CITY OF HUNTINGTON WOODS REGULAR MEETING OF THE CITY COMMISSION MINUTES Tuesday, Mayor Gillham called the Meeting to order at 7:34 p.m. PRESENT: ABSENT: Mayor Gillham, Mayor Pro-Tem Jenks, Commissioner Paul, Commissioner Olsman and, City Manager Allie and City Attorney Rosati None APPROVAL OF AGENDA City Staff Present: City Clerk/Treasurer Solanskey, Finance Director Lehmann, Public Safety Director Fairman, Public Works Manager Galed, Recreation Director Waldmann -1024- Moved by Commissioner Paul and supported by Mayor Pro-Tem Jenks to approve the Agenda for the meeting of with the omission of Item #10 recessing to the Executive Session and replacing it with a new Item #10 setting of a Special Meeting Date. APPROVAL OF MINUTES Upon said resolution being put to a vote, the City Commission voted Commissioner Paul, Commissioner Olsman and The Mayor thereupon declared said Resolution adopted. -1025- Moved by Commissioner Paul and seconded by Commissioner Olsman to approve the minutes of the Regular Meeting of November 19, 2013, the Special Meeting of November 19, 2013 and the Special Meeting of December 10, 2013. Commissioner Paul, Commissioner Olsman and The Mayor thereupon declared said Resolution adopted.
Page 2 of 10 COMMUNICATIONS None COUNTY COMMISSIONER REMARKS County Commissioner Zack informed the City Commission of the following: o The County and the community including Common Ground has recycled the Golden Oaks nursing home into a new facility integrating mental health and substance abuse services. It is a 24- hour residential facility which may divert some who would have otherwise ended up in the Oakland County Jail. o The County is starting a new program called ECHO Energizing Connections for a Healthier Oakland. ECHO uses a strategic process that provides a framework to guide the community in identifying priority health issues and taking action to address them. PUBLIC PARTICIPATION None PRESENTATION Chloe Baskt of the Teen Council updated the City Commission on the following activities of the teen council: serving dinner for the homeless at the Lutheran Church, donating gift cards to the local food banks and the daddy/daughter dance. She also presented Alex Allie with a Teen Council t-shirt in honor of his upcoming retirement. PUBLIC HEARING Proposed use of 2014 CDBG funds Mayor Gillham declared the public hearing open at 7:50 pm. The purpose of public hearing was to receive comment on the proposed use of $10,231.00 in 2014 Community Development Block Grant Funds. City Manager Allie said the proposed uses include ADA, Senior Transportation and minor home repairs. Since there was no public comment, Mayor Gillham closed the public hearing at 7:52 pm. RESOLUTION R-83-2013 Authorizing allocation of 2014 CDBG Funding -1026- Moved by Commissioner Paul and supported by Mayor Pro-Tem Jenks RESOLUTION OF THE CITY OF HUNTINGTON WOODS WHEREAS, Oakland County is preparing an Annual Action Plan to meet application requirements for the Community Development Block Grant (CDBG) program, and other Community Planning and Development (CPD) programs, and WHEREAS, Oakland County has requested CDBG-eligible projects from participating communities for inclusion in the Action Plan, and WHEREAS, the City of Huntington Woods has duly advertised and conducted a public
Page 3 of 10 hearing on November 19 th 2013 and on December 17 th for the purpose of receiving public comments regarding the proposed use of PY 2014 Community Development Block Grant funds (CDBG) in the amount of $10.231.00 and WHEREAS, the Huntington Woods found that the following projects meet the federal objectives of the CDBG program and are prioritized by the community as high priority need. Account Number Project Name Amount Allocation 732011 Transportation Services $5,000.00 730898 Housing Rehabilitation $5,231.00 THEREFORE, BE IT RESOLVED, that the City of Huntington Woods CDBG application is hereby authorized to be submitted to Oakland County for inclusion in Oakland County s Annual Action Plan to the U.S. Department of Housing and Urban Development, and that the Finance Director is hereby authorized to execute all documents, agreements, or contracts which result from this application to Oakland County. RESOLUTION R-85-2013 Appointment of residents to Boards, Commissions and Committees by Mayor -1027- Moved by Mayor Pro-Tem Jenks and supported by Commissioner Paul to support the Mayor s appointments to Boards, Commissions and Committees as follows: Planning Commission reappointment of Karen Fairman for a term ending December, 2016 and new appointments of Martha Shrode and Eric Slutzky to terms ending December, 2016. Library Advisory Board reappointment of Cheryl Riskin for a term ending December, 2016. Historic District Commission reappointment of Marion Lusardi and Jeffrey Samoray for terms ending December, 2016 and new appointment of Brian Hamburger for a term ending December, 2016. Community Fund Board reappointment of Joel Kellman for term ending December, 2016 Ethics Board new appointments of Jamie Horowitz to a term ending December, 2015 and Joseph Racey to a term ending December, 2016.
Page 4 of 10 RESOLUTION R-86-2013 Appointment of residents to Boards, Commissions and Committees by City Commission -1028- Moved by Mayor Pro-Tem Jenks and supported by Commissioner Olsman to support the City Commission appointments to Boards, Commissions and Committees as follows: Public Art, Beautification and Tree Advisory Board (BART) reappointment of Shelley Gach-Droz, Iris Parangeli and Sheryl Sukenic to terms ending December, 2016. New appointment of Deborah Hecht to a term ending December, 2016. Board of Review- Robert Horwitz reappointed to a term ending December, 2016. Environmental Advisory Board Cynthia Hurarchik reappointed to a term ending December, 2016. Parks and Recreation Advisory Board Carolyn Weed reappointed to a term ending December, 2016. Zoning Board of Appeals Steve Behrmann, Ben Falik and Joseph Rozell reappointed to terms ending December, 2016. Budget Advisory Committee- Marc Lipton and Craig Zucker reappointed to terms ending December, 2016. Senior Advisory Committee Howard Collens and Cathy Marchione reappointed to terms ending December, 2016 RESOLUTION R-87-2013 City Commission Liaison appointments and voting member appt. to Planning Commission -1029-
Page 5 of 10 Moved by Commissioner Olsman and supported by Commissioner Paul to appoint Voting Member to the Planning Commission for 2014 as well as the following liaison appointments: Planning Commission voting member Public Art, Beautification and Tree Advisory Board (BART) Commissioner Olsman Environmental Advisory Committee Library Advisory Board Mayor Pro-Tem Jenks Parks and Recreation Advisory Board Mayor Gillham Zoning Board of Appeals Mayor Gillham MML Legislative Coordinator Mayor Pro-Tem Jenks Historic District Commission Commissioner Paul Community Fund Board Commissioner Paul Senior Advisory Committee Commissioner Olsman. RESOLUTION R-88-2013 Authorizing waiver of recapture of 2011 CDBG Funds -1030- RESOLUTION TO WAIVE RECAPTURE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS CITY OF HUNTINGTON WOODS WHEREAS, the U.S. Department of housing and urban Development (HUD) mandates that Community Development block Grant (CDBG) balances not exceed 1.5 times the current program year allocation sixty (60) days prior to the end of the program year (February 28 th ); and WHEREAS, the Oakland County Board of Commissioners adopted a policy of allowing communities to protect funds from their two recent program years to help comply with this regulation; and WHEREAS, all unobligated 2011 and older funds are at risk of recapture December 31, 2013; and WHEREAS, Huntington Woods may protect unobligated 2011 funds from recapture for on additional year by requesting a waiver; and WHEREAS, a separate Waiver request form must be submitted for each 2011 line item to the Manager of the Oakland County Community & Home Improvement Division no later than December 31, 2013. NOW THEREFORE, BE IT RESOLVED, that the City of Huntington Woods hereby requests to waive recapture of 2011 CDBG funds as follows: Account Number Project Name Amount 731227 Minor Home Repair $3,163.61
Page 6 of 10 Moved by Commissioner Olsman and seconded Mayor Pro-Tem Jenks that the 2011 CDBG unobligated balance of $3,163.61 be protected from recapture for the year 2014. Effective. Commissioner Olsman Commissioner Paul and Nayes: None I, Ronald Gillham, the duly elected Mayor of the City of Huntington Woods Oakland County, MI do hereby certify that the above is a true copy of a resolution adopted by the City of Huntington Woods City Commission as meeting held on at which a quorum was present. Ronald Gillham, Mayor RESOLUTION R-89-2013 Recreation Master Plan -1031- Moved by Mayor Pro-Tem Jenks and supported by Commissioner Olsman that the City of Huntington Woods enter into a contract with Carlisle Wortman, 605 S. Main, Suite 1, Ann Arbor, MI 48104 to update the City s 5-year Recreation Master-plan as required by Michigan Statute, for a total cost not to exceed $12,450.00 RESOLUTION R-90-2013 2014 Pool Rates -1032- Moved by Mayor Pro-Tem Jenks and supported by Commissioner Paul to increase Huntington Woods Pool Rates by 5% for 2014 per the recommendation of the Parks and Recreation Advisory Board. thereon as follows
Page 7 of 10 RESOLUTION R-91-2013 Health Insurance Premium Opt-Out -1033- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF HUNTINGTON WOODS, MICHIGAN AUTHORIZING HEALTH INSURANCE PREMIUM OPT-OUT FOR 2014 IN ACCORDANCE WITH PA 152 RESOLUTION R- 91-2013 Moved by Mayor Pro-Tem Paul and supported by Commissioner Olsman that the City of Huntington Woods hereby authorizes an Opt-Out of the Health Care employee premium share provisions of Public Act 152 for calendar year 2014. Be It Further Resolved, that a copy of this Resolution be forwarded to the Michigan Department of Treasury in accordance with the Act and understanding there shall be no financial penalty assessed against the City s Statutory Revenue Sharing. Resolved this 17th day of December, 2013. Upon said resolution being put to a vote, the City Commission voted Commissioner Olsman, Commissioner Paul and Nayes: None Ronald F. Gillham, Mayor I, Joy Solanskey, duly appointed and qualified City Clerk for the City of Huntington Woods, Oakland County, Michigan do hereby certify that the foregoing resolution was adopted by the City Commission at a Regular Meeting held on and that public notice of said meeting was given pursuant to Act No. 267, Public Acts of Michigan, 1976. Joy Solanskey, City Clerk
Page 8 of 10 RESOLUTION R-84-2013 Adoption of Drug and Alcohol Policy SMART Bus Drivers -1034- Moved by Commissioner Olsman and supported by Mayor Pro-Tem Jenks to adopt the City of Huntington Woods Drug and Alcohol Policy for SMART Bus Operators. thereon as follows RESOLUTION R-92-2013 Recreation Bus Purchase Authorization -1035- Moved by Commissioner Olsman and supported by Mayor Pro-Tem Jenks that the City of Huntington Woods accept the low bid as presented by Hoekstra Bus Co., 3741 Rodger B. Chaffee SE, Grand Rapids, MI 49548 for a 2014 44 passenger school bus as presented under the MSBO Cooperative purchasing Bid Tab Specification #4151 on 10/24/2013 for a total delivered price of $91,591.00. Be it further resolved that the Finance Director prepare an RFP for P.A.99 equipment financing to be presented to the City Commission no later than June 1, 2014. RESOLUTION R-93-2013 Set Special Meeting Date -1036- Moved by Commissioner Paul and supported by Commissioner Olsman to set a Special Meeting date of Tuesday, January 7, 2014 at 8:30 am in the Huntington Woods Library to interview City Manager candidates.
Page 9 of 10 Ayes: Mayor Gillham, Commissioner Olsman, Commissioner Paul and Absent: Mayor Pro-Tem Jenks (excused at 8:27 to speak at Michigan Municipal League workshop at the Huntington Woods Library) The following reports and minutes were brought in front of the City Commission. a. Treasurer s Report, October, 2013 b. Library Advisory Board, October 21, 2013 c. Planning Commission, September 23, 2013 d. Planning Commission, October 28, 2013 The reports and minutes were received and filed. WARRANT NO. 280 PUBLIC PARTICIPATION None Moved by and supported by Commissioner Paul that the attached transfers and disbursements as listed on the Accounts Payable Distribution Report due by and paid between November 16, 2013 and December 13, 2013 on pages 1 through 16 in the amount of $782,404.52 be approved and paid, subject to full audit. Carried unanimously The Mayor thereupon declared said Resolution adopted. CITY MANAGER S REPORT All City offices will be closed on Christmas Eve, Christmas Day, New Years Eve Day and New Year Day Next Historic District Commission meeting will be Wednesday, January 2, 2014 at 7:30 pm at City Hall Next Public Art, Beautification and Tree Advisory Board (BART) meeting will be Wednesday, January 8, 2014 at 7:30 pm at City Hall Next Zoning Board of Appeals meeting will be Monday, January 13, 2014 at 7:30 pm at City Hall Next Environmental Advisory Board meeting will be Thursday, January 16, 2014 at 7:30 pm at the Library. Next regular City Commission meeting will be Tuesday, January 21, 2014 at 7:30 pm at City Hall
Page 10 of 10 Next Library Advisory Board meeting will be Monday, January 27, 2014 at 7:30 pm at City Hall Next Planning Commission meeting will be Monday, January 27, 2014 at 7:30 pm at City Hall Next Recreation Advisory Board meeting will be Tuesday, January 28, 2014 at 7:30 pm at the Recreation Center Please make it easy for the DPW and do not park on City streets when there is more than 4 of snow. Recycling and trash pick-up will be on schedule the week of Christmas and New Years. The Fundamental of Pruning with Clint Sherrill, President of Camelot Tree and Shrub Company on Saturday, January 18 th at 1:00 pm at the Library. COMMISSIONER S REMARKS Commissioner Paul said the Huntington Woods Men s Club is finishing work on the annual city calendar to be delivered to households soon. Have a safe and happy holiday. Commissioner Olsman reminded everyone of the City Manager Alex Allie Roast Event. The City Commission and residents are grateful to those who interviewed and serve on the various Boards, Commissions and Committees in the City of Huntington Woods. In January, Probate Judge Daniel O Brien will be speaking at the Senior Lunch Bunch. Have a pleasant and safe Holiday season and a prosperous New Year. told residents if they were experiencing problems with the Detroit Edison tree trimming on their property, to please notify the City. Have a healthy New Year. Mayor Gillham told everyone to have a wonderful holiday time with family and friends. He said it has been and interesting 2013 and should be an interesting 2014. The Regular City Commission Meeting adjourned at 8:45 pm. Ronald Gillham, Mayor Joy Solanskey, City Clerk