ILLINOIS MOOSE ASSOCIATION 87 TH ANNUAL CONVENTION AUGUST 16-19, 2018 HEART OF THE COMMUNITY PROJECTS TWO HANDS TWO CANS OR, CASE OR CASH DONATIONS TO THE LOCAL FOOD PANTRY THURSDAY AUGUST 16, 2018 11:00 AM TO 5:00 PM Registration New Fellows (See Jim Heyob) Heart of the Community donations accepted in the registration area. 10:00 AM Executive Board Meeting 1:00 PM State Board Meeting Call to Order Invocation Pledge of Allegiance Roll Call of Officers & Chairmen Report of Secretary SUMMARY OF DISTRICT PRESIDENT S REPORTS INTRODUCTIONS & REMARKS Official Visitor, Director Moose Charities Board Convention Coordinator and Past Supreme Governor Association Liaison, Territory Manager Territory Manager Territory Manager Prelate, DuWayne Beck Bob Steffens Joe Serwa David Dennie Jonathan Mendenhall 1
THURSDAY AUGUST 16, 2018 (Continued) INTRODUCTIONS: CLOSING REMARKS ANNOUNCEMENTS 2:30 PM Nominating Committee Meeting (committee only) 2:30 PM Convention Committee Meeting Credentials, Rules and Order, Resolutions, Finance, By-Laws and Other Business. 3:00 PM Moose Legion Meeting THURSDAY EVENING 23 rd ANNUAL ILLINI STAR AWARDS 6:30 PM CASH BAR 7:00 PM DINNER 8:00 PM AWARDS PROGRAM YOU MUST HAVE A TICKET TO ATTEND FRIDAY AUGUST 17, 2018 7:00 AM to 4:30 PM Registration Open New Fellows (See Jim Heyob) Heart of the Community donations accepted in the registration area. 7:30 AM Pilgrim Breakfast for Degree Holders Only JOINT MEMORIAL SERVICE Regalia Recommended 8:45 AM Call to Order Memorial Service Director, Fran Schaefer FRIDAY AUGUST 17, 2018 (continued) 2
9:30 AM OPENING SESSION Opening Invocation Pledge Past Presidents Recognition Credential Report Rules and Order Committee Report Oath & Obligation Obligation to the State President Roll Call of State Officers Jim Brewer, Jr. Past President DuWayne Beck, Prelate Jim Brewer, Jr. Past President Association Liaison Jim Brewer, Jr. Past President Robert Neff, Director of Ritual and Higher Degrees Jim Brewer, Jr. Past President Jr. Past President, Jim Brewer Adam Cyze Will Accept Donation Checks Anytime During the Sessions ROLL CALL OF LODGES Vice President John Spitzner Each member in attendance may only be counted for the Lodge for which he is registered for the Convention. If representing multiple Lodges, the member must be registered for each Lodge in order to be counted. Subsequent roll calls are at the discretion of the Association President. Since the Credentials Committee records those in attendance from each Lodge (Administrator, Governor, Past Governor, etc.) It is not necessary to call them separately, but when the lodge is called all members of that lodge should stand and be counted. Roll Call Conducted by District Presidents Fundraising during Roll Call 3
Introductions: FRIDAY AUGUST 17, 2018 (continued) Report of Nominating Committee (Election to be held at the Saturday afternoon session) Deputy Supreme Governor Presentations By: Association Liaison, Territory Manager Lodge management 101 What you don't know - can hurt you! 12:00 PM LUNCHEON (TICKET REQUIRED) 2:00 PM GENERAL SESSION CALL TO ORDER COMMITTEE REPORTS: CONVENTION COORDINATOR BY-LAWS REPORT TREASURER S REPORT Chairman, Joe Serwa Chairman Bob Neff Treasurer, Mike Jones 2018-2019 Budget Treasurer, Mike Jones AUDIT REPORT SECRETARY REPORT REPORT OF LOSS PREVENTION Lodge Safety Checklist/Risk Pool Claims History Special Events Coverage (Hall Rental Insurance) Annual Safety Inspection/Claims History Treasurer, Mike Jones Chairman, Jerry Weiss 4
FRIDAY AUGUST 17, 2018 (continued) REPORT OF ACTIVITIES Moose Travel Program State and International Sports Tournaments Importance of Lodge Activities SPECIAL OLYMPICS Chairman, Wally Harkett Chairman, John Ordean 25 CLUB AND PRESIDENT S CLUB Chairman, Patrick Lilley LIFETIME ACHIEVEMENT AWARD PREMIER AWARD LODGE LEADERSHIP AWARD PRESIDENTS REPORT SAFE SURFIN RESOLUTIONS COMMITTEE ROLL CALL OF LODGES Association Liaison Ray Foster Wayne Schlosser Chairman, Robert Neff Vice President, John Spitzner John Spitzner - Since the Credentials Committee records those in attendance from each lodge (Administrator, Governor, Past Governor, etc.) It is not necessary to call them separately, but when the Lodge is called all members of that Lodge should stand and be counted. ROLL CALL CONDUCTED BY DISTRICT PRESIDENTS (Fundraising during roll call) ANNOUNCEMENTS 5/25 CLUB PARTY (BY INVITATION ONLY) COCKTAILS 6:30 PM DINNER 7:00 PM 25 CLUB & PRESIDENT S CLUB PATRICK LILLEY 5
SATURDAY AUGUST 18, 2018 7:00 AM to 2:00 PM Registration Open New Fellows (See Jim Heyob) 8:00 AM. Fellowship Breakfast and Conferral. New Fellows and Degree Holders Only 10:00 AM JOINT SESSION Call to Order Introduction of Officers, & Guests President, & Deputy Grand Regent President, & Deputy Grand Regent VIDEO S Director General, Scott Hart Grand Chancellor, Barb McPherson HEART OF THE COMMUNITY Tommy Moose Valued Veterans Program YOUTH AWARENESS MOOSEHAVEN REPORT Moosehaven Power Point by Executive Director, John Capes Introduction, Ray Foster Introduction, Tammy Neff Dave Schabacker Lea Richardson Kevin Kruse Sandra Jordan John Capes MOOSE CHARITIES REPORT Mike Pelling Peggy Bell VIDEO Membership Programs, Director of Membership, Mike Rios MOOSEHEART REPORT Mooseheart Video, Gary Urwiler, Executive Director REMARKS Gary Doud Linda Gosseling OV, Jan Fregulia REMARKS 6 OV, Bob Steffens
SATURDAY AUGUST 18, 2018 (continued) REMARKS ANNOUNCEMENTS Liaison, RECESS UNTIL 2:00 PM 12:00 PM MOOSE LEGION LUNCHEON (TICKET REQUIRED) 2:00 PM GENERAL SESSION CALL TO ORDER Minutes of Previous State Board Meetings (Call for approval as posted during this Convention) Minutes of 86th Annual Convention 2017 (Call for approval as posted during this Convention) Minutes of 2018 Midyear Conference (Call for approval as posted during this Convention) TOP ASSOCIATION CRITERIA REPORT OF MEMBERSHIP & RETENTION ILLINOIS PLUS ONE GOAL President, Jim Brewer Liaison, Chairman, Jim DeCourcy 2017-18 MEMBERSHIP CAMPAIGN AWARDS Chairman, Jim DeCourcy 2018-19 MEMBERSHIP CAMPAIGN & Mission ADDRESS OF OFFICIAL VISITOR DIRECTOR, MOOSE CHARITIES BOARD REPORT OF ASSOCIATION LIAISON, TERRITORY MANAGER REPORT OF TERRITORY MANAGERS Bob Steffens David Dennie Jonathan Mendenhall 7
SATURDAY AUGUST 18, 2018 (continued) Comments from Moose International Appointees PAST SUPREME GOVERNOR PAST SUPREME GOVERNOR PAST MOOSE LEGION PRESIDENT AND MOOSE LEGION AREA MANAGER DIRECTOR OF RITUAL & HIGHER DEGREES DEPUTY SUPREME GOVERNOR DEPUTY SUPREME GOVERNOR ILLINOIS DAY UPDATE STATE CAMPOUT UPDATE LEADERSHIP TRAINING REPORT FINAL REPORT OF THE CREDENTIALS COMMITTEE ELECTION OF OFFICERS Gene Huggins Joe Serwa Bernie Gallion Robert Neff Mike Pszotka Ray Wright Chairman, Jim Massey Chairman, Willy Balmes Coordinator DuWayne Beck Joe Harris ROLL CALL OF LODGES Vice President, John Spitzner John Spitzner - Since the Credentials Committee records those in attendance from each lodge (Administrator, Governor, Past Governor, etc.) It is not necessary to call them separately, but when the Lodge is called all members of that Lodge should stand and be counted. ROLL CALL CONDUCTED BY DISTRICT PRESIDENTS (Fundraising during roll call) ANNOUNCEMENTS (including next conference dates) BENEDICTION RECESS UNTIL 8:00 PM Prelate, DuWayne Beck 8
Convention Banquet Honoring Outgoing Association President Ray Foster & Deputy Grand Regent Tammy Neff Installation of Association Elected Officers 6:30 PM Cash Bar 7:00 PM Dinner 8:00 PM Installation of Officers Sunday August 19, 2018 9:30 AM Association Organizational Meeting (All LOOM Members Welcome to Attend) 2017 2018 President John Spitzner, Presiding Recognition of newly elected Association officers, Appointed Officers and Committee Chairman Review Duties and Responsibilities President John Spitzner and Association Liaison, Territory Manager Outline Business Goals for 2018 2019 Set Dates for Meetings and Events Discussion of Fraternal Programs Establish Fraternal Goals for Coming Year and Develop Plans to Meet Establish Goals Adjourn sine die The 2019 Mid-Year Conference for the Illinois Moose Association will be held at the Decatur Holiday Inn and Conference Center February 14 th 17 th, 2019 9