WREKIN LANDLORDS ASSOCIATION THE CONSTITUTION 2013
1. NAME THE CONSTITUTION The Association shall be called The Wrekin Landlords Association (The Association). 2. AIMS & OBJECTIVES To represent and promote the interests of the private rented sector both physical and economic. (iii) (iv) (v) (vi) (vii) To act as a Forum for the exchange of ideas, information and the resolution of common problems related to private landlords. To foster co-operation between individuals, organisations and authorities involved within the context of the private rented sector. To encourage maintenance and improvement in standards of services offered to those privately renting and thus to improve the quality of life of those privately renting. To project a favourable public image of private landlords and privately rented accommodation. To educate private landlords and disseminate information to them. To do all other things necessary to achieve the foregoing objects. 3. MEMBERSHIP Membership shall be open to any individual person or body / company who rents out or manages privately rented property An annual subscription shall be levied for levels of membership as determined by the Executive Committee or the Association in general meeting.
4. MEETINGS (a) The Association The Association shall hold an Annual General Meeting (AGM), which must be attended by no less than 10 members in addition to the executive committee members. At the AGM the following business shall be transacted: - to receive and, if approved, to adopt the audited accounts for the previous financial year. - to appoint officers and an Executive Committee. - to receive the report from the Executive Committee. - to deal with other business specified on the agenda. (b) (c) (d) (e) The Executive Committee or, by written notice served on the Secretary, not less than seven members may call a General Meeting at any time. Every member shall be given not less than 21 days written notice of a General Meeting At any General Meeting of the Association the Chair of the Executive Committee, if present, shall preside. In the Chair s absence, the Chair shall be taken by the Vice Chair or, failing a Vice Chair, a member present appointed by the Executive Committee. Voting by proxy may take place at meetings by the authorised representative of the member. Authorisation must be in letter form together with notice of the meeting. 5. EXECUTIVE COMMITTEE The Association shall at the AGM appoint an Executive Committee Membership The Executive Committee shall comprise of at least 12 members from the Association as follows: - One member from the Borough of Telford & Wrekin Council - All others to come from the general membership The members to be appointed by the Association shall represent the interests and activities of persons and bodies in membership of the Association.
Functions (a) It shall be responsible for the conduct of the affairs of the Association and shall report to the Association at its AGM and at other times if necessary. (b) (c) (d) (e) The Committee shall have the power to appoint and direct any staff the Association may agree to employ. It shall have power to admit to membership persons and bodies applying and tendering the appropriate subscription. The committee shall have power to refuse or terminate membership. It shall have power to expel a member from the Association having given at least one month s written warning of its intention to do so, but shall take into account any representations made by the member following such warning. 6. OFFICERS Election The Association shall at the AGM elect from among its members the following executive officers: - Chair - Vice-Chair (in waiting) and will also appoint - A Secretary - A Treasurer and may from time to time appoint such others as may be required. A casual vacancy in any office shall be filled by the Executive Committee. No person shall be elected to any office of the Association unless he/she has first been proposed and seconded and has signified their willingness to accept the office. Committees The Executive Committee shall meet at least four times a year. Meetings of other Committees shall be called as necessary either by the Chairman of the Committee, the Secretary of the Association or at the written request of not less than four members of the Committee. No meeting of the Executive Committee shall proceed unless at least seven members are present. No meeting of any other Committee shall proceed unless at least four members are present.
It is a requirement for all committee members to attend at least 2 meetings per year. Failure to comply may result in the member being deselected at the following AGM. Executive Committee members may be reimbursed such reasonable expenses incurred in the carrying out their duties as a member of the executive committee. Such claims for expenses must be supported with receipts and/or supporting documentation. Any expense claims will be paid by the Treasurer. Should the Treasurer decline a payment, then the claimant has the right to refer this to the next executive committee meeting for a final decision. 7. FINANCE Income The Association s income shall be primarily from membership subscriptions which shall become due for payment on 1 st January in any year. - And commissions from Insurance Schemes - And other income e.g. advertisements in the Newsletter Auditors Accounts for all funds held on behalf of the Association shall be prepared annually by the Treasurer to 31 st December and shall be audited by a qualified Accountant appointed at the AGM 8. AMENDMENTS TO THE CONSTITUTION The Constitution of the Association shall not be amended except on the authority of a two-thirds majority of the members present and voting at a General Meeting duly convened for the purpose. (iii) Notice of any proposal to alter the Constitution shall be received by the Secretary not less than 28 days prior to the General Meeting at which the proposal is brought forward. The Secretary shall give not less than 21 days written notice of the proposal to all registered members of the Association. 9. WINDING UP The Association may at any time be dissolved by a resolution passed by a two-thirds majority of the members present and voting at a General Meeting duly convened for the purpose. Such resolution may give instructions for the disposal of any assets of the Association, provided that if any property remains after the satisfaction of all debts and liabilities, such property shall be given or transferred to such other institution or
institutions having objects similar to some or all of the objects of the Association as the Association. If neither the Association nor any of its Committees has met for a period of thirteen calendar months following the last AGM, the Association shall be deemed to have ceased to act and winding up shall commence forthwith in accordance with the procedure outlined in paragraph of this Article but without the necessity for the resolution mentioned in that paragraph. 10. Additions This updated version of the Constitution (from the 2007 version) was amended after the agreement made at the 2013 AGM. The alteration was carried unanimously.