A.S.C.C. Senate Agenda 3:00 PM, Room 1804 Sesnon House Aptos Campus 9 th of February 2006 While this location is considered accessible to those with ambulatory difficulties, the Associated Students of Cabrillo College hope to encourage full participation in student government and advocacy. If we can provide you with disability-related modification or accommodation, including auxiliary aids or services than would facilitate your attendance at our meetings, please call Nicki or Alta at Disabled Student Program and Services, at 479-6379. Requests should be made as early as possible, though on-campus transportation can be called for at any time I. ORGANIZATIONAL ITEMS 1. Call to Order/Roll call Kristina Absent Allison Chante Absent Cris Absent Dawn Absent Jason Lysette 3:14 (late) Luz Ryan 3:23 (late) Shannon William Voting members: 14 Voting members needed for quorum (1/2 +1): 8 Votes needed to pass budgets/bylaws (2/3): 10 2. Approval of the Agenda month, 3 minutes Shannon Welch Senator Shannon Welch motions to add UCSC advocacy group info item #8 black history Senator Moreno motions to approve the amended agenda second by Senator Motion carries II. PUBLIC COMMENTS 5 Minutes (each) This portion of the meeting is reserved for those wishing to address the Student Senate on any matter. No action will be taken. If needed, the item will be placed on the agenda of a future meeting. Justin Skateboard lockers Justin suggested that skateboard lockers might be installed on campus as it is illegal to ride skateboards on campus. While there is leniency for a similar ban on bicycle traffic there is none for skateboard riders because their vehicle is cited as a possible weapon. Installing skateboard lockers would make campus security feel safer and free skateboard riders from the burden of carrying their skateboards around campus. 1 John Ellson John Ellson is the President of the Dig it club for students interested in archaeology and anthropology at Cabrillo College. The Dig it club is requesting aid in funding a trip to a Society of California archaeologists meeting in southern California. This trip would help to fulfill a requirement for students pursuing an archaeology
degree. John Informed Senators of Interest in applying for senate Laura Expressed interest in treasurer position III. SPECIAL PRESENTATION Sesario/ 10 Minutes Special presentation on new operating system for meeting efficiency will be presented by Sesario and. This new system will hopefully generate meetings that are more efficient and a more productive Senate. No note passing No text messaging Cell phones off No side conversations IV. PRESIDENT S REPORT Welcome Back Everyone! I hope you all had a good break (I know I did) and that you are really to start another great and productive semester! I wish more people had shown up, but the semester is looking bright regardless. V. REVIEW AND VOTE ON APPLICATIONS FOR NEW SENATORS The Associated Students of Cabrillo College has openings for the following positions: 1 Senator at large 1 Legislative Representative 1 Treasurer 1 ICC Representative 1 Watsonville Center Representative, possibly VI. VII. ACTION There are no action items at this time. INFORMATION 1. Welcome Back Week 5 Minutes Information/Action on the allocation of no more than $800 from the Programs account to facilitate a Welcome Back Week event for Cabrillo Students in the Second week of the semester. See attached information/ budget. Monies used will be used for decorations, food and emergency funds for unexpected costs which will go back into the account if they are not used. There will be a complete cost break down presented at the upcoming meeting. On Tuesday (14 th ) Candy Grams will be delivered, on Wednesday (15 th ) there will be a barbeque or pizza and on Thursday (16 th ) there will be live music. 2. Bylaws C&B Committee 10 Minutes Information on the revised Bylaws recommended by the Constitution and Bylaws Committee for adoption by the A.S.C.C. Senate. No substantial changes will be made between now and the next general meeting of the A.S.C.C. Senate, however spelling grammar and format changes may occur. See copy of revised Bylaws. Motion by Senator Unger second by Vice President Stearns to present a Bylaws document for action next meeting including the changes made and presented today. There was a discussion following this motion concerning the appropriateness of such action. A motion made by Lysette second Shannon to move to previous question. Motion to move to the previous question is carried. 2 Main motion carries item back next week as an action item.
3. Visa Debit Card Sesario 5 Minutes Information on a Visa Debit Card for the A.S.C.C. Senate. This card would enable Senators to have direct access to funds, as apposed to reimbursements, to put on events and buy items for the Senate. There would be four debit cards each with access to a maximum of $500 dollars for a total of $2000 dollars in debit card funds available. Initially it would cost two dollars per card. There is no monthly fee for use of the account or the debit cards. : sounds like an excellent idea Lysette: could you explain the process? Sesario: The senator sponsoring an event will come to the student affairs office and obtain the debit card which will be used to cover expenses. The receipts will be used to fill out a purchase requisition and the money will be deposited into the debit card account from the cash account. 4. Senate supplies 5 Minutes Information on reimbursing no more than $50 from the Student Rep account for supplies for new Senators and replacement items. 5. Senate Jobs 5 Minutes Review of office jobs, and who will do them. Fridge Checker - Shannon Water Cooler - Lysette Paper Restocker - Phone #1 - Shannon Executive Phone - Nikki Office #1 - Allison Office #2 - Lysette 6. Committee 10 Minutes Information on committee vacancies and who will fill them. Postponed until next week due to lack of information. 7. Secretary Payment /Sesario 5 Minutes Allocation of funds to pay our wonderful secretary Chris. Approximately $1,000 from Student Rep/ other account. Will be brought back next week as an action item 8. Black History Month Shannon 3 minutes A UCSC group wants to put on a performance to raise money to distribute as scholarships. They are requesting 500 dollars to perform. Sesario: reserve the theater and we will negotiate with the group for payment VIII. EVENT UPDATES 3 Minutes IX. COMMITTEE REPORTS 3 Minutes AD HOC COMMITTEES Welcome Back Week Thank you Allison for all your help I need help with welcome back week because I m in class. Find volunteers for me please. Black History Month I ve made posters and am collaborating with Jennifer Caldwell. I would like to organize an open mic night. Several other projects are being discussed. INTERNAL SAC 3 Shannon
none Budget none Legislative There is CalSACC Meeting next week at San Jose City College Regional meeting February 17 th location unknown Networking and Communications New meeting time Let me know several times that are good for you The upcoming Voice article will let students know about CCLC conference And talk about welcome back week Also would like to make tentative school bulletin outlining campus wide events, etc. Constitution & Bylaws Presented bylaws today Adding changes next week Vacant Jason (pro temp.) Watsonville I.C.C. Kristina Vacant Campus Sustainability Been in contact with Santa Barbara City College 5 UCs have adopted a similar sustainability program I am starting a club to promote ways to improve sustainability at Cabrillo College and UC Santa Cruz Wireless Internet Direct students to library information desk about wireless internet Elections in contact with company Alexburg They will help us run an online and on-campus election We will only pay for number of voters who come out They will help devise a method for identification of students Elections will be held on May 1-4 Deadline for declaration of candidacy is April 20 th, 2006 Cris EXTERNAL COMMITTEE REPORTS Board meeting Went over information items (no quorum) Very proud of Cabrillo senators for attending conference Faculty senate are thinking of revising basic skills committee Voter registration by and next month Measure B bond committee meeting - behind trying to catch up Luz Trying to form book buying co-op to get colleges to all buy the same book to reduce prices Also trying to work out book rental program Found candidates for tech position They will supervise entire technology department Faculty senate meeting last week during flex week 4
Budget much better this year than in previous years except in basic skills courses VIII. SENATOR REPORTS 3 Minutes (Each) Welcome back everyone Missing people : ( We do need to fill our positions Let's follow our new meeting standards Cannot take on any more responsibility I will stick with the ones I m on Luz and William look really cute Really cute Looking forward to semester Conference we attended was amazing Every one of our representatives took time to meet with us Great learning experience Meeting next month first Monday of March I will be presenting automatic voter registration plan Allison Send me your bio for a newsletter Name, why you joined, and a short paragraph Jason Shannon Where is everyone? It was a good break Black history month is underway Good to see everyone who is here Lysette Welcome back Want to concentrate on classes Enjoyed winter break - went to Canada I m all partied out I m ready for the semester Excited about scholarship committee applications Ryan I gave up my car this semester Organizing an event at UCSC on the free school calendar Started an arts org On display in Cabrillo gallery William No report Luz No reports Looking forward to semester - it s my last one Welcome back everyone Thank you Shannon for everything especially black history month I'm excited about Senate and people taking responsibility Sorry if I came across grouchy about bylaws It s going to be an excellent excellent semester If you see people who aren t here remind them it s important to be here 5
IX. ADVISOR REPORTS 3 Minutes (Each) Sesario Commend Jason and for their work over the break Effort, intention, energy is there it s great Encourage one of you to make a meeting availability grid Beverage contract renewed - winner is Pepsi Part of deal was several cases of beverages for events Also gave us basketball tickets 3 or 4 tickets left let me know if you want to go Welcome back to new semester Appreciate your professional behavior - be models for each other Gabe We will be discussing how to distribute Pepsi money Be sure to have a student rep at the meeting Thank you to those of you who went to the conference - you impressed the legislators and did a great job advocating for your students. Thank you for your professional conduct and your questions. X. AGENDA BUILDING CnB - Dave Visa Debit Card Spring Advocacy Day - Jason Shannon - Black History Month Backup Hard drive - Jason Gabe - ICC money - Dig it William - secretary payment action item Jason - CalSACC 4 dues XI. ADJOURNMENT Meeting adjourned 5:18 XIII. EXECUTIVE MEETING Called to order 5:25 Directly following the general meeting. 1 Organizational Items i. Call to Order ii. Roll Call Kristina Absent iii. Approval of the Minutes iv. Voting Members: 3 v. Voting Members needed for quorum: 2 2. Public Comments 5 Minutes (Each) Jason Considering applying for legislative rep position I would like to see a discussion of our role in CalSACC : your comments are very important. We will have that discussion next week. 6 3. Action/Information i. How did the meeting go? What do we think? Any goals for the Semester? Anything we
want to talk about? - I m upset that people weren t here but otherwise I felt the meeting went well Sesario - I thought the meeting went well. Brief asides with senators don t bother me its ongoing side conversations throughout the meeting. I think William and Luz and Ryan should be stepping up and doing more. - what about conference in Modesto? Group - no plane tickets, no organization, have to let it go Sesario - the lack of criticism of your bylaws, I think, is attributable to your excellent 15hrs of work on the bylaws Gabe - do we have an election committee? Dave - me and Sesario - I think the automatic voter registration will go through this year because it s being advocated for by students with the support of board members. There s no reason not to do it. Sesario - Pepsi Contract. I m not as worried as Gabe is about the revenues for the student senate. We will get the remainder of the Commission from Santa Cruz vending. I want at least as much money as we had before in one time funds which I used this school term to purchase ID card cameras, and to pay the secretary salary and improve the graduation ceremony, etc.. : how do we cope with multiple applicants for one position? Sesario - ask if they are interested in being considered for senator at large position. - but how do we manage 4 candidates applying for the same position Sesario - that s not addressed in your bylaws - exactly Sesario - the ones on the senate already are likely more qualified Dave - let's have them all present and then create a ballot Sesario - and the external applicants should be asked if they are willing to be considered for senator at large position. - So we question them individually, discuss the applicants and then vote on a ballot? Sesario - come with that plan and make sure its ok with the other members of the senate ii. Absences and tardies - I m not prepared to excuse any from this meeting except Lysette s because she notified me before and drove from Salinas 4. Officers reports 3 Minutes (Each) 5. Advisors reports 3 Minutes (Each) 6. Agenda Building CalSACC discussion Elections discussion 7. Adjournment 6:16 adjourned 7