MakinfJ "'c Way ~...... ~... "... -- For Ontarians with Disabilities REGION OF PEEL ACCESSIBILITY ADVISORY COMMITTEE (AAC) MINUTES AAC-2014-2 The Region of Peel Accessibility Advisory Committee met on February 25, 2014 at 1 :05 p.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Suite A, Brampton. Members Present: N. Balsara; N.D. Barry; R. Chopra; M. Dytyniak; D. Farrace, C. Fonseca*; N. Husain; E. Kolb; T. Tamlin*; J. Triantafilou; M. Tymkow* Members Absent: H. Bajwa; G. Barnes; S. Hames, due to vacation; R. Paterak, due to a personal matter Also Present: Region of Peel: N. Trim, Chief Financial Officer and Commissioner of Corporate Services; K. Lockyer, Regional Clerk and Director of Clerk's; A. Adams, Manager, Regulatory Compliance; M. Sikand, Accessibility Planning Specialist; V. Montesdeoca, Committee Clerk; S. Valleau, Legislative Assistant * See text for arrivals See text for departures
~A-S~ -~ -11- AAC-2014-2 Naz Husain, Chair, presided. 1. CALL TO ORDER Naz Husain, Chair of the Region of Peel Accessibility Advisory Committee (AAC) called the meeting to order at 1 :05 p.m. and welcomed everyone present. Naz Husain congratulated the recently appointed Committee members, and welcomed them to their first AAC meeting. T. Tam/in arrived at 1:07 p.m. M. Tymkow arrived at 1:08 p.m. At the request of the AAC Chair, formal introductions were made by all Committee members. 2. APPROVAL OF AGENDA Moved by M. Tymkow; RECOMMENDATION AAC-8-2014: That the agenda for the February 25, 2014, Region of Peel Accessibility Advisory Committee meeting be amended to include a communication from aodareview.utoronto.ca, titled "Public Consultations Hosted by the Review", to be dealt with under Communications- Item 6d; And further, that the agenda for the February 25, 2014, Region of Peel Accessibility Advisory Committee meeting be approved, as amended. See also Communications - Items 6d 3. PREVIOUS MEETING MINUTES a. Minutes of the Region of Peel Accessibility Advisory Committee (AAC-2014-1) meeting held on January 28, 2014
~t'-~~-3-12- AAC-2014-2 In reference to Recommendations AAC-3-2014, AAC-5-2014 and AAC-6-2014 contained in the minutes of the AAC meeting held on January 28, 2014, Dely Farrace, AAC Member, inquired why the mover and seconder of the motions were not captured in the minutes. Kathryn Lockyer, Regional Clerk and Director of Clerk's, explained that in accordance with the Region of Peel Procedure By-law, only a mover is required for Committee meetings. The Regional Clerk was requested by the members of the AAC to record the mover of all recommendations arising at the AAC meetings, effective February 25, 2014. The movers of the subject motions from the January 28, 2014 meeting minutes are recorded as such: Delegation 4a: Moved by D. Farrace; RECOMMENDATION AAC-3-2014: That staff be tasked with reviewing future site plans for the Region of Peel Paramedic satellite stations; And further, that upon staff review of future site plans for the Region of Peel Paramedic satellite stations, a report be presented to the Region of Peel Accessibility Advisory Committee recommending approval. Communications 6b: Moved by E. Kolb; RECOMMENDATION AAC-5-2014: That staff communicate with Glenn Barnes regarding his ability to continue his membership on the Region of Peel Accessibility Advisory Committee;
JvfA- ~3- ~ -13- AAC-2014-2 And further, should Glenn Barnes resign from the Region of Peel Accessibility Advisory Committee, that he be formally recognized for his service on the Committee; And further, that the communication from Glenn Barnes be deferred to the February 25, 2014 Region of Peel Accessibility Advisory Committee meeting. Moved by C. Fonseca; RECOMMENDATION AAC-6-2014: That staff review the Region of Peel Procedure By-law regarding attendance and voting requirements on Committees of Council. Jim Triantafilou, AAC Member, inquired if the AAC had the opportunity to review the meeting minutes prior to Council approval. Naz Husain noted that the minutes are circulated prior to it appearing on a Council agenda, at which point members are welcome to provide input. 4. DELEGATIONS a. Sotabdo Debnath, Capital Project Manager, Real Property Asset Management and Rebecca Fortin, Advisor, Chronic Disease and Injury Prevention, Peel Public Health, Presenting the Active Outdoor Space Project: Phase 1 & Phase 2 and Active Stairwells Project A copy of the presentation is available from the Office of the Regional Clerk. Rebecca Fortin, Advisor, Chronic Disease and Injury Prevention, Peel Public Health, provided an update on two initiatives taking place at the Region of Peel to promote healthy behaviours and physical activity. The Healthy Outdoor Project, currently in Phase 2, is situated at 7120 Hurontario Street in Mississauga. The Active Stairs Project, involves two stairwells, one at 10 Peel Centre Drive and the second at 7120 Hurontario Street and is designed to encourage stairwell use.
MA-B3-S -14- AAC-2014-2 Sotabdo Debnath, Capital Project Manager, Real Property Asset Management, reviewed the design of the Healthy Outdoor Project. Some of the outdoor features include: Berms to isolate traffic along Hurontario Street; Trees and greenery along walking paths; Lawn seating for outdoor meetings and gatherings; Shade structure; Tables for table tennis and meetings; Outdoor gym equipment; Markings for outdoor play area in a section of the parking lot; and Water fountains and timber steps. Sotabdo Debnath provided details of the Active Stairs Project currently in Phase 1 stage. Phase 2 will be completed between July and August, 2014. Upon completion, the project will include: Half landing walls painted in bright rainbow colours; Yellow and black glow-in- the dark strip on all step edges; Vinyl handrails; Larger signs with raised lettering; Vinyl artwork with health messages at half landings; Accent lighting; A fixed glass window at the south entrance of Suite B to assist people find the stairs; Fire-rated full glass door with bright coloured dots for the visually impaired; and Ground floor walls painted with directional arrows. Councillor C. Fonseca arrived at 1:45 p.m. The following suggestions were made by Committee members to incorporate more accessibility features into the Healthy Outdoor Project: The painting of a high contrast ring around the boulders used in the destination space for meeting to assist the visually impaired; Ensure that the accessible lawn seating can be used by persons with mobility devices;
HA ' &~-~ -15- AAC-2014-2 Ensure that the drinking fountain is of appropriate height for use by persons in a wheelchair; Ensure that the accessible outdoor tennis tables can be accessed by persons with disabilities; Ensure that the outdoor play area proposed on the existing parking space is safe for use by all pedestrians; Clear signage to ensure safety in the parking lot; Install slopes, where possible, where timber steps are being considered; and Install a hand rail to assist climbing the grade for lawn seating. 5. REPORTS a. Accessible Transportation Master Plan Close Out Report (Oral) Update by Aislin O'Hara, Transportation Resource Coordinator, Accessible Transportation, Public Works, Region of Peel A copy of the presentation is available from the Office of the Regional Clerk. Aislin O'Hara, Transportation Resource Coordinator, Accessible Transportation, provided an overview of the five recommendations approved by Regional Council on January 9, 2014 for the Accessible Transportation Master Plan (ATMP). She stated that an ATMP summary report will be presented to Regional Council in June, 2014. The following suggestions were made by Committee members in moving forward with the Plan: Identify the number of full time equivalents (FTEs) and the timeframe to properly implement the Plan; Consider accessibility and sensibility training for the new employees; Proper coordination and collaboration at the local level to ensure quality and avoid duplication of efforts;
b. Updates ~1\ -~:;-:r -16- AAC-2014-2 Better coordination to ensure more accessible taxis are available for unscheduled trips; Ensure third party service providers receive accessibility training; and Ensure that a vulnerable persons check is conducted to third party service providers to safeguard the safety of service users. i) Region of Peel Accessibility Planning Program Update and AAC Work Plan Update Update by Meenu Sikand, Accessibility Planning Specialist, Region of Peel Meenu Sikand, Accessibility Planning Specialist, provided an update regarding the amendments being made to the Ontario Building Code which will come into force in January 2015. The Code will apply to new construction or projects undergoing major construction renovations. Meenu Sikand noted that visual fire alarms will be mandatory under the new legislation. ii) Subcommittee Updates Meenu Sikand provided a review of the AAC's three subcommittees: Site Plan Facility Audit, Education and Awareness and AODA Standard and Accessibility Planning. Meenu Sikand requested that AAC members give consideration to volunteering on a subcommittee and suggested e-mailing her with a preference. iii) Region of Peel Accessibility Advisory Committee Member Updates - Nil
~A- ~3,~ -17- AAC-2014-2 6. COMMUNICATIONS a. Coalition for Persons with Disabilities, Flyer regarding the Connections 2014 Resource Fair for Persons with Disabilities b. Glenn Barnes, Region of Peel Accessibility Advisory Committee Member, E-mail dated November 14, 2013, Advising of his Resignation from the Region of Peel Accessibility Advisory Committee Moved by R. Chopra; RECOMMENDATION AAC-9-2014: That the resignation of Glenn Barnes from the Region of Peel Accessibility Advisory Committee (AAC), be received. c. Lisa Jones, Metrolinx, E-mail dated February 14, 2014, Requesting Volunteers for the Metrolinx Accessibility Advisory Committee Additional Item- Item 6d: d. aodareview.utoronto.ca, Article titled "Public Consultations Hosted by the Reviewer, See also Approval of Agenda 7. OTHER BUSINESS- Nil
AAC-2014-2 8. NEXT MEETING The next meeting of the Region of Peel Accessibility Advisory Committee is scheduled for Tuesday, April 29, 2014, at 1 :00 p.m., Council Chamber, 5th floor, Regional Administrative Headquarters, Suite A, 10 Peel Centre Drive, Brampton, Ontario. Please forward regrets to Veronica Montesdeoca, Committee Clerk, (905) 791-7800 ext. 4384 or at veronica.montesdeoca@peelregion.ca. 9. ADJOURNMENT The meeting adjourned at 3:05 p.m.