed with an asterisk are considered routine by the City Council and will be enacted by one motion There will be no separate discussion of those items unless an Alderman so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda VIIF1 VIII1 VIII2a VIII2b VIII5 Approve an amendment to the City s Revenue Recognition Policy for all non-enterprise, non- property tax revenue from 120 days to 60 days effective with fiscal year end 4/30/2014 per the discussion and consent of the external auditors Approve a FY14 budget amendment for the Uptown TIF Construction Fund, increasing Transfer Out (431-1031-949300) by $413,59069 from $000 to $413,59069, and increasing Uptown TIF Transfer In (204-881100) by $413,59069 from $000 to $413,59069 Approve a FY14 budget amendment for the Dempster TIF, increasing Property Tax Current (202-811000) by $7,04200 from $128,91600 to $135,95800, and increasing Dempster TIF General Contractual (202-4063-948500) by $7,04200 from $126,91600 to $133,95800 Approve a FY15 budget amendment for the Dempster TIF, increasing Property Tax Current (202-811000) by $21,01800 from $133,95800 to $154,97600, and increasing Dempster TIF General Contractual (202-4063-948500) by $21,01800 from $131,95800 to $152,97600 Approve a FY15 purchase order increase for Perfect Turf Landscaping, Inc 1692 River Road, Des Plaines, IL 60018 by $3,00000 from $8,00000 to $11,00000 Page 1 of 6
Journal of the Proceedings for the October 6, 2014 Regular Meeting of the Park Ridge City Council (Cont) VIII6 VIII7 VIII8 Approve the contract and purchase order for the replacement of two air conditioning units at Fire Station 35 to Home Comfort Services Inc, 550 Busse Hwy, Park Ridge, Illinois in an amount not to exceed $17,52200 Approve a FY15 budget amendment for the FEMA Assistance to Firefighters Grant Program as follows: a Approve a budget amendment to increase the Fire Grant Income (100-832800) by $16,47000, from $20,00000 to $36,47000 b Approve a budget amendment to increase the Fire Emergency Services Training (100-2023-943700) by $3,00000, from $33,66500 to $36,66500 for the purpose of Vehicle and Machinery Operations class for firefighter training c Approve a budget amendment to increase the Fire Emergency Services Overtime (100-2023-915200) by $13,47000, from $224,00000 to $237,47000 for the purpose of firefighter overtime Approve warrants reviewed by Ald Sweeney for the period ending September 30, 2014 in the amount of $2,783,49137 Moved by Ald Sweeney Seconded by Ald Smith AYES: Ald Milissis, Smith, Shubert, Knight, Mazzuca, Maloney, and Sweeney (7) NAYS: None (0) Motion carried, 7 0 V Reports of City Officials A Mayor s Report 1 Cook County Sheriff s Youth Service Medal of Honor Award Mayor Schmidt provided information regarding the award which is given to high school students who have donated at least 100 hours of volunteer service Applications and information about the award can be found on the City s website or in the foyer of City Hall 2 Approve appointment to Boards & Commissions: Amelia Beck; Youth Commission for a 1 year term Moved by Ald Milissis Seconded by Ald Knight Motion carried, voice vote 3 Boards & Commissions vacancies: O Hare Airport Commission (2) currently vacant; 3 year term Liquor License Review Board (2) starting January 2015, 4 year term Zoning Board of Appeals (2) starting December 2014, 5 year term Mayor Schmidt made an announcement regarding the various vacancies available on Boards and Commissions Information can be found on the City s website Mayor Schmidt reported on his recently attended ONCC meeting He indicated that the ONCC membership voted, almost unanimously, to adopt Park Ridge s Resolution calling for the FAA to conduct an additional Supplemental Environmental Impact Study Members representing the northwest Wards of Chicago voted to support our Resolution Ald Sweeney mentioned that he read an article about the record number of complaints received regarding air traffic noise B City Council No report C City Attorney No report Page 2 of 6
Journal of the Proceedings for the October 6, 2014 Regular Meeting of the Park Ridge City Council (Cont) D City Clerk 1 November 4 City Council Meeting changed to November 5 due to the Election Clerk Henneman reported that there will be no meeting on November 3, 2014 due to the election Instead, the City Council meeting will be held on November 5, 2015 She also reported on the closing of voter registration and the dates for early voting Mayor Schmidt reminded candidates that signs should not be placed on public property or the parkways Director Zingsheim stated that signage problems are addressed as complaints are received E City Manager City Manager Hamilton indicated that the City received notice that Andrew Krier, a former Police Lieutenant for the City, recently passed away which is the reason for the flag flying at half-mast Krier provided 26-years of service to the City City Manager Hamilton referred to a memorandum recently released explaining that he is starting the process of a comprehensive review of city operations The TIF is continuing to grow exponentially requiring the City to react in a proactive stance If he believes outsourcing a service is in the best interest of the City, he would bring that suggestion to the City Council before any decision is made No decisions have been made to date Ald Mazzuca inquired if this would be part of the strategic planning cycle City Manager Hamilton explained that this is part of his responsibility If he comes back with a recommendation to do something different, he would bring it to the Council as his findings are determined The Mayor emphasized the importance of communication and keeping the City Council abreast VI Citizens Who Wish to Address the City Council on a Non-Agenda Item Charles Austin (232 N Western Avenue) addressed the flooding problem He is not happy with the lack of assistance from the Park District He shared personal experiences relating to flooding in his home and investments made to protect his property He is tired of the arrogance of the Park District and told the City Council they should condemn the Park District s property VII Reports of Boards, Commissions and Committees A Planning and Zoning Commission Ald Sweeney 1 Approve first reading of Ordinance for a Text Amendments to Section 16, Section 83, Table 4, and Section 12, regarding Medical Cannabis Dispensing Organization and Medical Cannabis Cultivation Center requirements, Zoning Case Number TA-14-01 Moved by Ald Sweeney Seconded by Ald Mazzuca Ald Sweeney provided information regarding Public Act 98-0122 which went into effect on January 1, 2014 allowing for the use of cannabis by persons with certain medical conditions It was necessary for the City to amend its Ordinance indicating where a dispensary for cannabis could be located which is proposed to be allowed only in a B-3 district as a Special Use Director Testin further explained that the City is simply placing extra controls proactively should a project come forward AYES: Ald Smith, Shubert, Knight, Mazzuca, Maloney, Sweeney, and Milissis (7) NAYS: None (0) Motion carried, 7 0 B Zoning Board of Appeals Ald Sweeney 1 Approve final reading of Ordinance for a variance to allow a reduction of off-street parking spaces from 53 to 30 spaces, and a variance to reduce the required number of loading spaces from one to zero, as required by Section 123, Table 9 and Section 1214 Table 10 of the Zoning Ordinance respectively, at 2-10 South Prairie Avenue/12-14 Main Street, Zoning Case Number V-14-04 Motion by Ald Sweeney Seconded by Ald Knight Page 3 of 6
Journal of the Proceedings for the October 6, 2014 Regular Meeting of the Park Ridge City Council (Cont) Ald Sweeney explained that the applicant is building 30-indoor parking spaces Parking was the hardship AYES: Ald Shubert, Knight, Maloney, Sweeney, Milissis, and Smith (6) NAYS: Ald Mazzuca (1) Motion carried, 6 1 C Liquor License Review Board Mayor Schmidt Mayor Schmidt reminded local businesses that the Liquor License renewal process is underway Deputy Clerk Peterson reported that License Renewal Packets will be sent within the next few days and business owners must have completed forms submitted to the City no later than November 1 Late submissions received after November 15 will be subject to a $150 late fee D O Hare Airport Commission Ald Maloney Ald Maloney reported that the next meeting is scheduled for November 19 E Historic Preservation Ald Shubert Ald Shubert reported that the next meeting is scheduled for October 8 at which time the Commission will address an application for a landmark designation at 720 S Lincoln Avenue F Procedures and Regulations Committee Ald Mazzuca 1 Approve an amendment to the City s Revenue Recognition Policy for all non-enterprise, non- property tax revenue from 120 days to 60 days effective with fiscal year end 4/30/2014 per the discussion and consent of the external auditors / Approved pursuant to the Omnibus Vote designation G Public Works Committee Ald Maloney No report H Public Safety Committee Ald Milissis No report I Finance and Budget Committee Ald Knight 1 Approve a FY14 budget amendment for the Uptown TIF Construction Fund, increasing Transfer Out (431-1031-949300) by $413,59069 from $000 to $413,59069, and increasing Uptown TIF Transfer In (204-881100) by $413,59069 from $000 to $413,59069 / Approved pursuant to the Omnibus Vote designation 2 a Approve a FY14 budget amendment for the Dempster TIF, increasing Property Tax Current (202-811000) by $7,04200 from $128,91600 to $135,95800, and increasing Dempster TIF General Contractual (202-4063-948500) by $7,04200 from $126,91600 to $133,95800 / Approved pursuant to the Omnibus Vote designation b Approve a FY15 budget amendment for the Dempster TIF, increasing Property Tax Current (202-811000) by $21,01800 from $133,95800 to $154,97600, and increasing Dempster TIF General Contractual (202-4063-948500) by $21,01800 from $131,95800 to $152,97600 / Approved pursuant to the Omnibus Vote designation 3 Approve a FY15 budget amendment for snow removal supplies to increase (100-3023- 958000) by $182,76000 from $275,00000 to $457,76000 Moved by Ald Knight Seconded by Sweeney Ald Mazzuca questioned what cut would be made for expense City Manager Hamilton explained the recommendation was to be brought back Ald Knight added that the matter would be a discussion item at the October Finance and Budget Committee meeting Page 4 of 6
Journal of the Proceedings for the October 6, 2014 Regular Meeting of the Park Ridge City Council (Cont) Ald Knight indicated that he will vote for the passage of this expense because the City needs the salt However, he spoke of past discussions regarding the City s purchasing practices and other municipalities using other purchasing methodologies for better pricing He would like a summary explaining why the City ended up paying such an increased amount City Manager Hamilton indicated he has already requested this summary from Mr McGuire, the City s procurement officer He has learned that the City must take action on a matter like this early in the year Director Zingsheim explained that last year the City had a two-year contract and ordered 2,000 tons of salt The City could have received the same amount this year with the 5% increase However, the City needs 4,000 5,000 tons He asked the state if they would allow him to purchase the 2,000 tons with the 5% increase and go out to bid for the additional salt needed, which he was told they would not allow through their joint purchasing Ald Knight commented on his dissatisfaction with the states policy and later suggested that a letter be written to a State Representative regarding this matter Ald Mazzuca suggested that Director Zingsheim could have taken the 2,000 tons at the 5% increase price and gone out to bid for the remaining amount It is his opinion that the cooperative is not giving the City the best options AYES: Ald Knight, Maloney, Sweeney, Milissis and Shubert (5) NAYS: Ald Mazzuca, and Smith (2) Motion carried, 5 2 4 a Approve a FY15 purchase order increase for ADP, Inc, PO box 0500, Carol Stream, IL 60132-0500, by $41,919 from $48,311 to $90,230 Moved by Ald Knight Seconded by Ald Sweeney Ald Mazzuca commented on the memorandum provided He questioned if it was communicated that only half was being placed in the budget during the budget session City Manager Hamilton indicated that he would have appreciated having this question presented 12 days ago when the information was made available He could not remember specifically and referred the question to Ms Lamberg, the Finance Manager Ms Lamberg explained that she remembers the Finance Director budgeting the expense for FY15 and that the purchase order was done at 50% because there were some unknown factors in determining the final amount In closing, he believes any staff member who writes a memo should be prepared to address any inquiry Ald Shubert opined that Ald Mazzuca could have contacted City Manager Hamilton before the meeting with his inquiry He suggested providing staff with advance notice allowing them to properly respond to a question without putting them on the spot, allowing for a more productive discussion Ald Mazzuca also inquired whether there were any other items from the budget session were handled similarly to this where the full amount was not budgeted Mayor Schmidt preferred to have this question addressed during New Business AYES: Ald Maloney, Sweeney, Milissis, Smith, Shubert, and Knight (6) NAYS: Ald Mazzuca Motion carried, 6 1 b Approve a FY15 purchase order increase for Tyler Technologies, Inc, 5949 Sherry Lane, Suite 400, Dallas TX, 75267-8168 by $9,078 from $57,907 to $66,985 Moved by Ald Knight Seconded by Ald Sweeney Page 5 of 6
Journal of the Proceedings for the October 6, 2014 Regular Meeting of the Park Ridge City Council (Cont) AYES: Ald Maloney, Sweeney, Milissis, Smith, Shubert, Knight, and Mazzuca (7) NAYS: None (0) Motion carried, 7 1 5 Approve a FY15 purchase order increase for Perfect Turf Landscaping, Inc 1692 River Road, Des Plaines, IL 60018 by $3,00000 from $8,00000 to $11,00000 / Approved pursuant to the Omnibus Vote designation 6 Approve the contract and purchase order for the replacement of two air conditioning units at Fire Station 35 to Home Comfort Services Inc, 550 Busse Hwy, Park Ridge, Illinois in an amount not to exceed $17,52200 / Approved pursuant to the Omnibus Vote designation 7 Approve a FY15 budget amendment for the FEMA Assistance to Firefighters Grant Program as follows: a Approve a budget amendment to increase the Fire Grant Income (100-832800) by $16,47000, from $20,00000 to $36,47000 / Approved pursuant to the Omnibus Vote designation b Approve a budget amendment to increase the Fire Emergency Services Training (100-2023-943700) by $3,00000, from $33,66500 to $36,66500 for the purpose of Vehicle and Machinery Operations class for firefighter training / Approved pursuant to the Omnibus Vote designation c Approve a budget amendment to increase the Fire Emergency Services Overtime (100-2023-915200) by $13,47000, from $224,00000 to $237,47000 for the purpose of firefighter overtime / Approved pursuant to the Omnibus Vote designation VIII New Business For announcement, deliberation, and/or discussion only; no official action will be taken Ald Mazzuca requested a list of all items that were partially accounted for with Purchase Orders in the budget process, similar to the one with ADP Ald Knight posed several questions to Finance Manager Lamberg regarding the budgeting of ADP items He clarified with Ms Lamberg that the budget is right and that a Purchase Order was issued for less than the budgeted amount After further discussion, it was determined that this was a rogue item Ald Mazzuca indicated no fuher information was required Director Zingsheim has no information to provide on the Touhy Avenue project Mayor Schmidt suggested that it is time that he get involved IX Adjournment The meeting adjourned at 7:53 pm Transcribed by: Cheryl L Peterson, Deputy Clerk Approved by the City Council this 20 th day of October, 2014 Attest: David F Schmidt, Mayor Betty W Henneman, City Clerk Page 6 of 6