MINUTES OF THE REGULAR MEETING BOARD OF EDUCATION UNION SCHOOL DISTRICT Tulsa, Oklahoma April 13, 2015 The Union Board of Education met in regular session on Monday, April 13, 2015, at 7:00 p.m. in the Board Room of the Union Education Service Center pursuant to written notice given to the County Clerk of Tulsa County before the fifteenth day of December 2014 as required by Title 25, Oklahoma Statutes, 301-314. The time, place and agenda of this meeting was posted in prominent public view at the location of this meeting at least 24 hours in advance excluding Saturdays, Sundays, and holidays. CALL TO ORDER FLAG SALUTE MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT ADOPTION OF THE AGENDA CONSENT AGENDA The meeting was called to order at 7:00 p.m. by Patrick Coyle, president. The flag salute was led by Mr. Coyle. Mr. Ken Kinnear, Ms. Stacey Roemerman, Ms. Heather McAdams, Mr. Jeff Bennett, and Mr. Coyle. Superintendent Dr. Kirt Hartzler, Chief Financial Officer Debbie Jacoby, Associate Superintendent Dr. Kathy Dodd, Assistant Superintendent Charlie Bushyhead, Executive Director of Elementary Education Sandi Calvin, Executive Director of Secondary Education Lisa Witcher, Senior Executive Director of Human Resources Cindy Solomon, Executive Director of Technology Todd Borland, and others. Mr. Coyle noted the addition of Consent Agenda Attachment X after packets were sent out, but prior to posting. The agenda was adopted as posted. Ms. Roemerman moved for approval of items on the consent agenda as follows: Minutes of the March 9, 2015, regular Board meeting; Out-of-state travel requests from the following: - Ubotics team members to a FIRST FRC Regional competition in St. Louis, Missouri, April 22-26, 2015; - BPA president Michael Hill to the National Leadership Conference in Anaheim, California, May 6-10, 2015; Board Minutes 4-13-2015 1 Consent Agenda Attachment A
Board Minutes 4-13-2015 2 - Forensic Society students to the NSDA National Speech and Debate Tournament in Dallas, Texas, June 13-20, 2015; - Vendor-paid travel for Director of Child Nutrition Lisa Griffin to the USDA Southwest Region workshop in Oxford, Mississippi, April 14-15, 2015, with all travel expenses paid by USDA; UMAC Facilities Use and License Agreements, and authorize Director of Facilities Sarah McBryde as the Superintendent s designee to sign the agreements; Memorandum of Understanding with the Boy Scouts of America, Indian Nations Council, to provide an enrichment activity for McAuliffe 4 th and 5 th grade students at the Jack Graves Scout Reservation May 11-14, 2015, for a total cost of $840.00 from the Lobeck Taylor Family Foundation grant, and authorize the Superintendent or designee to sign the Memorandum of Understanding with the Aaron K. Stern Foundation for an eight-day camping experience for 25 6 th & 7 th grade Carrera students, and authorize the Superintendent or designee to sign the Memorandum of Understanding with the Oklahoma Center for Community Justice for the Middletown program for middle school students, and authorize the Superintendent or designee to sign the Lease agreement with the Mabee Center for 2015 High School Commencement Wednesday, May 13, 2015, in the total amount of $17,000.00 from Activity funds, and authorize the Superintendent or designee to sign the Modification to the school-based services agreement approved June 9, 2014, with the Oklahoma Department of Human Services for three (3) social workers/counselors with a price increase in the amount of $13,500.00 from the General fund, and authorize the Superintendent or designee to sign the modification; Terms of Service with Infinite Campus for Digital Repository Services at no additional cost to the district, and authorize Program Director Kelly Brassfield to activate the service online; Speaker contract with Neil Sturomski for a workshop for GED teachers April 29, 2015, in the amount of $1,000.00 from the General fund, and authorize the Superintendent or designee to sign the contract;
Board Minutes 4-13-2015 3 Facility Use and License Agreement with First Freewill Baptist Church in Wagoner to provide ABE/GED classes, and authorize the Superintendent or designee to sign the Facility Use and License Agreement with Sanctuary Church in Jenks to provide ABE/GED/ESL classes, and authorize the Superintendent or designee to sign the Master Consulting Services Agreement and Statement of Work, Time and Eligibility Services Agreement with American Fidelity Administrative Services LLC for software licenses for Worxtime software, and authorize the Senior Executive Director of Human Resources to sign the associated agreements and make payment under the agreements; Service Agreement with AmericanChecked for background-checking services in the amount of $36.50 per name, and authorize the Senior Executive Director of Human Resources to sign the contract and initiate payment under the contract; Agreement with Providence Working Canines, Inc., for safety and deterrence sweeps for the 2015-2016 school year in the amount of $20,000.00 from the General fund, and authorize the Superintendent or designee to sign the Authorization of the Program Director of Payroll to sign the IRS form and make payment of the Patient-Centered Outcomes Research Institute (PCORI) fee as required by the Affordable Care Act in the amount of $2,964.00 from the General fund; Transfer of students under the Education Open Transfer Act for the 2015-2016 school year; Resignations and terminations of certified and/or support staff for the 2013-2014 and 2014-2015 school years; Effective dates of employment of certified and/or support staff, employment changes, and other payments for the 2014-2015 school year; Declaration of equipment as surplus and authorize disposal of same through donation, sale to KC Computer Brokers, or sale to the public; Activity fund budgets, budget revisions, fundraising requests, and fund transfers for the 2014-2015 fiscal year; Contracts for consignment fund raisers and authorization of site activity fund custodians to execute the contracts; and activity fund encumbrances for 10% of projected sales;
Approval of district financial statements and approval to issue, revise, pay and close encumbrances and claims #21505491 through #21505983 totaling $1,704,189.20, and the release of payroll encumbrances for payment totaling $7,723,405.93, and approval of supplemental PO list #21505984 through #21506425 totaling $1,975,783.01; Final authorization to issue, revise, pay, and close encumbrances and claims for all purchase orders issued in fiscal year 2014-2015 #21500001 through #21505983 totaling $47,931,894.42, and payroll encumbrances totaling $33,461,622.87 for a total of $81,393,517.29; Agreement with the College Board to pilot the electronic submission of AP Foreign Language exams, and authorize Math Curriculum Specialist Dr. Shannan Bittle to sign the online agreement. Mr. Kinnear seconded the USPA REPORT UCTA REPORT COMMUNICATIONS COMMENTS FROM THE AUDIENCE REGARDING THE AGENDA UCTA president Deena Churchill reported they are sending seven delegates to OEA Delegate Assembly April 24 & 25, they are preparing for negotiations, and looking forward to state testing. BUSINESS AGENDA DEMONSTRATION OF HUMAN FOOSBALL TABLE Science/STEM Curriculum Specialist Bill Murphy introduced 7 th grade Pre-Engineering teacher Tiffany Bolding and her team of engineering students who gave a demonstration of their human foosball table. The prototype design was chosen for an exhibit at the Tulsa Children s Museum. Board Minutes 4-13-2015 4
AGREEMENT WITH INTERNATIONAL INSURANCE BROKERS (IIB) Ms. Solomon recommended the Board approve a contract with International Insurance Brokers, LTD., LLC, for broker services for property/casualty/liability/workers compensation coverage in the amount of $140,000.00 from the General and Building funds and authorize the Senior Executive Director of Human Resources to sign the contract and initiate payments associated with the contract. Ms. McAdams moved for approval. Mr. Kinnear seconded the INSURANCE RENEWAL RECOMMENDATIONS Ms. Solomon recommended the Board approve insurance renewals for general liability/auto and other specified coverages for the policy year beginning July 1, 2015, and authorize the Senior Executive Director of Human Resources to sign any associated contract(s) and initiate payments under the associated contracts. Mr. Kinnear moved for approval. Ms. Roemerman seconded the PURCHASE OF FURNITURE FOR ADULT EDUCATION Director of Adult Education JoAnna Jamison recommended the Board approve the purchase of furniture for the Adult Education program from L & M Office Furniture in the total amount of $109,150.86 from the General fund, projects 319, 731, and 732. Ms. McAdams moved for approval. Mr. Bennett seconded the PURCHASE OF WIRELESS ACCESS POINTS Mr. Borland recommended the Board approve the purchase of eighty five (85) wireless access points for the High School and 9 th Grade Center from Peak Uptime in the amount of $138,706.90 from Grant/General funds. Board Minutes 4-13-2015 5
Mr. Kinnear moved for approval. Mr. Bennett seconded the RESOLUTION FOR SCHOOLS AND LIBRARIES UNIVERSAL SERVICES (E-RATE) Mr. Borland recommended the Board approve the Resolution for Schools and Libraries Universal Services (E-Rate) for 2015-2016 authorizing filing of the Form 471 applications for funding for 2015-2016, and payment of the applicant s share upon approval of funding and receipt of services. Ms. Roemerman moved for approval. Mr. Kinnear seconded the ANNUAL AUDIT CONTRACT Ms. Jacoby recommended the Board approve the contract with McGladrey, LLP (formerly Cole & Reed, P.C.) Certified Public Accountants to perform an external financial audit of the 2014-2015 fiscal year at a fee not to exceed $85,000 from the General fund. Ms. McAdams moved for approval. Mr. Kinnear seconded the NEW BUSINESS COMMENTS FROM THE AUDIENCE ADJOURNMENT Ms. McAdams moved to adjourn the meeting. Mr. Kinnear seconded the The meeting adjourned at 7:36 p.m. Beverly Thummel, Board Secretary Board Minutes 4-13-2015 6
Regular Meeting Board of Education Union Public Schools Minutes of the April 13, 2015, regular meeting were approved by a majority vote of the Union Board of Education on May 11, 2015. Stacey Roemerman, Clerk Union Board of Education Board Minutes 4-13-2015 7