Friends of the Loomis Library Meeting Minutes Thursday, February 9, 2017 Call to order 6:00 pm Board Members Present: Ramona Brockman, Cynthia Davis, Jennifer Knisley, Bonnie London, Linda Sandahl General Members Present: Sarah Arrasmith, Pauline Clevenger, Beth Enright, Don Hart, Nadine Hart, Joanne Ligamari, Carol Mason, Thomas Seth, Eric Shen, Dot Shiro, Janet Thew, Jean Wilson, Ralph Wilson Agenda Items 1. Approval of January 12, 2017 Minutes. Two recommended changes to the January minutes were discussed and approved. These changes include: 1) the addition of information to Agenda Item 1 Placer County Genealogical Society, to include the statement that Barbara Leak of the Genealogical Society noted a possible 3-7 year longevity of the agreement with the FOL to house their genealogy collection; and 2) to strike a portion of the following statement from Agenda Item 3 Board of Directors Appointment of Cynthia Davis to fill out term of Treasurer for 2016-2017, Ms. Davis noted that she has served as treasurer for several organizations over the years and was the treasurer for the Loomis Library Campaign Committee. ACTION: Thomas Seth made a motion to accept the January 12, 2017 minutes as revised. The motion was seconded by Dot Shiro. Motion passed unanimously with no opposition or abstentions. Future agenda item: One member posed a question regarding the genealogical society agreement for a future discussion. The question is if the draft agreement with the genealogical society would be brought back for approval of only the FOL, or would it also be brought before the Mayor s appointed Library Board. 2. Treasurer s Report Cynthia Davis provided an update on the account balances of the FOL bank accounts. Wells Fargo FOL account (historically the account for FOL business) had a balance of $15,677.10. This account received the $10,000 fellowship grant funds from Encore to be disbursed to the FOL Encore fellow, Eric Shen. President Jenny Knisley noted that incoming funds from copier ($20.00) and community room rental ($360) should be transferred to the Operations account as these funds would be categorized as library operations and not FOL fundraising. Golden One Operations account (established for the tax revenue and library operations) had a balance of $5,046.45 that includes a $6,000 grant from the Town of Loomis and a $6,500 donation from the FOL and $2,238.7 in expenses. The building expansion fund balance: $21,332.19 ACTION: Thomas Seth made a motion to accept the treasurer s report. Nadine Hart seconded the motion. Motion passed unanimously with no opposition or abstentions.
3. Loomis Library and Community Learning Center Operations Report & Volunteer Update Carol Mason provide the following update: Building Update The building s HVAC system for the main library area has undergone emergency repair to render one of the HVAC systems operational. The Town will need to decide on repair or replacement of the original HVAC units before the summer. The HVAC repair or replacement would be funded by the sales tax income. The leaking skylights that were noticed at the January meeting have been repaired by the installation of water diverters for all skylights. The roof was noted to be in good condition and not the source of the leaks. Equipment Update Thank you to Tom Seth for donating the needed paper shredder and Jean Starns for donating the coat tree and a laptop computer. West Pacific Cabinets offered to provide the two small tables (one bar height and one table height) for the catalog computers. Collections Update The current collection consists of approximately 6,243 items; new items include large print, paperback and teen books. Total volunteer work hours logged for the past month: 335 hours Total volunteer hours to date: over 1,600 hours Estimated time frame for entire collection to be cataloged is another 6-8 weeks Donations and Collection Purchase Requests - $500.00 in donations were recently received from the Soroptomists to be use to purchase juvenile and women s related books. 4. Encore Fellowship Update Eric Shen reported that he spent the past month getting oriented with the library. He also provided technical support duties including: replacing the hard drive for a computer, helped the tax AARP people get connected to their printer, took over the website and updated the event calendar and content, took over the newsletter and published January and February newsletters and helped patrons with technical support. This month Eric plans to provide technical training for the volunteer staff, get the computers ready for the public by installing software (e.g. Microsoft Office). He would also like to develop training classes for the public. (Owen will be donating some computers that can be used for handson classes. Eric would also like to consolidate the computer equipment in the office into a rack. Jenny asked how would Owen handle the acquisition of the rack and noted that she would talk to Owen. Bonnie suggested that there might be some grant money from Tech Soup available. Eric will look into this. 5. Programs Report Bonnie London reported that Dee is continuing to book the community room with programs including a heart health presentation, historical society presentation, a new book club and kids programs. The community room rental application, description of the room and its amenities and calendar of the room s availability are on the library website (Loomis Library.org). One member noted their concern with the library s website not being found through an Internet search as the Placer County site states that the library is closed. This member suggested that local businesses add a link to the library website to their business website in help place our library website at the top of Internet search results.
6. Transition Team Update Jenny Knisley stated that there is no new information to report. 7. Town of Loomis Library Board Update Mayor Black will appoint the Library Board members at the February 14, 2017 Town Council meeting. The Library Board will consist of 5 voting members and 5 non-voting advisory members. 8. Live Scan Follow-up Jenny Knisley reported that the organization is still in need of a volunteer to act as the custodian of records for the Live Scan program. One potential volunteer was acknowledged. 9. Storage Shed Follow-up Dot Shiro and Tom Seth reported that the American Legion has agreed to take on replacing the FOL storage shed as one of their projects. The approval process for this project will be lengthy. The replacement cost estimate is at least $1,000. 10. Presidents Report Fundraiser Barnes & Nobel February 13-19 Bonnie reported that a book fair and book drive at the Roseville Barnes & Nobel store has been scheduled for the Loomis FOL for the week of February 13-19, 2017. She requested that FOL members help advertise and staff a table at the store during that week to solicit customers to use a purchase code that would contribute a percentage of their purchase to store credit that the FOL can use to purchase books. Bonnie also reported that two children s authors are scheduled to be at the store and Del Oro school groups volunteered to help staff the FOL table. Town of Loomis/Library Thank You to Rick Angelocci Jenny Knisley reported that Town staff is interested in planning a joint thank you and retirement event with the FOL to recognize Rick Angelocci s years of service as Town Manager. Rick has been on a leave of absence since September 1, 2016 and has recently announced his retirement. The event will be on March 3 from 3:30-5:00 pm in the Library community room. The Town has offered pay for the event expenses. FOL members discussed purchasing a display case and engraved placard for the first edition copy of Mark Twain s Roughing It that Rick generously donated to the FOL to be displayed at the library. The book presentation and dedication would take place during the event for Rick. ACTION: Beth Enright made a suggestion that was seconded by Tom Seth for the following: Beth, Bonnie and Carol would collaborate to select a display case, engraved placard and appropriate display location in the library for the book. The FOL would purchase the display case up to a $300.00 value. The motion passed unanimously with no opposition of abstentions. Another motion was made by Beth Enright and seconded by Cynthia Davis to waive the community room rental fee for the Town to host the event at the library. The motion passed unanimously with no opposition of abstentions. 11. Sierra College Student Project
A proposal to hold an informational fair on Saturday march 18, 2017 from 1-4 pm for people with disabilities was presented by Kelly Edwards. Ms. Edwards is enrolled in an event planning class as a parks and recreation major at Sierra or Sac State? where organizing a public event is a course requirement. Ms. Edwards explained that she has contacted several organizations that provide services to people with disabilities requesting them to staff an informational table at the event. She also requested that the FOL cosponsor the event whereby the room rental fee would be waived and welcomed any FOL volunteer help on the day of the event. ACTION: Nadine Hart made a motion to co-sponsor the event as described. The motion was seconded by Linda Sandahl. The motion was unanimously approved without opposition or abstentions. Committee Meeting Update Book Sale Carol Mason reported that the quarterly book sale was held on January 27-28, 2017. In order to help ease the problem of a lack of storage space, this book sale was advertised as a two for one sale. The overstock of inventory was reduced with a total of $464.00 in sales to report. The ongoing book sales at the library reported an income of $56.40 for the month. Carol reported that she anticipates collecting up to $150.00 per month from the ongoing book sale shelves in the library. Board Elections Jenny Knisley will be the nominations committee chair and elections will take place at the regular March meeting. Nominations were solicited from the group and were received for the following offices: Nomination for President-Jenny Knisley; Nomination for Co-Vice-Presidents-Beth Enright & Linda Sandhal; Nomination for Past- President-Bonnie London; Nomination for Co-Secretaries-Ramona Brockman as recording secretary & Jean Wilson as corresponding secretary; Nomination for Treasurer-Cynthia Davis. Jenny Knisley requested that any other nominations be brought to her attention before the March meeting and reminded the membership that payment of dues must be current before the March meeting in order to vote. ACTION: Dot Shiro made a motion that was seconded by Joanne Ligamari to accept the nominations as presented. The motion was passed unanimously with no opposition or abstentions. Membership- Jean Wilson drafted a membership renewal letter and had membership renewal return envelopes printed. The letter and envelopes will be mailed to targeted past members. The prior membership total was 650 members, many of which are not local, but joined our FOL in support of our efforts to keep the library from being closed by the County. Big Day of Giving Bonnie London announced that unfortunately the FOL is not be able to participate in this year s Big Day of Giving event due to a technicality. The IRS tax form to be filed that is required for participation is an e99. The FOL did not file this tax form last year, but will intend to file an e99 this year. Tom Seth noted that a budget committee should be formed to set next year s budget. Cynthia Davis volunteered to chair this committee.
Meeting adjourned at 7:43 pm. Respectfully Submitted, Ramona Brockman, Secretary