Delaware City Schools Board of Education Meeting December 11, 2017 Regular Meeting Willis Education Center 6:00 p.m. MISSION STATEMENT The Delaware City Schools will promote a culture of excellence that engages and empowers students and staff to embrace the challenges of our global society. We will build on our traditions, respect our diversity and partner for a strong community. 1.0 Opening 1.1 Call to Order and Roll Call *Student Board Member 1.2 Salute the Flag 1.3 Adoption of Agenda I recommend we adopt this agenda as presented. Moved by seconded by to adopt this agenda as presented. 1
1.4 Approve Minutes With your agenda you have received the minutes of November 6, 2017 and November 20, 2017. Moved by seconded by to approve the minutes of November 6, 2017 and November 20, 2017 as presented. 1.5 Recognitions and Presentations 2.0 Reports Hayes Update 2.1 Unions A. DCTA B. UE C. OAPSE 2.2 Legislative 2.3 Facilities 2.4 Treasurer/CFO 2.5 Assistant Superintendent 2.6 Executive Director of Human and Material Resources 2.7 Superintendent 2.8 Board Requested 2.9 Other PUBLIC PARTICIPATION 2
PUBLIC PARTICIPATION AT BOARD MEETINGS The Board of Education recognizes the value to school governance of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest. Any person or group wishing to place an item on the agenda shall register their intent with the Superintendent no later than ten (10) days prior to the meeting and include: A. Name and address of the participant; B. Group affiliation, if and when appropriate; C. Topic to be addressed. Such requests shall be subject to the approval of the Superintendent and the Board President. In order to permit the fair and orderly expression of such comment, the Board shall provide a period for public participation at every regular meeting of the Board and publish rules to govern such participation in Board meetings. The presiding officer of each Board meeting at which public participation is permitted shall administer the rules of the Board for its conduct. The presiding officer shall be guided by the following rules: A. Public participation shall be permitted. B. Anyone having a legitimate interest in the actions of the Board may participate during the public portion of a meeting. C. Attendees must register their intention to participate in the public portion of the meeting upon their arrival at the meeting. D. Participants must be recognized by the presiding officer and will be requested to preface their comments by an announcement of their name, address, and group affiliation, if and when appropriate. E. Each statement made by a participant shall be limited to five (5) minutes duration, unless extended by the presiding officer. F. No participant may speak more than once on the same topic unless all others who wish to speak on that topic have been heard. G. All statements shall be directed to the presiding officer; no person may address or question Board members individually. H. Tape or video recordings are permitted. The person operating the recorder should contact the Superintendent prior to the Board meeting to review possible placement of the equipment, and must agree to abide by the following conditions: 1. No obstructions are created between the Board and the audience. 2. No interviews are conducted in the meeting room while the Board is in session. 3. No commentary, adjustment of equipment, or positioning of operators is made that would distract either the Board or members of the audience or disrupt the meeting while the Board is in session. I. The presiding officer may: 1. Interrupt, warn, or terminate a participant s statement when the statement is too lengthy, personally directed, abusive, obscene, or irrelevant; 2. Request any individual to leave the meeting when that person does not observe reasonable decorum; 3. Request the assistance of law enforcement officers in the removal of a disorderly person when that person s conduct interferes with the orderly progress of the meeting; 4. Call for a recess or an adjournment to another time when the lack of public decorum so interferes with the orderly conduct of the meeting as to warrant such action. J. The portion of the meeting during which the participation of the public is invited shall be limited to thirty (30) unless extended by a vote of the Board. R.C. 3313.20 - Revised 6/9/03 3
3.0 Consent Agenda 3.1 Pupils A. Approve High School Graduate I recommend the Board approve the following student as a Hayes High School graduate due to completion of all graduation requirements: Daniel Lee Litke B. Approve Overnight Field Trip OSMA Journalism Conference I recommend the Board approve the Hayes Talisman and Delhi students overnight field trip to the OSMA Journalism Conference at Kent State University April 6-7, 2018 as presented. C. Approve Overnight Field Trip JEA/NSPA Conference I recommend the Board approve the Hayes Talisman and Delhi staff s overnight field trip to the JEA/NSPA Conference in San Francisco, CA April 12-15, 2018 as presented. 3.2 Curriculum and Instruction 3.3 Personnel A. Approve Resignations 1. Certified Staff Approve and accept the resignation of the following individuals: Douglas Manley Hayes ROTC For Purposes of Retirement Effective June 30, 2018 Erin Waters Schultz Grade 1 Teacher Effective December 4, 2017 2. Classified Staff Approve and accept the resignation of the following individuals: Anthony Amato District Maintenance-Level I For Purposes of Retirement Effective February 28, 2018 Kelly McConaha Schultz SACC Program Assistant III Effective December 8, 2017 4
3. Supplemental Contract Approve and accept the resignation of the following individual s supplemental contract: Gina Puleo Hayes House Dean Effective December 5, 2017 B. Approve Employment 1. Classified Staff Approve classified employment for the 2017-2018 school year specifically conditioned on and subject to acceptable background checks, receipt and final administrative review of all application records, receipt of all other necessary documentation and licensure (if applicable): Michelle Belt Transportation $18.53 Per Hour/Step 1 Bus Driver Effective November 28, 2017 Jenna DeWitt Conger $10.61 Per Hour/Step 3 SACC Program Asst. III Effective November 27, 2017 Kimberly Dushane Dempsey $12.99 Per Hour/Step 1 Cook/Cashier Effective November 29, 2017 Kelly McConaha Dempsey $12.89 Per Hour/Step 1 Educational Asst.-Class II Effective December 11, 2017 Sarah McDowell Hayes $12.99 Per Hour/Step 1 Cook/Cashier Effective December 4, 2017 Yashodira Raygoza Transportation $18.53 Per Hour/Step 1 de Ramirez Bus Driver Effective November 29, 2017 2. Classified Substitute Approve employment for the 2017-2018 school year specifically conditioned on and subject to acceptable background checks, receipt and final administrative review of all application records, receipt of all other necessary documentation and licensure (if applicable). Employ according to Board approved policy and wage schedules the following individual as a classified substitute for the 2017-2018 school year - $13.75, substitute bus driver; $11.05, substitute custodian; $9.05,cafeteria; $10.30 classroom assistant; $11.00 clerical: Danny Quinn Richard Radcliff 5
C. Approve Supplemental Contracts for the 2017-2018 School Year Approve the following supplemental employment for the 2017-2018 school year specifically conditioned on and subject to acceptable background checks, receipt and final administrative review of all application records, receipt of all other necessary documentation, and Pupil Activity Permit (if applicable): Last Name First 2017-18 SUPPLEMENTAL BUILDING Name Salary Hurley Erin Dramatics Assistant Play Set Design Hayes $2,876.81 Lloyd Matthews Misty Gymnastics Assistant Hayes $2,876.81 Noday Franchesca Cheerleading Reserve Winter Hayes $2,465.83 Santa-Emma Alec Basketball Freshman Girls (.5 FTE) Hayes $1,232.92 Scott John Art Club Hayes $3,287.78 Webber Isaiah Wrestling Reserve (.5 FTE) Hayes $1,438.40 D. Approve Extended Hours 3.4 Financial 1. I recommend the Board approve extended hours for Angela Thompson to participate in professional development and teach classes for the modified 2-hour delay schedule on December 1, 2017, not to exceed 2.25 hours at her regular per diem rate. 2. I recommend the Board approve extended hours for Jessica Brechbuhler to participate in professional development and teach classes for the modified 2-hour delay schedule on December 1, 2017 and on February 8, 2018, not to exceed 5.83 hours combined for both days, at her regular per diem rate. 3. I recommend the Board approve extended hours for Brittany King to provide ESL testing during the summer months, adjusted for August 10, 2017, not to exceed one (1) hour at her regular per diem rate. Approve the Complete December 2017 Forecast with Assumptions I recommend the Board approve the Complete December 2017 Forecast with Assumptions as presented. CONSENT ACTION: Moved by seconded by to approve all of the consent items as presented. 6
4.0 Discussion 5.0 Action Items 5.1 Approve the 2018-2019 School Year Calendar I recommend the Board approve the 2018-2019 school year calendar as presented. Moved by, seconded by to approve the 2018-2019 school year calendar as presented. 5.2 Approve and Award Change Order No. 2 for M & C Construction, LLC I recommend approval of Change Order No. 2 for M & C Construction, LLC to reimburse the District for the cost associated with work performed by Mays Consulting at Woodward Elementary School as presented. Original contract sum $ 442,999.00 Net change by previously authorized Change Orders - $ 5,633.45 The contract sum prior to this Change Order was $ 437,365.55 Order in the amount of - $ 950.00 The new contract sum, including this Change Order, will be $ 436,415.55 Moved by seconded by to approve Change Order No. 2 for M & C Construction, LLC as presented. 7
5.3 Approve and Award Change Order No. 3 for M & C Construction, LLC I recommend approval of Change Order No. 3 for M & C Construction, LLC to delete the unused portion of the roofing allowance money from Woodward Elementary School additions and renovations, and Smith Elementary School roofing work as presented. Original contract sum $ 442,999.00 Net change by previously authorized Change Orders - $ 6,583.45 The contract sum prior to this Change Order was $ 436,415.55 Order in the amount of - $ 5,139.00 The new contract sum, including this Change Order, will be $ 431,276.55 Moved by seconded by to approve Change Order No. 3 for M & C Construction, LLC as presented. 5.4 Approve and Award Change Order No. 3 for Dunlop & Johnston, Inc. I recommend approval of Change Order No. 3 for Dunlop & Johnston, Inc. to reimburse the architect for costs associated with additional chiller work at Dempsey Middle School as presented. Original contract sum $7,067,826.00 Net change by previously authorized Change Orders + $ 63,893.00 The contract sum prior to this Change Order was $7,131,719.00 Order in the amount of - $ 2,000.00 The new contract sum, including this Change Order, will be $7,129,719.00 Moved by seconded by to approve Change Order No. 3 for Dunlop & Johnston, Inc. as presented. 8
5.5 Approve and Award Change Order No. 2 for Accurate Electric, Inc. I recommend approval of Change Order No. 2 for Accurate Electric, Inc. to delete the unused portion of the contingency allowance for work at Hayes High School as presented. Original contract sum $ 930,000.00 Net change by previously authorized Change Orders + $ 699,179.00 The contract sum prior to this Change Order was $1,629,179.00 Order in the amount of - $ 37,643.00 The new contract sum, including this Change Order, will be $1,591,536.00 Moved by seconded by to approve Change Order No. 2 for Accurate Electric, Inc. as presented. 5.6 Approve and Award Change Order No. 2 for ABC Piping Company, Inc. I recommend approval of Change Order No. 2 for ABC Piping Company, Inc. to delete the unused portion of the contingency allowance for work at Hayes High School as presented. Original contract sum $ 638,000.00 Net change by previously authorized Change Orders + $ 417,175.00 The contract sum prior to this Change Order was $1,055,175.00 Order in the amount of - $ 37,568.00 The new contract sum, including this Change Order, will be $1,017,607.00 Moved by seconded by to approve Change Order No. 2 for ABC Piping Company, Inc. as presented. 9
5.7 Approve and Award Change Order No. 4 for Rezod, LLC I recommend approval of Change Order No. 4 for Rezod, LLC for completion of roof installations at Smith Elementary School and Woodward Elementary School as presented. Original contract sum $ 253,075.00 Net change by previously authorized Change Orders + $ 17,008.00 The contract sum prior to this Change Order was $ 270,083.00 The contract sum will be INCREASED by this Change Order in the amount of + $ 9,800.00 The new contract sum, including this Change Order, will be $ 279,883.00 Moved by seconded by to approve Change Order No. 4 for Rezod, LLC as presented. 5.8 Approve and Award Change Order No. 2 for Robertson Construction Services, Inc. I recommend approval of Change Order No. 2 for Robertson Construction Services, Inc. to delete the unused portion of the contingency allowance at Smith Elementary School as presented. Original contract sum $1,876,600.00 Net change by previously authorized Change Orders - $ 648.00 The contract sum prior to this Change Order was $1,875,952.00 Order in the amount of - $ 3,869.00 The new contract sum, including this Change Order, will be $1,872,083.00 Moved by seconded by to approve Change Order No. 2 for Robertson Construction Services, Inc. as presented. 10
5.9 Approve and Award Change Order No. 2 for Robertson Construction Services, Inc. I recommend approval of Change Order No. 2 for Robertson Construction Services, Inc. to delete the unused portion of the contingency allowance from Hayes High School Additions and Renovations as presented. Original contract sum $3,151,200.00 Net change by previously authorized Change Orders + $2,115,307.00 The contract sum prior to this Change Order was $5,266,507.00 Order in the amount of - $ 100,504.00 The new contract sum, including this Change Order, will be $5,166,003.00 Moved by seconded by to approve Change Order No. 2 for Robertson Construction Services, Inc. as presented. 6.0 Superintendent s Comments 7.0 Board Comments 8.0 Calendar December 13 December 18 Dec. 21-Jan. 2 January 3 January 4 January 8 January 25 January 27 Dempsey Winter Orchestra Concert 7:00pm Hayes High School All-City Band Festival 7:00pm Hayes High School Winter Break No School Teacher Work Day Classes resume Board Organizational Meeting 6:00pm Willis Education Center Hayes Conferences 3:00pm-6:45pm Hayes High School Melodies and Marinara 5:00pm-9:00pm Dempsey Middle School 9.0 Executive Session 10.0 Adjournment 10.1 I recommend this meeting be adjourned. Moved by seconded by to adjourn this meeting. 11