Macon County R-I Board of Education Meeting Minutes Regular Session The Macon County R-I Board of Education met in regular session on Thursday,, at 6 p.m. in Conference Room 115. Board members present were Jim Rehard, John Walker, Tammy Gibson, Byron Freeman, Jimmie Wilt, Kevin Linear, and Danny Orbin. Administration present was Superintendent Debbie Livingston, Assistant Superintendant Terry Russell, Principal Dwight Tietsort, Principal Ernest Motley, Principal Dustin Fanning, and CTE Director Pam Wilgus. Board Secretary Kay Smith was also in attendance. President Rehard welcomed everyone to the meeting and asked all to stand and join him in the Pledge of Allegiance. President Rehard welcomed new Board members. Board secretary Kathryn Smith administered the oath of office to Kevin Linear. There were no public comment entries. President Rehard asked if anyone had any items to pull or add to the agenda. There being none, a motion was made by Danny Orbin, seconded by Tammy Gibson and passed unanimously to approve the agenda. Presentations Neil Hopson, a student in the Building Trades program at the Career Center, shared a PowerPoint presentation on stages of the home built this year by those class members. This PowerPoint was used during the recruitment of area school students. An open house for the public will be April 28, 2011. Allison Bright, a sophomore who won the district history contest, gave her presentation of the desegregation of Dumas School and Macon Public School. Her entry won at the state level on Saturday, April 9, and she will be competing at the national competition in June on the University of Maryland campus in College Park. John Walker requested that Item G, Approval of the Board of Education Committees, be pulled from the consent agenda for individual consideration. A motion was made by Tammy Gibson, seconded by Byron Freeman and passed unanimously to approve the consent agenda. The consent agenda consisted of: A. Approval of March 10, 2011 and April 6, 2011 minutes. B. Approval of monthly bills. C. April payroll. D. Approval of student activities expenditures report. E. Utilities comparison report. F. Approval of the Annual Membership Agreement with MSBA. H. Approval of Lease Agreement with Macon Baseball Association. John Walker made a motion to include a separate insurance committee. Kevin Linear seconded. Danny Orbin pointed out this is a part of the staff salary committee, and Superintendant Livingston reported that the school is a member of a consortium consisting of 13 schools. There could be consequences if we left the consortium. Those voting yea - John Walker and Kevin
Page 2 Linear. Those voting nay - Danny Orbin, Tammy Gibson, Jimmie Wilt, Jim Rehard, Byron Freeman. Motion was defeated. A motion was made by Tammy Gibson, seconded by Byron Freeman and passed unanimously to approve the committees as originally assigned. Superintendent s/administrators Report to the Board The MSBA monthly video report was viewed by the Board. Topics addressed included the MSIP 5 standards, End of Course Exams (EOC s), a welcome to new Board members and encouragement for them to attend educational opportunities as sponsored by MSBA. Mr. Motley reported that the elementary school is working on MAP testing. The carnival will be held May 13, and a fundraiser Hoops for Hoops is planned. Eighty-eight students were screened for Kindergarten. Mr. Tietsort reported on prom, end of course testing, baccalaureate and graduation. On April 21, Sergeant Brent Bernhardt will give a presentation to high school students on safe driving. There will be a fundraiser, Drive One for Your School, on April 23 sponsored by Moberly Motors. Student council will receive $20 per test drive. Mrs. Wilgus reported that sending school enrollment for next year is completed, and there is an increase of 77 students. Career Center classes have been reviewing for their TSA s (Technical Skills Assessments) similar to End of Course exams. Mr. Fanning reported the middle school is also administering MAP testing. Incentives have been offered for those doing well. Mrs. Livingston gave a presentation on MSIP 5, the Missouri School Improvement Program Cycle 5. She talked about the additional proposed required End of Course and End of High School exams for students. Superintendent Livingston distributed Top Ten Issues of MSIP 5. She reported that the administrators met with the teachers to receive input on improving professional development, and the Board salary committee will meet with the teachers salary committee in approximately a week. The Spring MSBA meeting for Region 3 will be held at Clark County School in Kahoka on Tuesday, April 19. Jim Rehard, JimmieWilt, John Walker and Byron Freeman will be attending, along with Superintendent Livingston and Assistant Superintendent Russell. Old Business John Walker made a motion, seconded by Byron Freeman and passed unanimously to approve the third and final reading of policies GBCC (Staff Cell Phone Use) and GBBDA (Family and Medical Leave).
Page 3 New Business Byron Freeman made a motion, seconded by Tammy Gibson and passed unanimously to approve the Guidance and Curriculum Evaluation Report presented by Mrs. Livingston, prepared by the four building counselors. Tammy Gibson made a motion, seconded by John Walker and passed unanimously to approve the A+ Program Evaluation Report prepared and presented by Bruce Weimer. Tammy Gibson made a motion, seconded by John Walker and passed unanimously to approve the High School Curriculum and Programs Evaluation Report prepared and given by Mr. Tietsort. Danny Orbin made a motion, seconded by Byron Freeman and passed unanimously to approve submission to Mark Twain Solid Waste Management District a Playground Resurfacing Grant prepared by Mrs. Quinn. Tammy Gibson made a motion; Byron Freeman seconded and passed unanimously the approval of a Safe Routes to Schools Grant written by Mrs. Livingston. Mrs. Livingston presented the finance reports. A motion was made by Jimmie Wilt, seconded by Byron Freeman and passed unanimously to approve the reports. A motion was made by Jimmie Wilt, seconded by John Walker and passed unanimously to accept a bid from Billy and Mindy Cox for the Building Trades Project in 2011-2012 for 10 % of material costs. A motion was made by Danny Orbin, seconded by Byron Freeman and passed unanimously to accept a bid from MidMow for the 2011 mowing season. Byron Freeman made a motion, seconded by Tammy Gibson and passed unanimously to hold summer school, contingent upon state funding. Assistant High School Principal/Athletic Director Pete Claas entered the meeting. John Walker made a motion, seconded by Tammy Gibson and passed unanimously to accept a request from Mrs. Jemes, Early Childhood Instructor in the Career Center, for her class to be approved for an embedded English credit to students, effective 2011-2012. Byron Freeman made a motion, seconded by Danny Orbin and passed unanimously to honor a request, as presented by Athletic Director Pete Claas, from Tri-County Christian School to enter into a cooperative agreement through MSHSAA so Tri-County students may participate in sports, music, and other activities not offered by their school. Assistant High School Principal/Athletic Director Pete Claas left the meeting.
Page 4 Recognition of Students and Staff Student accomplishments were recognized in FCCLA, Skills USA, Science Olympiad, postseason basketball honors, State History Day Competition, choir, quiz bowl, and State Earthquake Awareness Poster contest. Correspondence/Announcements Each Board member had received a letter from Juvenile Officer Cindy Ayers, requesting the discipline policy be revisited. President Rehard referred the letter to the policy committee to review and make a recommendation. The Lion's Club Fish Fry will be held Friday, April 15, 5 p.m., High School Cafeteria. The MSBA Regional Meeting will be held Tuesday, April 19, at Clark County R-I. The Building Trades Open House will be held Thursday, April 28, 6-8 p.m. The Alumni Basketball Game will be held Saturday, April 23, High School Gym. May Meeting Date The next regular session meeting will be held Thursday, May 12, at 6 p.m. in Conference Room 115. Executive Session Byron Freeman moved that the Macon R-I Board of Education enter into executive session as provided by Missouri Law, Section 610.021 (3), (13) for the purpose of discussing personnel, specifically employment of certificated and non-certificated personnel. Macon R-I Board policy BDC, Section 3, states that The Board reserves the right, as provided by law, to conduct closed meetings, including any records or votes, to the extent that they relate to: actions relating to the hiring, firing, disciplining or promotion of particular district employees. ; and Section 610.021 (13) Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment, except that this exemption shall not apply to the names, positions, salaries and lengths of service of officers and employees of public agencies once they are employed as such, and the names of private sources donating or contributing money to the salary of a chancellor or president at all public colleges and universities in the state of Missouri and the amount of money contributed by the source. Tammy Gibson seconded the motion. Those voting yea John Walker, Byron Freeman, Kevin Linear, Tammy Gibson, Danny Orbin, Jimmie Wilt, and Jim Rehard. Those voting nay none. Motion passed. Adjournment The Board returned to regular session at the close of the Executive Session. Administration requested clarification and direction to how to spend the money received from Coke, but no action was taken.
Page 5 A motion to adjourn the meeting was made by Tammy Gibson, seconded by Kevin Linear and passed unanimously. James Rehard, President Kathryn Smith, Secretary