Page 1 of 5 The Martinsville City School Board met at 6:00 P. M. on June 12, 2017 at the Martinsville City Municipal Building in City Council Chambers. Present: Dr. Joan B. Montgomery, Chairperson; Mr. Lawrence E. Mitchell, Vice-Chairman; Mr. Victor J. Correa; Mr. Eric A. Hruza; Mrs. Donna Dillard, Dr. Zebedee Talley Jr., Superintendent; Mrs. Janie C. Fulcher, Clerk. Dr. Montgomery called the board members to order at 6:00 P. M. and welcomed all visitors to the meeting. Dr. Talley gave the invocation immediately following the call to order. Citizen Comments Registered Speakers: No citizens registered to speak. Recognitions: The Board recognized MHS Track team members who recently won state championship titles. Justin Manns who won the state 2A triple jump, setting a new record with his jump distance and Sidney Allen who won the state 1600 meter run. The Board recognized Martinsville High School who won the first After-Prom Party Video contest sponsored by RAYSAC, Roanoke Area Youth Substance Abuse Collation. Along with a $100 prize incentive for the After-Prom fund, the video submitted by MHS will be used to promote the After-Prom Party initiative across the state. Information Agenda: A. Dr. Talley presented an update on the number of teaching vacancies left to fill for the 2017-2018 school year. He indicated there were currently 10 teaching vacancies open for next year. B. Dr. Talley presented an update on testing and indicated that final results would come out in September. He also indicated that testing was still ongoing during summer school and results were not yet available. Consent Agenda: A. Consideration of minutes from the May 8, 2017 regular meeting. B. Financial report for period ending May 31, 2017. Upon a motion by Mr. Hruza and seconded by Mrs. Dillard, the Board unanimously approved the consent agenda contingent upon corrections to the May 8, 2017 minutes under the section Matters from the Board. VSBA 2017 Media Honor Roll Dr. Talley presented two resolutions to the Board for consideration of nominating Mr. Brian Carlton and Mrs. Amie Pickeral-Knowles to the VSBA 2017 Media Honor Roll. Upon a motion by Mr. Correa and seconded by Mr. Hruza, the Board unanimously approved the resolutions as presented.
Page 2 of 5 Policy JHCF Student Wellness Dr. Talley presented for consideration, policy JHCF Student Wellness. Mrs. Felicia Preston, Director of Pupil Personnel and Mrs. Sheliah Williams, Director of School Nutrition gave an overview of the changes to recent legislation and regulations which prompted and update to the current policy. New policy regulations based on the legislation updates are being developed and will be presented for consideration at a later date. Upon a motion by Mr. Correa and seconded by Mr. Mitchell, the Board unanimously approved the changes to the policy as presented. VSBA Policy Services Agreement Dr. Talley presented for consideration, the proposed agreement to continue membership with the VSBA Policy Services. The VSBA Policy Services membership is renewable each year and the cost for FY18 will be $2,500.00. Upon a motion by Mr. Mitchell and seconded by Mr. Correa, the Board unanimously approved to renew the membership agreement with the VSBA Policy Services for 2017-2018 as presented. Consolidated Application Request for Federal Funds Mrs. Angilee Downing, Assistant Superintendent for Instruction, presented a request for permission to apply for federal funds in the amount of $1,203,630.02 under the Elementary Secondary Education Act. The specific funding areas are as follows: $1,031,353.11 Title 1 Part A: Improving Basic Programs $118,565.73 Title II Part A: Preparing, Training, & Recruiting High Quality Teachers and Principals $8,970.80 Title III: Language Instruction for Limited English Proficient Students $44,740.38 Title V Part B, Subpart 2: Rural and Low-Income School Programs Upon a motion by Mr. Correa and seconded by Mr. Hruza, the Board unanimously approved the request to apply for federal funds as presented. Title III Application Request Mrs. Tamra Vaughan presented a request to apply for federal funds under Title III, Part A: Language Instruction for English Learners and Immigrant Students. Upon a motion by Mr. Correa and seconded by Mr. Hruza, the Board unanimously approved the request to apply for Title III funds as presented. For information purposes, Mrs. Vaughan also provided an article from The Washington Post entitled A new marker of success at graduation: The seal of biliteracy. Mrs. Vaughan indicated that several students from Martinsville High School had participated in taking the test discussed in the article and that several more students at the high school qualified to take the test in the future.
Page 3 of 5 Authorization for Superintendent to Employ Personnel Dr. Talley requested the Board grant authority for him to employ personnel for the 2017-2018 school year as needed. Upon a motion by Mr. Mitchell and seconded by Mrs. Dillard, the Board unanimously approved to authorize the superintendent to employ personnel for the 2017-2018 school year. Authorization for Superintendent to Assign Personnel In accordance with 22.1-297 of the Code of Virginia, Dr. Talley requested the Board grant him the authority to assign personnel to positions for the 2017-2018 school year. Upon a motion by Mr. Mitchell and seconded by Mr. Hruza, the Board unanimously approved to authorize the superintendent to assign personnel to positions accordingly for the 2017-2018 school year. Appointment of Superintendent Designees Dr. Talley requested the Board appoint Mrs. Angilee Downing, Assistant Superintendent for Instruction, Dr. Paulette Simington, Executive Director of Special Education & Student Services, and Mr. Travis Clemons, Executive Director of Administrative Services to be designees of the school division in absence of the superintendent. Upon a motion by Mr. Correa and seconded by Mr. Hruza, the Board unanimously approved the appointment of the superintendent designees as recommended. Superintendent s Reports: A. Dr. Talley presented a brief summary of the monthly highlights and the end of school activities. Matters from the Board: Mr. Mitchell thanked Mr. Slaughter and the staff of the Martinsville Police Department and the Martinsville Sheriff s Office for providing a safe environment during graduation. Mrs. Dillard requested to know the difference in the number students receiving a standard diploma versus an advanced diploma for 2016-2017. She also inquired about the criteria necessary to obtain an advanced diploma over a standard diploma. Reminder of Dates: Dr. Talley reminded the Board of these upcoming dates and events: A. Staff Holidays - July 3 & 4 B. Next Board Meeting - July 10 C. VSBA Conference on Education July 18 D. First Day of School August 9 E. School Board Retreat August 29 Unregistered Citizen Comments: None
Page 4 of 5 Communications: None Closed Session: Upon a motion by Mr. Hruza and seconded by Mr. Correa and with the following roll call vote, the following motion to go into closed session passed: Dr. Montgomery yes; Mr. Mitchell yes; Mr. Correa yes; Mr. Hruza yes; Mrs. Dillard - yes. Pursuant to Section 2.2-3711 (A) of the Code of Virginia, the Board convened in closed session for the purpose of discussing the following specific matters: A. Discussion and consideration of the evaluation, employment, assignment, and reassignment of employees of the Martinsville City Schools as authorized by Section 2.2-3711 (A) (1) of the Virginia Freedom of Information Act Return to Regular Session: Upon a motion by Mr. Mitchell and seconded by Mr. Hruza, the Board unanimously approved to return to open session. Certification of Closed Session: Upon returning to open session, the certification of closed session was read by the Clerk and with the following roll call vote, the closed session meeting was certified with the following approval vote: Dr. Montgomery yes; Mr. Mitchell yes; Mr. Correa yes; Mr. Hruza yes; Mrs. Dillard - yes. Approval of Personnel Items: Upon a motion by Mr. Mitchell and seconded by Mr. Correa, the following personnel items were approved: Personnel item 1 Retirements: Denise Morrison Resignations: Melissa Denning Audrey Franklin Paul Gundacker Ramona Haley Angelle Lewis Wendy Lynskey Alexandra Mills Paulette Mullins-Carter Nicole Nowlin Stacy Pimm Cerita Saunders Alicia Simonds Jennifer Yonker
Page 5 of 5 Appointments: Effective for 2017-2018: Frances Barner, Teacher Katherine Dowling, Teacher Pamela Draper-Cabiness, Teacher Kathleen Fisher, Teacher Shekeem Hairston, Teacher Samantha Hodges, Teacher Jessica James, PowerSchool Mary Ann Jennings Martha Lambert, Teacher Administrator Coordinator of Humanities Daniel Martin, Teacher Ciera Moore, Teacher Kevin Paitsel, Teacher Mary Paige Price, Teacher Nathan Tanner, Teacher Anjanette Turner, Teacher Heather Willard, Teacher Coaching: Effective for 2017-2018: Nathan Tanner, MHS Varsity Football Head Coach Adjournment: Upon a motion by Mr. Correa and seconded by Mrs. Dillard, the Board unanimously approved to adjourn the meeting 9:10 P. M. Dr. Joan B. Montgomery, Chairman Janie C. Fulcher, Clerk