BOARD OF TRUSTEES COTATI-ROHNERT PARK UNIFIED SCHOOL DISTRICT REGULAR MEETING MINUTES -MARCH 17, 2015 President Wiltermood called the meeting to order at 5 :00 PM at the Mountain Shadows Educational Center, 7165 Burton Avenue, Rohnert Park, CA 94928. Call to Order Trustees in attendance were Leffler Brown, Tracy Farrell, Ed Gilardi, Marc Orloff and Jennifer Wiltermood. Trustees in Attendance Farrell, Trustees voted 5-0 to approve the agenda. Approval of Agenda There was no community input regarding Closed Session agenda items. Public Comment - Closed Session Agenda The Board adjourned to Closed Session at 5:01 PM, pursuant to Government Code section 54957. Adjournment to Closed Session Trustees in attendance for Closed Session were Leffler Brown, Tracy Farrell, Ed Gilardi, Marc Orloff and Jennifer Wiltermood. Trustees in Attendance for Closed Session The meeting was reconvened to Public Session at 6:03 PM by Board President Wiltermood. Meeting Reconvened to Public Session The following Closed Session action was reported: On a motion by Trustee Farrell and second by Trustee Gilardi, the Board voted 5-0 to direct the Superintendent to rescind the notification that a certificated administrator will be released from her administrative assignment and be reassigned to a non-administrative position for 2015-16. The Pledge of Allegiance was taken. Salute to the Flag Trustees in attendance for Public Session were Leffler Brown, Tracy Farrell, Ed Gilardi, Marc Orloff and Jennifer Wiltermood. Trustees in Attendance Student Board Members Morgan Nelson and Richard Dunn were present. The following individual addressed the Board on non-agenda items: Lanny Lowery, Teacher Public Comment Page One
Ann Coates, Parent Issi Shirvanian, Teach er Shanda Hartman, Teacher Julia Rinaldi, Teacher Tony Brown, Teacher Maha Gregoretti, RPCEA President Reuben Steinglass, Teacher Jessica Gilleran, Teacher Donna McKenna, Retired Teacher, Coach Lori Cleveland, Teacher Board President Wiltermood called for a five minute recess at 7:12 PM. Public Session was reconvened at 7:18 PM. Recess/Reconvene Report on Rancho Cotate Band Trip to Carnegie Hall. Presentations The following individual addressed the Board on agendized item: Debbie Leboy, Parent Rancho Cotate Band Director Tim Decker presented a Power Point Presentation on the trip to Carnegie Hall in New York. Student Member Morgan Nelson from Rancho Cotate High School reported on the following: To show our appreciation for students and faculty who participated in this year's very successful Unity Week, we planned a party at lunch with pizza and dessert GQ for senior boys will take place on April 25 at Lawrence Jones Middle School Prom is April 25 in Healdsburg Green spirit day for St. Patrick's Day ASB elections are on April 9 Student Member Report California Scholarship Federation Club is holding a towel and blanket drive for the Rohnert Park animal shelter Pennies for patients Friday night was our annual Seniors vs staff basketball game The athletes of the week: Loren Spalding and Mason Depaola for girls and boys lacrosse Student Member Richard Dunn from Technology High School reported on the following: Planning fourth quarter projects and having curriculum aligned for the 2015-16 school year Grad night event planned at Disneyland Robotics team had a Pasta Feed and generated $4,000. Page Two
Funds to spend in the near future of research, design and to pay for competition fees for the Northern California Finals on May 8 in Monterey April 11, Tech High masquerade prom in Healdsburg We are having a great academic year, and look forward to the remainder of the semester Student Board Members Richard Dunn and Morgan Nelson left the meeting at 7:39 PM. Student Board Member Leff Brown Thank you teachers and administrators Attended Project Grad murder mystery dinner Communications Tracy Farrell Spent the afternoon at Monte Vista reading to 3r d grade students Attended State of the District presentations Ed Gilardi Attended SCOE workshop on laws and regulations Met with Trustee Farrell to discuss roles and responsibilities Attended legislative meeting Marc Orloff Pleasure to meet Assemblymember Dodd and tour Tech Middle and Rancho Cotate campuses Congratulations to Vickie Espinoza from Rancho who placed second in state wrestling Attended first Tech High baseball game and first lacrosse match at Rancho Cotate Attended Santa Rosa City School Board meeting Spoke with Darrin Jenkins, City of Rohnert Park about property Jennifer Wiltermood Attended Legislative class at SCOE with Trustee Brown and Trustee Gilardi Attended State of the District presentations at Hahn, Lawrence Jones and Monte Vista Tour of campuses with Assemblymember Dodd Attended luncheon with Elizabeth Kaufman, Rohnert Park City Manager, and health officials Attended LCAP stakeholders meeting Page Three
No Official Correspondence was received. Receipt of Official Correspondence Chief Business Official Barron reported on the following: Development of New Housing in District Boundaries/School Boundaries Chief Business Official's Report Assistant Superintendent Kaufman reported on the following: California Assessment of Student Performance and Progress (CAASPP) Letter of Support to Members of the Kaiser Permanente grant review committee to offer support for the Raising Successful Kids Programs Assistant Superintendent's Report Superintendent Haley reported on the following: Special Board Meeting - Board Governance Workshop was February 24. Board Leadership is critical. Assemblymember Bill Dodd's visit Superintendent's Report CRPUSD Music Concert at Weill Hall April 9 Marketing State of the District CAASP update given by Assistant Superintendent Kaufman Orloff, Trustees voted 5-0 to approve the Consent Agenda: Consent Agenda Minutes of the Special Meeting of February 24, 2015 and Special Meeting and Closed Session of March 2, 2015 Minutes Commercial Warrant Registers Warrant Registers Budget Transfers Budget Transfers Supplemental Education Services Master Contract with!ace Tutoring, Amazing A!, and Community College Foundation Supplemental Education Services Agreement with J.M. King Consulting, Inc. for Geographic Information Services (GIS) Agreement - J.M. King Consulting, Inc. Agreement with Signet Testing Labs, Inc. for Special Inspection Services for Thomas Page Academy Modular Project Agreement - Signet Testing Labs Page Four
Outside Consultant Deeana Casillas for Translation Services Outside Consultant - Deeana Casillas Outside Consultant William Kuzma for Federal Program Monitoring and LCAP Consulting Services Outside Consultant - William Kuzma Agreement for Diabetic Nurse, Alicia C. Prime, from February 2015 through June 2015 Agreement - Alicia C. Prime Agreement for Diabetic Nurse, Shugri Salh, from February 2015 through June 2015 Agreement - Shugri Salh Agreement for Diabetic Nurse, Leah Archer, from February 2015 through June 2015 Agreement - Leah Archer Agreement for School Psychologist, James Augsburger, from February 2015 through June 2015 Agreement - Jam es Augsburger Agreement for Speech Therapist Services with Rockstar Recruiting dba Staff Rehab from March 2015 through June 2015 Agreement - Rockstar Recruiting dba Staff Rehab Agreement with Sonoma County Family YMCA for Afterschool Program at University Elementary at La Fiesta Agreement - Sonoma County Family YMCA Student Expulsion Cases #1415-011-SD, #1415-012- SD, #1415-013-SE, and #1415-014-SE Student Expulsion Cases Farrell, Trustees voted 5-0 to approve the School Calendars for 2015-16. School Calendar 2015-2016 Orloff, Trustees voted 5-0 to adopt Resolutiqn 1415-20 Designating Alternative Holidays in Lieu of Regular Holidays. Resolution 1415-20 Trustee Brown Trustee Farrell Trustee Gilardi Trustee Orloff Trustee Wiltennood On the motion by Trustee Orloff and second by Trustee Orloff, Trustees voted 5-0 to approve the Personnel Action Report 1415-Sa (Certificated). PAR 1415-Sa Page Five
On the motion by Trustee Orloff and second by Trustee Farrell, Trustees voted 5-0 to approve the Personnel Action Report 1415-8b (Classified). PAR 1415-8b Orloff, Trustees voted 5-0 to Open Two Additional Bank Accounts - Electronic Clearing and Rancho Cotate Special Education Vocational Class Business Fund. Open Two Additional Bank Accounts With regard to 11-B "Information Technology Planning Report", Superintendent Haley introduced Josh Savage, Executive Director, Facilities Maintenance and Operations, and Adam McKenna, IT Supervisor, who gave a PowerPoint presentation on Technology Analysis and Enhancement Project. Information Technology Planning Report Superintendent Haley and Chief Business Official Barron gave a Fiscal Update and Planning report to the Trustees: Discussion - Fiscal Update and Planning 1. Local Control Accountability Plan - March 10 Planning Retreat 2. Review of 2014-15 First Interim Report by Sonoma County Office of Education 3. Consultant and Vendor Agreements 4. Measure D 5. Enrollment 6. Marin/Sonoma Mosquito & Vector Control District Ballots for Funding Measure Board President Wiltermood called for a five minute recess at 9: 17 PM. Public Session was reconvened at 9:22 PM. Recess/Reconvene Superintendent Haley gave a Facilities Update and Planning to the Trustees: Discussion - Facilities Update and Planning 1. Citizens' Bond Oversight Committee Meeting March 24,2015 2. Project List Update 3. Negotiation of Guaranteed Maximum Price Lease/Leaseback Agreements a. Thomas Page Academy b. Rancho Cotate High School Phase 1 c. Evergreen Elementary Phase 1 4. Inspector of Record for Thomas Page Academy 5. Proposition 39 Energy Projects 6. Lease Agreement for Maintenance Facility Page Six
Farrell, Trustees voted 5-0 to approve the Initial Proposal for 2015-16 Negotiations with Rohnert Park Cotati Educators Association. Initial Proposal for 2015-2016 Negotiations CBO Barron presented a Criteria and Standards Correction page to the Second Interim Report as of January 31, 2015, and gave a PowerPoint presentation to the Trustees. Second Interim Report - January 31, 2015 Orloff, Trustees voted 5-0 to approve the Second Interim Report as of January 31, 2015. Brown, Trustees voted 5-0 to approve Revised Board Policies and Administrative Regulations: 0410; 1312.3; 5145.7; 5145.3; 5146; 6145.2. BP/AR 0410; 1312.3; 5145.7; 5145.3; 5146; 6145.2 Farrell, Trustees voted 5-0 to accept the Gifts and Donations to Schools and District. Gifts and Donations Trustee Orloff would like to discuss business use of email and any legal issues. Future Agenda Items There being no fmiher business the meeting was adjourned at 10:12 PM. Adjournment Respectfully submitted, lltermood, Board President cretary MINUTES ADOPTED: April 21, 2015 Page Seven