THE INSTITUTE OF COMMERCIAL FORENSIC PRACTITIONERS (Incorporated as a Non-Profit Company) (Registration number 2010/022677/08) ( ICFP or the Company ) NOTICE OF ANNUAL GENERAL MEETING AGENDA Thursday, 31 July 2018 17:00 Registration 17:15 Annual General Meeting 1. Opening and apologies 2. Confirmation of quorum present 3. Approval of the minutes of the previous AGM 4. Chairperson s report 5. Items for discussion a. Approval of the annual financial statements b. Appointment of external auditors c. Appointment of board members d. Approve an increase in the annual membership fees. VENUE Gallagher Convention Centre, 19 Richards Drive, Midrand Johannesburg, from 17:00. ITEMS FOR DISCUSSION To consider and if deemed fit, pass with or without modification, the following items: a. Approval of the annual financial statements for the period ending 31 December 2017. b. Approval of the re-appointment E Hattingh t/a BIG Financial Services Chartered Accountants (S.A.), as nominated by the Board, as independent external auditors of the ICFP, to hold office until the conclusion of the next annual general meeting of the ICFP. c. Confirmation of the election of board members.
d. To resolve that with effect from January 2019 the annual membership fees shall increase by 5% as follows: Associate members fees shall increase to R1,155 +VAT, and Full membership fees shall increase to R2,310 + VAT. Retired members fees shall increase to R577.00 + VAT and R1,1155 +VAT for Associate members and Full members respectively. DOCUMENTS ON ICFP WEBSITE Please note that in terms of the Memorandum of Incorporation any member may bring before a general meeting any matter of business which he or she considers to require the attention of the Institute. Notice of such a matter shall be given in writing to the company secretary at least two (2) weeks before the meeting at which the business is to be discussed unless the Board in its sole discretion agrees to accept a late submission based on the merits of the case. The ICFP s annual financial statements for the period ending 31 December 2017 has been prepared and audited and will be made available on the ICFP's website, at https://www.icfp.co.za. VOTING & PROXIES All members of the ICFP are entitled to attend, the annual general meeting. Only Full members in good standing are entitled to vote at the annual general meeting. Full members who are unable to attend the annual general meeting may appoint a proxy to represent them. These members must complete the form of proxy enclosed in accordance with the instructions therein and lodge it via email with the Company Secretary at events@icfp.co.za. The proxy holder must also be a Full member in good standing. Forms of proxy, which can also be found on www.icfp.co.za, should be forwarded to reach the Company Secretary, by no later than 16:00 on Friday, 27 July 2018. By order of the Board. Janita M Snell ICFP Company Secretary 10 July 2018
FORM OF PROXY FOR THE ANNUAL GENERAL MEETING THE INSTITUTE OF COMMERCIAL FORENSIC PRACTITIONERS: 31 JULY 2018 (Incorporated as a Non-Profit Company) (Registration number 2010/022677/08) To be used by Full members wishing to appoint a proxy to act on their behalf at the annual general meeting of members of the ICFP to be held at 17:00 on Tuesday, 31 July 2018 at 19 Richards Drive, Midrand Johannesburg, (the Meeting ) and at any adjournment or postponement thereof. I, (full name and surname), with I.D. number & ICFP membership number, physical work address, postal code, office telephone number, cell number, and e-mail address, hereby appoints: 1. or failing him/her, 2. or failing him/her, 3. The chairperson of the Meeting as my proxy to act for me and on my behalf at the Meeting and at any adjournment or postponement thereof, for purposes of considering and if approved, passing with or without modification, the s to be proposed thereat and to vote for or against such s or abstain from voting in respect of my membership, as follows:
Please indicate with an X the instructions to your proxy in the spaces provided below. In the absence of such indication the proxy will be entitled to exercise his/her own discretion in voting. (Please see the notes.) RESOLUTIONS FOR AGAINST ABSTAIN number 1: number 2: number 3: number 4: To approve the annual financial statements for the period ending 31 December 2017. To re-appoint E Hattingh t/a BIG Financial Services Chartered Accountants (S.A.), as nominated by the Board, as independent auditors of the ICFP, to hold office until the conclusion of the next annual general meeting of the ICFP. To confirm the election of the nominated ICFP Board members. To resolve that with effect from 01 January 2019, the annual membership fees shall increase by 5%. Signed at on 2018. Signature Each Full member is entitled to appoint a proxy to participate in, attend and speak in place of such ICFP member at the AGM. Proxies of Full members will also be allowed to vote in place of such ICFP member.
NOTES: 1. Definitions: a. Full member means any person that was awarded the designation (FP)SA. b. In good standing means any ICFP member who complies with all explicit obligations, while not being subject to any form of sanction, suspension or disciplinary censure. 2. Requirements a. A proxy needs to be a Full member in good standing. b. An Full member may insert the name of one or two alternative proxies of his/her own choice in the space provided, with or without deleting the words the Chairperson of the Meeting. The relevant member must initial any such deletion and if applicable, the person assisting the signatory. The person whose name appears first on the form of proxy and has not been deleted, and who is present at the Meeting, will be entitled to act as a proxy to the exclusion of those whose names follow. c. Any alteration or correction must be initialled by the signatory, and if applicable, the person assisting the signatory. d. The Chairperson of the Meeting may accept any form of proxy, provided that the Chairperson is satisfied as to the manner in which the member concerned wishes to vote. e. The completion and lodging of this form of proxy will not preclude the relevant member from attending the Meeting and speaking and voting in person thereat to the exclusion of any proxy appointed in terms of this form of proxy, should such member wish to do so. f. Duly completed forms of proxy must be lodged with the Company s Secretary at events@icfp.co.za. The said forms of proxy must be lodged with the Company Secretary at least forty-eight (48) hours prior to the hour fixed for the meeting. g. Whether by secret ballot or show of hands, every member present in person shall have one equal vote, and any member holding a proxy for an absent member shall have one equal vote in respect of each proxy held.