CITY OF CARLISLE REGULAR CITY COUNCIL MEETING AGENDA Monday, 14 May 2018; 6:30 P.M Carlisle City Hall Council Chamber, 195 N. 1 st St. The following agenda items will be considered: CALL MEETING TO ORDER PLEDGE OF ALLEGIANCE CONSENT AGENDA & POSSIBLE ACTION (Council may pull any item on consent agenda for separate action) Approve Regular City Council Minutes for 23 April 2018 Approve Special City Council Minutes for 30 April 2018 Approve Class C Liquor License (LC) (Commercial) for Back Alley Smoke House, 90 School Street Approval of Swimming Pool Permit Application for 1205 Hardin Drive, Carlisle, IA Receive and File Department Reports and Updates APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS Approval of Bills in Amount of $89,750.27 CITIZEN PARTICIPATION (Please approach podium and state name and address. Comments limited to 3 minutes.) OLD AND NEW BUSINESS & POSSIBLE ACTION Consider Approval of Sewer Credit for 8900 NE 25 th St Lot #93 Due to Water Leak Discussion and Possible Action Regarding Three River Lease for Carlisle Recreation Building Discussion and Possible Action on Aquatic Center Admission Price Increase Discussion and Possible Action on Janet Ray Water Aerobics Resolution Accepting Permanent Easements for the School Street Improvement Project in the City of Carlisle Discussion and Possible Action Regarding RFP s for Cleaning Proposals MAYOR AND COUNCIL REPORTS INTERIM CITY ADMINISTRATOR REPORT UPCOMING MEETINGS AND EVENTS P & Z Meeting 21 May 2018 INFORMATION Page 1 of 2
CLOSED SESSION in accordance with Code of Iowa 21.5 (j) To discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property. CALL FOR ACTION ADJOURNMENT ** PLEASE NOTE THAT THIS AGENDA MAY CHANGE UP TO 24 HOURS PRIOR TO THE MEETING ** This institution is an equal opportunity provider and employer. If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaint_filing_cust.html, or at any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, by fax (202) 690-7442 or email at program.intake@usda.gov. Page 2 of 2
CITY OF CARLISLE REGULAR CITY COUNCIL MEETING MINUTES Monday, 23 April 2018; 6:30 P.M Carlisle City Hall Council Chamber, 195 N. 1st St. Elected Officials present were Mayor Merrifield, Council Members Dan McCulloch, Eric Goodhue, Rob VanRyswyk and Josiah Doughty constituting a quorum. Councilmember Doug Hammerand was absent. Also present were Interim City Administrator Todd Kielkopf, City Clerk Martha Becker, City Attorney Robert Stuyvesant and Parks and Recreation Superintendent Ronda Frost. Mayor Merrifield called the meeting to order at 6:30 P.M. The Pledge of Allegiance was recited. PRESENTATIONS None Motion by Goodhue, seconded by McCulloch to APPROVE THE FOLLOWING CONSENT ITEMS. Approve Regular City Council Minutes for 9 April 2018 Approve Special City Council Minutes for 11 April 2018 Receive and File Planning and Zoning Commission Minutes for 16 April 2018 Receive and File MEAN Financials for February 2018 Receive and File Press Release Affirming MEAN A2 Rating on Revenue Bonds Approve Tax Abatement Application for Susan Kae Robertson at 1070 Juniper Drive 2018042301 Approve Pay Increase for Utility Billing Clerk Gabrielle Breheny to $17.25 per hour Receive and File Library Stats for March 2018 Receive and File Park Department Report Motion carried unanimously on a roll call vote APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS Motion by Goodhue, seconded by McCulloch to approve bills in the amount of $68,589.16 Motion carried unanimously on a roll call vote. CITIZEN PARTICIPATION: Robert Stuyvesant presented the Friends of the Parks with a donation check in the amount of $20,000.00 from Sherrill J Dillman for the installation of a dog park at North Park. Friends of Carlisle Parks President, Joe Jenkins, was present to receive the check. Michelle Hodges spoke to Council about a past utility account she had with the City. The account has reached a bad debt status which Hodges stated she was unaware of and had concerns there may have been a possible leak. There was continued discussion from Council and it was suggested she speak to the landlord she had when she lived at the property to come up with a solution.
OLD AND NEW BUSINESS & POSSIBLE ACTION Mayor requested that the agenda item pertaining to Northern Warren Fire Department EMS Contingency Plan be move ahead. Cory Glover explained to Council that the contingency plan allows the Carlisle Fire/EMS department to provide support when needed to Northern Warren Fire and EMS. Motion by McCulloch, seconded by Van Ryswyk to approve Resolution 2018042307, A RESOLUTION TO APPROVE NORTHERN WARREN FIRE DEPARTMENT EMS CONTINGENCY PLAN. Motion carried unanimously on a roll call vote. Mayor Merrifield opened the public hearing at 6:51 pm, A Public hearing on the matter of adoption of plans, specifications, form of contract and estimate of costs for the construction of the School Street Improvements - Phase 1 from Highway 5 Frontage Road to N. 5th Street. Becker noted that no written or oral comments were submitted. There was no public present to speak about the project. Motion by Van Ryswyk, seconded by Goodhue to close the public hearing at 6:51 pm. Motion carried unanimously on a roll call vote. Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2018042302, A RESOLUTION ADOPTING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATED COST FOR THE SCHOOL STREET IMPROVEMENTS - PHASE 1 FROM HIGHWAY 5 FRONTAGE ROAD TO N. 5TH STREET. Motion carried unanimously on a roll call vote. Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2018042303, A RESOLUTION MAKING AWARD OF CONTRACT FOR THE SCHOOL STREET IMPROVEMENTS - PHASE 1 FROM HIGHWAY 5 FRONTAGE ROAD TO N. 5TH STREET to TK Concrete, Inc of Pella in the amount of $800,601.00. Andy Burke, Snyder & Associates noted that TK Concrete, Inc did not acknowledge Addendum 1 in the bid but wrote a letter stating that they will do the work for the same cost. Motion carried unanimously on a roll call vote. Motion by Goodhue, seconded by McCulloch to Table a RESOLUTION APPROVING CONTRACT AND BOND FOR THE SCHOOL STREET IMPROVEMENTS - PHASE 1 FROM HIGHWAY 5 FRONTAGE ROAD TO N. 5TH STREET to 30 April 2018. Motion carried unanimously on a roll call vote. Motion by Van Ryswyk, seconded by McCulloch to approve Resolution 2018042304, A RESOLUTION APPROVE PROFESSIONAL SERVICES AGREEMENT WITH SNYDER AND ASSOCIATES FOR SE 64TH AVENUE FORCE MAIN PROJECT. Motion carried unanimously on a roll call vote. Mayor Merrifield opened the public hearing at 7:06 pm, A Public hearing on the matter of adoption of plans, specifications, form of contract and estimate of costs for the construction of the SE 64th Ave Force Main Project. Becker noted that no written or oral comments were submitted. There was no public present to speak about the project.
Motion by Van Ryswyk, seconded by Goodhue to close the public hearing at 7:06 pm. Motion carried unanimously on a roll call vote. Jason Ledden with Snyder & Associates spoke to Council on behalf of PDC Partners. Ledden explained that four bids were submitted with the lowest at $48,604.00 which was submitted by Thorpe Water Development Co. Motion by Goodhue, seconded by McCulloch to approve Resolution 2018042305, A RESOLUTION ADOPTING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATED COST FOR THE SE 64TH AVE FORCE MAIN PROJECT. Motion carried unanimously on a roll call vote. Motion by Goodhue, seconded by McCulloch to approve Resolution 2018042306 A RESOLUTION MAKING AWARD OF CONTRACT FOR THE SE 64TH AVE FORCE MAIN PROJECT to Thorpe Water Development Co. in the amount of $48,604.00. Motion carried unanimously on a roll call vote. Kielkopf explained to Council that CMF Ventures paid for the design of the force main but the City should have paid this expense since it is a City project. Motion by Goodhue, seconded by Van Ryswyk to approve CMF Ventures Reimbursement for Sanitary Sewer Design in the amount of $2,489.00. Motion carried unanimously on a roll call vote. Matt Thompson, TLS Surveying, explained to Council that the plat of survey is within the 2 mile zoning jurisdiction required by the City. Motion by Van Ryswyk, seconded by McCulloch to approve Plat of Survey, Parcel J at 4094 140th Avenue, Carlisle, IA 50047 for Patricia Foust Estate. Motion carried unanimously on a roll call vote. Motion by McCulloch, seconded by Goodhue to approve Resolution 2018042308, A RESOLUTION IN SUPPORT OF CONTINUED FUNDING OF STATEWIDE REIMBURSEMENT OF COMMERCIAL/INDUSTRIAL PROPERTY TAX REVENUE REDUCTIONS. Motion carried unanimously on a roll call vote. There will be two grand openings on School Street downtown on 28 April 2018. Ribbon cutting will take place at 11:00 am. Motion by Van Ryswyk, seconded by McCulloch to approve Closing School Street from 1st Street to Garfield for Grand Opening Celebrations on Saturday April 28, 2018 from 7:00 AM to 1:00 PM. Motion carried unanimously on a roll call vote. Tony Rhinehart and Ronda Frost spoke to Council on behalf of the Hometown Pride Street Dance Committee regarding a proposed street dance fundraiser for their group. Rhinehart provided Council with a map and description of the proposed event. Motion by Goodhue, seconded by McCulloch to receive and file information. Motion carried unanimously on a roll call vote. There was discussion between Council and Rhinehart regarding the location, time and date as well as a proposed street closure. There was consensus from Council that the Street Dance Committee may move forward with the event. Motion by Goodhue, seconded by McCulloch to Move the second Council Meeting in May 2018 to 29 May due to Labor Day weekend. Motion carried unanimously on a roll call vote.
INTERIM CITY ADMINISTRATOR REPORT None MAYOR AND COUNCIL REPORTS Mayor and Council gave their reports. CITY ATTORNEY REPORT: None UPCOMING MEETINGS AND EVENTS: Carlisle City Council Work Session 30 April 2018 6:30 pm INFORMATION Motion by Goodhue, seconded by McCulloch to Adjourn at 8:25 pm. Motion carried unanimously on a roll call vote. Martha Becker, City Clerk Drew Merrifield, Mayor NOTE: Minutes are unofficial until approved by Council-final approval may include corrections as necessary
CITY OF CARLISLE SPECIAL CITY COUNCIL MEETING MINUTES Monday, 30 April 2018; 6:30 P.M Carlisle City Hall Council Chamber, 195 N. 1st St. Elected Officials present were Mayor Drew Merrifield, Council Members Eric Goodhue, Rob VanRyswyk, Josiah Doughty and Dan McCulloch constituting a quorum. Absent was Council Member Doug Hammerand. Also present was City Clerk Martha Becker and City Attorney Robert Stuyvesant. Mayor Merrifield called the meeting to order at 6:30 P.M. The Pledge of Allegiance was recited. OLD AND NEW BUSINESS & POSSIBLE ACTION Motion by Goodhue, Seconded by VanRyswyk to remove from table RESOLUTION APPROVING CONTRACT AND BOND FOR THE SCHOOL STREET IMPROVEMENTS - PHASE 1 FROM HIGHWAY 5 FRONTAGE ROAD TO N. 5TH STREET. Motion carried unanimously on a roll call vote. Motion by McCulloch, Seconded by Goodhue to approve Resolution 2018043001 A RESOLUTION APPROVING CONTRACT AND BOND FOR THE SCHOOL STREET IMPROVEMENTS - PHASE 1 FROM HIGHWAY 5 FRONTAGE ROAD TO N. 5TH STREET. Motion carried unanimously on a roll call vote. The main purpose of the meeting was to discuss the search process for the city administrator with Callahan Municipal Consultants, LLC. Brent Hinson spoke to Council on behalf of Callahan and provided them with a community and position profile and information pertaining to the search. Motion by McCulloch, Seconded by Goodhue to receive and file information. Motion carried unanimously on a roll call vote. Discussion took place among the Council, Mayor and Hinson about the time-table, compensation package, the position announcement and advertisement and the community/positon profile. Minor changes were made to the position profile, compensation package and the time-table. Motion by Goodhue, seconded by McCulloch to adjourn at 8:36 pm. Motion carried unanimously on a roll call vote. Drew Merrifield, Mayor Martha Becker, City Clerk NOTE: Minutes are unofficial until approved by Council-final approval may include corrections as necessary