Henderson ISD. Regular. Tuesday, June 13, :30 PM

Henderson ISD Regular Tuesday, June 13, 2017 5:30 PM

Agenda of Regular Meeting The Board of Trustees Henderson ISD A Regular Meeting of the Board of Trustees of Henderson ISD will be held June 13, 2017, beginning at 5:30 PM in the HISD Boardroom, 200 N. High Street, Henderson, Texas. The subjects to be discussed or considered or upon which any formal action may be taken are as listed below. Items do not have to be taken in the order shown on this meeting notice. Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. 1. Call to Order, Invocation, and Pledges 2. Recognition of Guests 3. Open Forum 4. Consider Approval of Consent Items 4 A. Approve minutes of meeting held on May 9, 2017 5 B. Approve Financial Reports & Check Register for May 2017 9 5. Consider Approval of Final Payment to Pogue Construction 62 6. Consider Transfer of Ruby Dean Funds to HISD Education Foundation 64 7. Consider Approval of Board Policies AF(LOCAL), DBA(LOCAL), DCA(LOCAL), DK(LOCAL), EB(LOCAL), EEB(LOCAL), FDA(LOCAL), FO(LOCAL) 8. Consider Approval of Region 7 Service Contract for 2017-2018 80 9. Hear Report on Teacher Evaluation System (T-TESS) 83 10. Hear Report on HISD Construction Projects 85 11. Appoint Delegate to TASB Delegate Assembly 86 12. Set Date, Time, and Location of next Regular Board Meeting 87 13. Superintendent's Report 88 A. Enrollment/Attendance Report 89 B. Drug Testing Report C. Floral Certifications D. Legislative Report 65

E. Summer School Report F. Graduation 2018 14. Closed Meeting: A Closed Meeting may be held for discussion under the provisions of Texas Government Code Section 551.071, 551.072, 551.074 & 551.076 pursuant to HISD Policy BEC. Items to be discussed include, but are not limited to: A. Discuss Personnel B. Hire Personnel C. Consider Employment of Special Education Director 15. Consideration and possible action on items discussed in Closed Meeting 16. Adjournment

Henderson ISD Board Background Subject: Consider Approval of Consent Agenda Presented for: Action X Report Only Background Information Three items are on the consent agenda for your consideration. A. Approval of minutes from the May 9, 2017 meeting. B. Approval of financial reports and check register for May, 2017. Recommendation: Approve the consent agenda as presented. Contact Person(s): Keith Boles Bill Stanley 4

13 2017 MAY 9, 2017 The Board of Trustees of Henderson ISD met Tuesday, May 9, 2017, at 5:30 PM in the HISD Boardroom, 200 N. High Street, Henderson, Texas with the following members present: Jean Williams Jon Best Mary Sue Wolfe Jon Johnston Clay Wilder Jamey Holmes and Harold Sentmore were absent. Chairman Jean Williams called the meeting to order. Mr. Jon Best gave the invocation and Dr. Raylene Conner led the pledges to the United States and Texas flags. Chairman Williams welcomed and recognized guests. Mrs. Stacey Johnson introduced the HISD Teacher of the Year recipients from each campus: those in attendance were Monica McNew, Kindergarten Teacher at Wylie Primary, Connie Carter, 3 rd Grade Teacher at Wylie Elementary, and, Russell Wylie, Algebra I Teacher at Henderson High School. Rebecca Prior, Music Teacher at Northside and Emily Mansinger, 8 th Grade Math Teacher at Henderson Middle School were not able to attend. HISD is proud to have teachers who go above and beyond for their students. Chairman Williams gave a word of thanks for the dedication of these teachers. No one signed to speak in Open Forum. Mr. Mark Rauzzi of Claycomb Architects gave a report on the Stadium Improvements. Masonry Walls and Structural Steel work is also complete, HVAC, electrical and plumbing are on-going. Soon to begin: the brick veneer installation, the concrete steps being poured, and, the installation of low walls and retaining walls. The project is on track and the brick veneer should be complete by graduation. Superintendent Boles reported that plans are underway for graduation and the district is planning to offer shuttles to the stadium and is looking in to other areas to make access as easy as possible. Mr. Rauzzi provided renderings of Phase II, the Press Box. Superintendent Boles reported that renderings for Chamberlain and Central were still in the planning stages. Superintendent Boles presented for consideration the Naming of the New Lions Stadium Field House. In recognition of Mr. Grady Ash s gift, Superintendent Boles recommended naming the building the H. Grady Ash Jr. Field House. Mrs. Mary Sue Wolfe made the motion to approve naming the new Lions Stadium facility the H. Grady Ash Jr. Field House and Mr. Jon Johnston seconded the motion. The motion carried unanimously 5-0. Mrs. Jessica Bridges, Chair of SHAC gave a report on the accomplishments and plans of the HISD Health Advisory Committee. SHAC met four times during the 5

14 2017 school year and made several suggestions and sponsored the following events: High School Health Fair, Shattered Dreams Program at High School, EKG screenings for HISD athletes, drill team, cheerleaders and band students, and, also offered UIL physicals and immunization clinics for Middle School and High School. Mrs. Bridges reported that the meeting dates for the 2017-2018 school year have been set and nominations for the 2017-2018 School Health Advisory Council have been made and asked the Board to approve the council. Mr. Jon Johnston made the motion to approve the nominations for the 2017-2018 School Health Advisory Council and Mr. Clay Wilder seconded the motion. The motion carried unanimously 5-0. Superintendent Boles presented for consideration and approval the Consent Items: Approve minutes of meeting held on April 11, 2017 Approve Financial Reports & Check Register for April 2017 2017 Estimated Taxable Values Superintendent Boles reported that the 2017 Preliminary Tax Values were down as compared to the 2016 as follows: 2017 Estimated Value is $1,361,925,000 as compared to 2016 Estimated Value $1,445,147,000. Budget assumption will be based on an $800,000 revenue reduction and ADA. Positive note, the district has a great fund balance. Mr. Clay Wilder made the motion to approve the consent items as presented and Mrs. Mary Sue Wolfe seconded the motion. The motion carried unanimously 5-0. Superintendent Boles presented for consideration and approval the Bank Depository Contract for 2017-2018. HISD issued an RFP notice and received proposals from the following: Citizens National Bank, Texas Bank, and BTH Bank. After a thorough analysis of the proposals to determine the best value for the district, based on proposed fees and interest rates, the recommendation is to award the bank depository contract to Texas Bank. The contract is for a two-year period and may be extended for an additional two-year term. The contract must be approved by June 15, 2017 and submitted to TEA. Mr. Jon Johnston made the motion to award Texas Bank the bank depository contract as presented and Mr. Jon Best seconded the motion. The motion carried unanimously 5-0. Superintendent Boles presented for consideration and approval the contract for services with the Audit Firm. HISD contracted with Axley and Rode for the 2016 Audit and is recommending extending the contract for the same fee of $28,000 for the 2017 Audit. Mr. Jon Best made the motion to approve the contract with Axley and Rode for the 2016-2017 Fiscal Year Audit and Mr. Clay Wilder seconded the motion. The motion carried unanimously 5-0. Superintendent Boles presented for consideration and approval the recommended proposal for the Northside Kitchen Equipment renovation. HISD received two proposals for the project: Kirby for $145,000 and Kommercial Kitchens for $117,225. HISD Child Nutrition will be funding the project from their fund balance. The renovation will include new flooring. The recommendation is for Kommercial Kitchens for $117,450 which includes the salvage of the old equipment. Mr. Jon Best made the motion to approve the recommended proposal from Kommercial 6

15 Kitchens and Mrs. Mary Sue Wolfe seconded the motion. The motion carried unanimously 5-0. Mr. Kevin Bryan presented for consideration and approval the 1:1 Computer Device Proposals. HISD received three proposals for technology items for the student device initiative for Henderson High School targeting grades 9, 10 & 11, with 40 devices going to Middle School and 100 devices for use by Seniors. The recommendation is to accept the proposal from SHI for $158,922.40 for the following items: 749 Asus Chromebooks, 740 Google Management License, 740 GoGuardian, and 740 Higher Ground cases. Mr. Jon Johnston made the motion to approve the recommended proposal from SHI and Mr. Clay Wilder seconded the motion. The motion carried unanimously 5-0. Mr. Kevin Bryan presented for consideration and approval the Computer Replacement Proposal for our seven-year technology replacement cycle for equipment that has reached end-of- life. The district received pricing proposals from four vendors for desktop and laptop systems and the recommendation is to go with CDW-G for $149,478.48 for 38 Dell Latitude, 188 Dell Optiplex, 188 Dell Monitor and 188 Dell USB Sound Bar. Mr. Clay Wilder made the motion to approve the recommended proposal from CDW-G for $139,478.48 and Mrs. Mary Sue Wolfe seconded the motion. The motion carried unanimously 5-0. Superintendent Boles Conducted 1st Reading on Board Policies AF(LOCAL), DBA(LOCAL), DCA(LOCAL), DK(LOCAL), EB(LOCAL), EEB(LOCAL), FDA(LOCAL), FO(LOCAL). With the approval of the HISD District of Innovation Plan it was necessary to update these policies. TASB has prepared the changes to reflect the plan. The Board of Trustees set their next regular meeting for Tuesday, June 13, 2017, at 5:30 p.m. in the Boardroom of the HISD Administration Building. The Board also set a Special Meeting for a Budget Study for Tuesday, June 20, 2017 at 5:30 p.m. Superintendent Boles reported on the following: Enrollment/Attendance Report As of April 28, 2017 enrollment stands at 3441.5 and the attendance rate is at 96.11%. Legislative Update Legislative session coming to the end HB 22, Accountability Rating, reduces domains from 5 to 3 and there is no summative grade: HB 515 reduces testing which is regulated by federal law for the following: 4 & 7 writing, 8 th grade Social Students, US History EOC at HS (replace by US Citizenship Test): Senate Bill 463 changes in Graduation Committee STAAR Testing Report Results for Grade 5 and 8 Reading and Math good. Students that did not pass will have another chance to retest before school is out and another change during the summer. Graduation is scheduled for Friday, May 26, 2017 at 8:00 p.m. Thirteen seniors have not passed all EOC test, still waiting on scores of those that retested. All have been before the Graduation committee and have been assigned a project. 2017 7

16 The Board of Trustees at 6:45 p.m. convened in closed session in accordance with the Texas Open Meetings Act. Closed Meeting: A Closed Meeting may be held for discussion under the provisions of Texas Government Code Section 551.071, 551.072, 551.074 & 551.076 pursuant to HISD Policy BEC. Items to be discussed include, but are not limited to: Discuss Personnel Hire Personnel Accept Resignation of Jason Chamberland Discuss Real Estate The Board of Trustees ended closed session at 7:38 p.m. Upon return to Open Session the Board of Trustees took the following action with a motion by Mrs. Mary Sue Wolfe and a second by Mr. Jon Johnston: Hired Mrs. Amanda Wallace as Human Resources Director; renewed the 2017-2018 10-month probationary contract for Dee Lee Smith at Henderson High School; and, hired the following applicants (see attached) on one-year probationary contracts for the 2017-2018 school year. The motion carried unanimously 5-0. The Board of Trustees with a motion by Mr. Jon Johnston and a second by Mr. Clay Wilder voted unanimously 5-0 to accept the resignation of Jason Chamberland. The Board of Trustees with a motion by Mr. Clay Wilder and a second by Mrs. Mary Sue Wolfe also approved waiving DC(LOCAL) allowing Superintendent Boles to approve contracts until September 1, 2017. The motion carried unanimously 5-0. With no further business, the meeting was adjourned. ATTEST: Chairman Secretary 2017 8

Henderson ISD Board Background Subject: Financial Reports and Check Register for May, 2017 Presented for: Action X _ Report Only Background Information Attached is a copy of the consolidated check register, revenue/expenditure comparison report, and the investment/cash report as of May, 2017. Also attached is the YTD Middle School Construction check register. If any checks were written over $25,000 that were not normally generated from payroll, budgeted food purchases, or utilities there is an attached description of each attached to this memo. Lists of all checks written over $25,000 are included. Recommendation: Recommend that the Board approve the financial reports and check register as presented. Contact Person(s): Bill Stanley (903) 655-5044 9

Henderson ISD Board Background Subject: Consider Approval of Final Payment to Pogue Construction Presented for: Action_ X Report Only Background Information Attached is the final pay application for Pogue Construction. Please note that HISD will hold the 5% retainage for both HVAC and roofing contractors ($122,181). At this time, there is still a leak at HMS that has not been resolved. All other punch list items have been resolved to our satisfaction. Please note that our contract with Pogue Construction is for $25,408,740. The current payment of $1,743,589 will leave a balance of $208,206. $122,181 will be for the retainage. The remaining $86,025 is the amount that the project came in under budget. Recommendation: Approve final payment with retainage reductions to Pogue Construction. Contact Person(s): Keith Boles 62

Henderson ISD Board Background Subject: Consider Transfer of Ruby Dean Funds to HISD Education Foundation Presented for: Action_ X Report Only Background Information HISD has received permission from David Boren, Executor of the Ruby Dean Estate, granting permission to move the funds from HISD to the HISD Education Foundation. The Ruby Dean fund currently has a balance of $679,855 with a scholarship commitment to six students totaling $136,000. The HISD Education Foundation currently utilizes CNB Wealth Management for their investments. Tom Weaver has indicated that the funds would be placed in an investment strategy similar to the Hale investments. The strategy would consist of a 40% equities and 60% bond funds. The expected return is 4-5% over the next five years. Recommendation: Approve transfer of Ruby Dean funds to HISD Education Foundation. Contact Person(s): Keith Boles 64

Henderson ISD Board Background Subject: Consider Approval of Board Policies AF, DBA, DCA, DK, EB, EEB, FDA, and FO (LOCAL) Presented for: Action X _ Report Only Background Information A first reading of the updated policies was presented at the May board meeting. The HISD District of Innovation plan was approved by the board. Since the plan changes several (local) policies, the policies have to be updated and the DOI plan referenced. TASB has prepared the following policies that reflect the changes required by the DOI plan. Copies of the policies are attached. Recommendation: Approve LOCAL policy changes as presented. Contact Person(s): Raylene Connor Keith Boles 65

Henderson ISD Board Background Subject: Consider Approval of Region VII Education Service Center Contract for 2017-2018 Presented for: Action X Report Only Background Information Henderson ISD contracts with Education Service Center Region VII annually for professional development, data management, Head Start, and purchasing, technology, and other services. Attached is a list of proposed Region VII service agreements with their associated costs. The total cost of these service agreements is approximately $104,170.50. Recommendation: Approve the Education Service Center Region VII contracts for the 2017-2018 school year. Contact Person(s): Raylene Conner (903) 655-5025 80

Service Agreements for Contract Year 2017/2018 As of Tuesday, June 6, 2017, HENDERSON ISD has proposed the selection of the following services: 81 Academic Content Cooperative test1 Academic Content Cooperative $39703.00 Title III Bilingual/ESL Contracted Services test1 Title III Bilingual/ESL - Contracted $5092.00 Career and Technical Education Contracted Services test1 CTE - Contracted Service $6808.00 Digital Learning test1 Digital Learning Basic Membership Fee $1200.00 Discovery Education Streaming $6702.00 Video Conference Bridging Service $2800.00 DMAC Solutions test1 Option 1 (6 uploads/year) $1117.00 FormWorks $500.00 Appraisals $1250.00 PGP $800.00 RTI $2500.00 State Assessment $1200.00 TAG $1250.00 TEKScore $1000.00 etrain Online Legal Training test1 Online Training Blood Borne Pathogens $1750.00 Fine Arts Cooperative test1 Fine Arts $500.00 Health, Nurses, and PE Cooperative test1 Nurses, Health, and PE $1500.00 Personnel Services Cooperative test1 Personnel Cooperative $2275.00 Purchasing Cooperative test1

Purchasing Cooperative $2118.50 Rosetta Stone test1 Rosetta Stone $4182.00 Professional School Counselor test1 Guidance and Counseling Contracted $1600.00 Head Start test1 Head Start $0.00 Total of proposed selections $85,847.50 page 2 of 2 82

Henderson ISD Board Background Subject: Hear Report on Teacher Evaluation System Presented for: Action Report Only X Background Information The new Texas Teacher Evaluation and Support System replaced the old PDAS system in the 2016-2017 school year. PDAS had been the standard appraisal system since 1997. T-TESS was created to be more collaborative with a focus on instructional and professional improvement. T-TESS stresses the development of self-assessment, reflection, and adjustment. T-TESS consists of four domains that include: planning, instruction, learning environment, and professional practices. PDAS T-TESS Teacher Self-Report (no meeting) Self-Assessment /Goal Setting (Mandatory Conference) 45 minute appraisal Mandatory Pre-Conference prior to scheduled appraisal Appraisal returned to teacher (informal 45 minute scheduled appraisal meeting to sign appraisal report) Part II and III of teacher self-report turned Mandatory post-appraisal conference into administrator. End of year summative conference Mandatory end of year conference (conference is optional) Written summative appraisal report within 10 days of end of year conference. While our administrators acknowledge the benefits of T-TESS, there are some very valid concerns. Process for one teacher will take from 4-8 hours. Time required for all teacher evaluations does not allow for focus on targeted improvement areas. Time spent on T-TESS allows for less time in the classroom for walk-throughs. Recommendation: Work with principals to develop a plan to appraise all teachers every other year. 83

Contact Person(s): Keith Boles Raylene Connor 84

Henderson ISD Board Background Subject: Hear Report on HISD Construction Projects Presented for: Action Report Only X Background Information Marc Rauzi from Claycomb will be present to give an update on the stadium construction project. A layout for potential additional parking will be provided to the board as well. Marc will also present a layout of Chamberlain Elementary that will give us an idea of how Central Office would fit on the current campus. At this time, they are still working on a similar layout for the Central campus. Recommendation: Hear report on stadium construction project. Contact Person(s): Keith Boles 85

Henderson ISD Board Background Subject: Consider Approval of Delegate to 2017 TASB Delegate Assembly Presented for: Action X Report Only Background Information TASB requests that each school district nominate a delegate to attend the 2017 TASB Delegate Assembly during the TASA/TASB Conference. The conference is set for October 6-8 in Dallas. Recommendation: Appoint board member to the 2017 TASB Delegate Assembly. Contact Person(s): Keith Boles 86

Henderson ISD Board Background Subject: Set Date, Time, and Location of Next Meeting Presented for: Action X Report Only Background Information The next regular board meeting is scheduled for Tuesday, July 11, at 5:30 p.m. in the board room. A special meeting to conduct a budget study and legislative update is scheduled for Thursday, June 22, at 5:30 p.m. Recommendation: Set date, time, and location of the next meeting. Contact Person(s): Keith Boles 87

Subject: Superintendent s Report Henderson ISD Board Background Presented for: Action Report Only X Background Information A. Enrollment/Attendance Report: Student enrollment as of the end of the school year was 3,438. The attendance rate continued to improve this spring and finished at 96.11. The total ADA finished at 3,233.5. B. Drug Testing Report: 568 students were tested for drugs throughout the 2016-2017 school year. Of that number, 33 tested positive, 4 tested with a trace, and seven refused to test. 15 different students made up the positive, trace, and refusal numbers. C. Floral Certifications: Nine HHS floral design students tested and passed their Level 1 certification test through the Texas State Florist Association. The exam consisted of both an online exam and a skills test. D. Legislative Update: A quick summary of legislative action will be presented at the board meeting. E. Summer School Report: Required summer school began on June 5 at HHS. Summer school will run through June 29 th. Bilingual PK/K 36 students 5 th Grade STAAR 44 students 8 th Grade STAAR 27 students HHS EOC 75 students F. Graduation 2018: With Phase II of the stadium construction not anticipated to be completed by May. Mr. Everitt is studying possible venues for next year s graduation. A report will be presented to the board regarding any possibilities. Contact Person(s): Keith Boles 88