BOARD OF EDUCATION MEETING September 24, 2007 ROLL CALL The regular meeting of the Board of Education was held at the Education Service Center and was called to order by Board President Dan Diepenbrock at 7:30 P.M. with Mr. Stacy Johnson, Dr. Jim Jury and Mr. Bob Maier in attendance. ALSO IN ATTENDANCE Mr. Vernon Welch, Mr. Lance Stout, Mr. Jerry Clay, Dr. Donna Miles, Mrs. Vicki Adams, Mr. Terry Adams and Mr. Ed Poley were also in attendance. PLEDGE OF ALLEGIANCE Pledge of Allegiance OPENING PRAYER Dr. Jury led the opening prayer. APPROVAL OF MINUTES 1. Board Meeting Minutes of September 10, 2007. RECOMMENDATION: Recommend approval of the September 10, 2007 Board of Education Meeting Minutes. Member (Maier) Moved, Member (Johnson) seconded to approve the ORIGINAL motion Recommend approval of the September 10, 2007 Board of Education Meeting Minutes.. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0. The motion CARRIED. 4-0. APPROVAL OF AGENDA 2. Approve Agenda Approve agenda as presented. RECOMMENDATION: Approve agenda as presented Member (Johnson) Moved, Member (Maier) seconded to approve the ORIGINAL motion Approve agenda as presented. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0. The motion CARRIED. 4-0
COMMENTS FROM THE FLOOR LNEA Report - None REPORTS Superintendent s Report a. Board Workshop -- There will be a Board Workshop held on October 22, 2007 at 7:30 P.M. at the Central Office. The following items will be discussed: 1) AVID Program. 2) Flippen Program. 3) Weighted Classes. 4) AP Classes. 5) Expansion and Growth. b. NSBA Convention -- The NSBA Convention will be held in Orlando, Florida, March 29-April 1, 2008. Please contact Mary at the Central Office, if you are interested in attending. c. KASB Convention -- The KASB Convention will be held November 30-December 2, 2007 in Overland Park, Kansas. Please contact Mary at the Central Office, if you are interested in attending. d. Policy Report -- Mr. Rick Yoxall is currently working on the Anti-Bullying Policy, and I have asked that additional information be added to the Cell Phone Policy. I have provided Mr. Yoxall with policies that need updating and will need to be mandated with Board approval. The Policy Committee will meet when Mr. Yoxall provides me with his proposals. e. College Merger Meeting on September 17, 2007 with Mr. Rick Yoxall, Mr. Kerry McQueen, Dr. Duane Dunn and Mr. Vernon Welch. Mr. Jerry Clay (USD 480), Mrs. Linda Billings (Bird & Associates), and Mr. Tommy Williams (SCCC) will meet to review the budget audit reports submitted to the KSDE (Budget form USD-E). They will bring budget reports and the appropriate fiscal year audits to our next meeting so we can verify the actual budget expenditures/encumbrances/cash balances, etc. Mr. Yoxall, Mr. Clay and I will be meeting with the college representatives as soon as this information is made available to discuss in a meeting. As soon as we can satisfy the SCCC request, the merger agreement will be in the final stages. f. Board Tour -- There will be a Board Tour of the new facilities at McDermott when the project is completed. Assistant Superintendent s Report a. 7-12 Task Force Meeting Report b. Technology Committee Meeting Report c. Enrollment Data (Updated) d. LHS Soccer Home Opener At New Soccer Complex NOTE: Cliff Abbott arrived 7:40 P.M. Auxiliary Services Report Overnight Trip - LHS Tennis / See Attachment
Director of Federal Programs report The Family Resource Center held a workshop in September entitled Introducing the Family Resource Center to Home School Moms. Attendees were shown how to use the equipment available in the resource room and what activity packs and pre-literacy kits were available for use. Each person in attendance used the laminator, made folder games and checked out theme boxes and literacy kits. Director of Technology See attached files for minutes for the district technology committee meeting on 9/19/07. NEW BUSINESS 3. Gift Through Target s program, Take Charge of Education, some customers have designated MacArthur to be the recipient of 1% of purchases they have made. MacArthur has received $91.38 through this program. RECOMMENDATION: Accept the donation from Target in the amount of $91.38 for MacArthur Elementary. Member (Abbott) Moved, Member (Maier) seconded to approve the ORIGINAL motion Accept the donation from Target in the amount of $91.38 for MacArthur Elementary.. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion CARRIED 5-0. 4. Gift Prairie Gardens has donated a 5 gallon tree, time and labor in planting while providing a student lesson. The tree planting assembly will take place on Wednesday, October 24th at 1:00 as part of Garfield s Red Ribbon Week activities. Specifically, the tree will be planted as part of PLANT THE PROMISE which will commemorate the students dedication to leading a drug free life. RECOMMENDATION: Accept the gift from Prairie Gardens. Member (Abbott) Moved, Member (Johnson) seconded to approve the ORIGINAL motion Accept the gift from Prairie Gardens. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion CARRIED 5-0. 5. Gift Wal-Mart has donated $1,000 to LHS Athletic Department. This will deposited in the general athletic fund. RECOMMENDATION: To accept the donation of $1,000 from Wal-Mart for LHS Athletic Department.
Member (Maier) Moved, Member (Abbott) seconded to approve the ORIGINAL motion To accept the donation of $1,000 from Wal-Mart for LHS Athletic Department. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion CARRIED 5-0. 6. Waiver of Building Rental Fee International Pancake Day Organization has requested the waiver of the building rental fee for James Maskus Auditorium for the following dates: 1/12/08 Talent Show Tryouts 2/1/08 Pageant Rehearsal 2/2/08 Miss Liberal Pageant 2/4/08 Talent Show. RECOMMENDATION: To approve the waiver of the building rental fee for International Pancake Day Organization on 1/12/08, 2/1/08, 2/2/08 and 2/4/08. Member (Abbott) Moved, Member (Maier) seconded to approve the ORIGINAL motion To approve the waiver of the building rental fee for International Pancake Day Organization on 1/12/08, 2/1/08, 2/2/08 and 2/4/08. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion CARRIED 5-0. 7. New Course at LHS The Curriculum Council has approved the RAMP (Redskin Academic Mentoring Program) be added to the LHS courses. This course will be an elective credit for 9-12 students. See attached proposal for additional information. RECOMMENDATION: Approve the implementation of the RAMP (Redskin Academic Mentoring Program) course at LHS. Member (Jury) Moved, Member (Maier) seconded to approve the ORIGINAL motion Approve the implementation of the RAMP (Redskin Academic Mentoring Program) course at LHS. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion CARRIED 5-0. 8. Technology Equipment This summer we have placed several servers on the network to accommodate several different applications that the district has implemented. Because of this addition we have used all of the ports on the Cisco 6509 switch in the bunker that gives these servers access to the network. The purchase of a CAT 6500 48 10/100/1000 module is needed to continue to grow and to add servers that are in production now and for the future. The cost of this module is: SKT $8,700.00 AOS 9,000.00 TwoTrees 9,600.00 The Technology committee has recommended taking this item to the board for approval. RECOMMENDATION: Approve the purchase a CAT 6500 48 port 10/100/1000 module from SKT in the amount of $8,700.00. Member (Jury) Moved, Member (Maier) seconded to approve the ORIGINAL motion Approve the purchase a CAT 6500 48 port 10/100/1000 module from SKT in the
amount of $8,700.00. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion CARRIED 5-0. 9. Technology Equipment The current math textbooks have additional electronic materials to help teachers provide math instruction aligned to state standards. These electronic materials come in the form of CD, DVD, and flash drives. Installing these materials on a central server will: 1) give access from any computer in the district, 2) allow the viewing of the DVD when there is not a DVD drive on the desktop computer, 3) allow teachers that move from classroom to classroom and have quicker access because of the installation process, and 4) teachers will not have to worry about misplacing them. The textbooks in other curricular areas over the next five years will have similar materials. The purchase of this server will enable all of these materials to be housed at one location for easy access by teachers. The cost of the IBM Server is: TwoTrees 6,080.16 AOS No Bid SKT 6,565.86 The purchase of this server was discussed at the district technology committee meeting on September 19. RECOMMENDATION: Approve the purchase of an IBM Server from TwoTrees for $6,080.16. Member (Jury) Moved, Member (Diepenbrock) seconded to approve the ORIGINAL motion Approve the purchase of an IBM Server from TwoTrees for 6,080.16. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion CARRIED 5-0. 10. Broadcasting Equipment See attachment for the Purchase of Broadcasting Equipment. RECOMMENDATION: Approve the purchase of the broadcasting equipment at a cost of no more than $26,355.00. Member (Abbott) Moved, Member (Maier) seconded to approve the ORIGINAL motion Approve the purchase of the broadcasting equipment at a cost of no more than $26,355.00 with report by end of semester on requirements for expansion. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion CARRIED 5-0. NOTE: Cliff Abbott left 8:20 P.M. 11. LHS Overnight Trip Request the approval for an overnight trip for the LHS Newspaper/Journalism/Yearbook Department to attend a Workshop/Convention in Anaheim, CA. on 4/16-20/08. See details on the attachments. RECOMMENDATION: Approve the overnight trip for the LHS Newspaper/Journalism/Yearbook Department to attend a Workshop/Convention in Anaheim, CA. on 4/16-20/08.
Member (Diepenbrock) Moved, Member (Maier) seconded to approve the ORIGINAL motion Approve the overnight trip for the LHS Newspaper/Journalism/Yearbook Department to attend a Workshop/Convention in Anaheim, CA. on 4/16-20/08. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0. The motion CARRIED 4-0. 12. Vehicle Purchase Request the approval to accept the bids of $29,100 for the purchase of a 2008 Suburban and $27,971 for a 2008 work truck from Stu Emmert. This is the annual small vehicle rotation recommendation. The suburban will be implemented into the small vehicle fleet at the Transportation Department and the truck into the Maintenance Department. No other bids were submitted. The district received no bids for the sale of a 1995 Mini-Van and a 1989 Pickup. We will advertise once again. RECOMMENDATION: Approve the bids of $29,100 for the purchase of a 2008 Suburban and $27,971 for a 2008 work truck from Stu Emmert. Member (Maier) Moved, Member (Johnson) seconded to approve the ORIGINAL motion Approve the bids of $29,100 for the purchase of a 2008 Suburban and $27,971 for a 2008 work truck from Stu Emmert. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0. The motion CARRIED 4-0. 13. Yellow Bus Purchase Request the approval to accept the low bid of $84,136.00 from Allied Bus Sales for the purchase of a 2009 77-Passenger Yellow Bus with Diesel Engine. Received one other bid in the amount of $85,539.00 from Midwest Bus Sales, Inc. RECOMMENDATION: Approve the low bid of $84,136.00 from Allied Bus Sales for the purchase of a 2009 77-Passenger Yellow Bus with Diesel Engine. Member (Johnson) Moved, Member (Jury) seconded to approve the ORIGINAL motion Approve the low bid of $84,136.00 from Allied Bus Sales for the purchase of a 2009 77- Passenger Yellow Bus with Diesel Engine. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0. The motion CARRIED 4-0. 14. Sale of a Yellow School Bus Request the approval to accept the high bid of $528.00 from Mr. Stephen A. Rogack for the sale of a 1988 65-Passenger GMC/Carpenter Yellow School Bus. Received two other bids: $375.00 from Allied Bus Sales Inc. and $201.00 from Mr. Neal Upham. RECOMMENDATION: Approve the high bid of $528.00 from Mr. Stephen A. Rogack for the sale of a 1988 65-Passenger GMC/Carpenter Yellow School Bus. Member (Maier) Moved, Member (Johnson) seconded to approve the ORIGINAL motion Approve the high bid of $528.00 from Mr. Stephen A. Rogack for the sale of a
1988 65-Passenger GMC/Carpenter Yellow School Bus. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0. The motion CARRIED 4-0. 15. Braille Note mpower Purchase The Braille Note mpower is designed for students to take notes and read Braille. Currently, we own one of these technology devises. We have two new students within the district that need this technology to function at the same rate as their peers. This will be utilized for many years as two students within our district in the lower grades will then use this material when they are ready. The proposal is specific to this brand as it will be compatible with one already owned by the district and additional software will then work with both machines. It was considered to rent from another source, two years of renting would cost more than purchasing. It was considered to borrow from the Kansas Infinitec Coalition; there are no braillers of any type available at this time. The cost of the items is as follows: 1 Braille Note mpower 4,395.00 2 Jaws for Windows Professional 2,190.00 2 Jaws Professional Software Maintenance Agreement 400.00 Total Cost: 6,985.00 RECOMMENDATION: Approve the purchase of the Brailling equipment and software at a total cost of 6,985.00 from NanoPac Inc. Member (Maier) Moved, Member (Johnson) seconded to approve the ORIGINAL motion Approve the purchase of the Brailling equipment and software at a total cost of 6,985.00 from NanoPac Inc. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0. The motion CARRIED 4-0. 16. Employment, Resignations and Retirement of Classified Employees New Classified Employees Employed Name Position School 9/24/07 Melissa Avila Title 1 Para South 9/24/07 Janie Barr Detailer Bus Barn 9/17/07 Perla Caraveo Psychologist Para ESC 9/17/07 Ana Cotto Building Para MacArthur 9/24/07 Miranda Headrick IRC para Garfield 9/18/07 Chelsey Redman Para Cottonwood Classified Terminations/Retirements/Resignations Last Day Name Position School 9/19/07 Bucky Buckland Plumber District 9/19/07 Marvina Colvin IRC Para Garfield 9/6/07 Karena Hackett IRC Para South EXECUTIVE SESSION 17. Executive Session Executive Session
RECOMMENDATION: Go into executive session at 0:00 P.M. for 00 minutes for the purpose of matters relating to actions adversely or favorably affecting a person as a student, patient or resident or public institution, except that any such person shall have the right to a public hearing if requested by that person; in order to protect the privacy rights of a student who is identifiable Member (Diepenbrock) Moved, Member (Maier) seconded to approve the ORIGINAL motion Go into executive session at 8:25 P.M. for 5 minutes for the purpose of matters relating to actions adversely or favorably affecting a person as a student, patient or resident or public institution, except that any such person shall have the right to a public hearing if requested by that person; in order to protect the privacy rights of a student who is identifiable. Welch Stout Clay. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0. The motion CARRIED 4-0. ADJOURN 18. Adjourn RECOMMENDATION: Adjorn meeting at Member (Maier) Moved, Member (Jury) seconded to approve the NEW motion Adjorn meeting at 8:27. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0. The motion CARRIED 4-0. President Clerk