Office of the County Clerk County of Canadian State of Oklahoma Board of County Commissioners Meeting January 5, 2015 Notice of the meeting and agenda were posted at 10:00am on December 31, 2014 at the Canadian County Courthouse, 201 N. Choctaw Ave., El Reno, OK 73036, according to the provisions of 25 O.S. 301-314. The Canadian County Board of County Commissioners met at 9:00am in the Public Meeting Room. Those members present were Commissioner David Anderson, Commissioner Marc Hader and Commissioner Jack Stewart. Agenda item #1: Vice-Chairman Stewart called the meeting to order. Agenda item #2: There were no comments from the public. Agenda item #3: Anderson moved, seconded by Hader to elect Stewart as Chairman, and Anderson as Vice-Chairman for 2015. Agenda item #4: Hader moved, seconded by Anderson to approve the Resolutions for Disposing of County Equipment for Canadian County District #1 as follows: #61-301.86 2004 Ford Pickup (S/N 24573) sold at Elk City #15-001 #61-301.87 2000 Mitsubishi Mini Truck (S/N 0204461) sold at Elk City #15-002 #61-312.21 1989 Case MW 36 Loader (S/N 9161241) sold at Elk City #15-003 #61-323.15 Case 450 C Dozer (S/N 02290) sold at Elk City #15-004 #61-337.44 CPS 40 Bottom Dump Trailer (S/N 000193) sold at Elk City #15-005 #61-337.60 3 axle low-boy trailer (S/N 02823) sold to OEMA #15-006 #61-430.52 JD X495 Riding Lawn Mower (S/N 41588) sold at Elk City #15-007 #61-430.61 Woods BW 1800 Mower (S/N 1178547) sold at Elk City #15-008 #61-430.62 Woods BW 1800 Mower (S/N 1179103) sold at Elk City #15-009 #61-430.64 Woods BW 1800 Mower (S/N 1179776) sold at Elk City #15-010 #61-446.03 Power Pruner PP1200 (S/N 041636) junked #15-011 #61-446.05 11 Pole Saw (S/N 0615) - junked #15-012 #61-460.03 Medford Grapple (S/N 8K2212) sold at Elk City #15-013
Agenda item #5: Hader moved, seconded by Anderson to approve the Resolutions for Disposing of County Equipment for items valued at less than $500.00 to be removed from the current inventory (19 O.S. 178.1) for Canadian County District #1 as follows: #61-413.18 1050 Gal Tank (ends were cut off & used for drainage) (S/N #15-014 CCL117) #61-449.05 Stihl S-250 Chain Saw (S/N 05097) #15-015 #61-465.02 Dewalt 18V Recip/Drill Combo (S/N DW995KC-2) #15-016 #61-601.68 Yaesu Mobile Radio (1L020058) #15-017 Agenda item #6: Anderson moved, seconded by Stewart to approve the Resolutions for Disposing of County Equipment for Canadian County District #2 for the following: #61-201.06 IBM Typewriter 1500 Wheelwriter (S/N 11RV807) junked #15-018 #61-304.22 2006 John Deere Tractor 6415 (S/N 77501) sold at Elk City #15-019 #61-304.24 2007 John Deere Tractor 6415 (S/N 18763) sold at Elk City #15-020 #61-320.2 Pneumatic Roller (S/N 922) sold at Elk City #15-021 #61-337.39 CPS Belly Dump Trailer (S/N 402738) sold at Elk City #15-022 #61-406.02 Champion Air Compressor (S/N 38050) sold at Elk City #15-023 #61-430.59 2008 John Deere Mower CX15 (S/N 007463) sold at Elk City #15-024 #61-430.60 2008 John Deer Mower CX15 (S/N 007132) sold at Elk City #15-025 #61-430.66 2012 Woods Rotary Mower (S/N 1212450) sold at Elk City #15-026 #61-430.67 2012 Woods Rotary Mower (S/N 1212811) sold at Elk City #15-027 Agenda item #7: Stewart moved, seconded by Hader to approve the Resolutions for Disposing of County Equipment for Canadian County District #3 for the following: #61-251.14 Dell Dimension 9150 Computer (S/N FTKWQ91) junked #15-028 #61-601.81 Motorola Mobile Radio (S/N UN0871) junked #15-029 Agenda item #8: Stewart moved, seconded by Anderson to approve the Monthly Report for the Canadian County Children's Justice Center, November 2014. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. (Clerk's Misc. File No. 15-030) Agenda item #9: Anderson moved, seconded by Hader to approve the Resolution for the Canadian County Treasurer to be directed to deposit various checks received from various entities for refund or reimbursement of payroll Page 2 of 8
expenses into various accounts for payroll expenses, miscellaneous equipment and/or supplies used for conducting elections for Calendar Year 2015. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. (Clerk's Misc. File No. 15-031) Agenda item #10: Anderson moved, seconded by Stewart to approve the Proclamation for the appointment of Timothy J. Smith to the position of Canadian County Emergency Management Director effective January 5, 2015. (Clerk's Misc. File No. 15-032) Agenda item #11: Anderson moved, seconded by Hader to approve the Resolution for Disposing of County Equipment for Canadian County Emergency Management for the following: #87-601.02 Maxon VHF Mobile Radio (S/N 37005D) junked #15-033 #87-601.03 Motorola VHF Hand Held Radio (S/N AA2899) junked #87-601.04 Motorola VHF Hand Held Radio (S/N AA3344) junked #87-601.05 Motorola VHF Hand Held Radio (S/N AA2901) junked #87-601.06 Motorola VHF Hand Held Radio (S/N AE9117) junked #87-601.07 Midland UHF Mobile Radio (S/N 262407) junked #87-601.08 Motorola VHF Mobile Radio (S/N Q0564) junked #87-601.09 Motorola VHF Mobile Radio (S/N Q0670) junked #87-601.10 Motorola VHF Mobile Radio (S/N Q0762) junked #51-602.12 Motorola Remote Desk Set (S/N 348-C) - junked #51-602.23 Motorola Radio (S/N 1812) junked #51-602.25 Motorola Radio (S/N 1814) junked #51-602.26 Motorola Radio (S/N 1815) junked #51-602.27 Motorola Radio (S/N 1816) junked #51-602.28 Motorola Radio (S/N 1817) junked #51-602.39 Motorola VHF Base Radio (S/N 2300AK) junked #51-602.40 Motorola VHF Low Band Base Radio (S/N 80256) junked #51-602.41 Motorola VHF Base Radio (S/N 80278) junked #51-602.44 Midland UHF Mobile Radio (S/N 761468) junked #51-602.45 Midland VHF Mobile Radio (S/N 763200) - junked #51-602.46 Midland VHF Mobile Radio (S/N 282694) junked #51-602.47 Midland VHF Mobile Radio (S/N 10033) junked #51-602.48 Motorola VHF Portable Radio (S/N TNY829) junked #51-602.49 Maxon VHF Hand Held Radio (S/N 59931) junked #51-602.50 Maxon VHF Hand Held Radio (S/N 59947) junked #51-602.51 Maxon VHF Hand Held Radio (S/N 59950) junked #51-602.53 Maxon VHF Hand Held Radio (S/N 59986) junked #51-602.54 Maxon VHF Hand Held Radio (S/N 60015) junked #51-602.55 Maxon VHF Hand Held Radio (S/N 60016) junked Page 3 of 8
Agenda item #12: Anderson moved, seconded by Stewart to approve the Resolution for Notice of Filing for the Fair Board Election for the Canadian County Free Fair. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. (Clerk's Misc. File No. 15-034) Agenda item #13: Stewart moved, seconded by Anderson to approve the Resolutions for Disposing of County Equipment for the Canadian County Sheriff for the following: #4-301.22 1998 GMC Truck (S/N 006409) sold at Route 66 Auto #15-035 #4-301.28 1980 Ford Ambulance (S/N HJG4831) sold at Route 66 Auto #15-036 #4-337-05 2006 33 Travel Trailer (S/N 491866) sold at Route 66 Auto #15-037 #4-397.58 2005 Crown Victoria (S/N 156789) junked #15-038 #4-608.04 Wascomat Clothes Washer (S/N 0025467) junked #15-039 #4-608.05 Wascomat Clothes Dryer (S/N 546941) junked #15-040 #4-699.21 Range Hood junked #15-041 Agenda item #14: Anderson moved, seconded by Hader to approve the Amended Canadian County Sheriff s Commissary Fund Financial Statement for December 31, 2013. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. Clerk's Misc. File No. 15-042) Agenda item #15: The engineering consultant was not present to discuss engineering and funding on roads and bridges in the districts. Stewart requested this agenda item to be discontinued until further notice. Agenda item #16: Undersheriff Chris West reported there were 183 inmates in the county jail and 19 inmates in the Dewey County jail. Cliff Lawson, Maintenance Supervisor, discussed with the Board the status of repairs to the heating systems in the jail facilities. Agenda item #17: Stewart moved, seconded by Anderson to approve the December 29, 2014 meeting minutes. Upon roll call: Stewart, yes; Anderson, yes. Hader abstained as he was not present at the December 29, 2014 meeting. The motion passed 2-0. Agenda item #18: There was no new business. Stewart moved to agenda item #22. Page 4 of 8
Agenda item #22: Anderson moved, seconded by Hader to enter into Executive Session pursuant to 25 O.S. 307(B)(4) of the Open Meetings Act for discussion between the Board of County Commissioners and its attorneys concerning the status of the pending Canadian County Case CV-2014-265. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. At 9:25am, the Board entered Executive Session. Agenda item #23 occurred during the Executive Session. * * * Agenda item #24: At 11:27am, Stewart reconvened the meeting out of Executive Session. Agenda item #25: Hader moved, seconded by Stewart to direct counsel to proceed as discussed during the Executive Session and to appoint Anderson as the liaison or point of contact for future meetings with counsel. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. At 11:29am, Stewart declared a recess to allow the Public Facilities Authority meeting to convene. * * * At 11:51am, Stewart reconvened the meeting. Agenda item #19: Stewart moved, seconded by Anderson to approve appropriations and transfers. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. Appropriations: TO FROM AMOUNT County General ACCO $37,096.07 County General Children's Justice Center Contract $150,225.05 Fund Unrestricted Highway District #1 Kristi or Sean Ingram $383.40 Unrestricted Highway District #1 El Reno Recycling, Inc. $190.40 Unrestricted Highway District #3 Crosstex Energy Services, LP $1,000.00 Emergency Management Shelter American National Red Cross $250,000.00 Transfers: FROM TO AMOUNT County General Restricted Highway CBRI 105 - Dist. $350,000.00 #1,2,3 County General County Treasurer Resale Property $800,000.00 Page 5 of 8
Agenda item #20: Anderson moved, seconded by Hader to approve Blanket Purchase Orders. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. Agenda item #21: Stewart moved, seconded by Hader to approve Claims. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. Children's Justice Center Contract Fund 5098 Crews Control Pest Service Pest Control $150.00 Children's Justice Center Contract Fund Total: $150.00 Children's Justice Center Sales Tax Fund 3956 Water Quality Control Inc Service $275.00 4452 Robert's Glass Plexi-Glass $550.00 5122 ONG Service $208.47 Children's Justice Center Sales Tax Fund Total: $1,033.47 County General Fund 147 Culligan Water Conditioning Water $24.95 188 Bill's Auto And Tractor Supply Tank Rental $124.52 202 Summit Mailing & Shipping Systems Maintenance $260.00 206 Summit Mailing & Shipping Systems Maintenance $340.00 1792 Cardiac Science Corporation AED $1,327.00 1916 TASER International Tasers $2,041.04 3373 US Food Service Food $8,953.97 3374 Beachlers IGA Food $442.93 3917 Schwarz Oil Co Parts $15.00 3958 Ami L Siems Service $2,000.00 3961 Darby Eisenhour Service $1,500.00 4007 CTC Janitorial Service $75.60 4071 Staples Advantage (IL) (A/C) Supplies $348.37 4199 Culligan Water Conditioning Service $10.00 4205 Advanced Correctional Health Care Service $13,515.82 4207 Cintas First Aid & Safety Service $108.64 4217 Office Depot Inc. (A/C) Supplies $641.16 4219 Ross Seed Co Supplies $252.00 4220 Tower Management Enterprises LLC Rent $1,700.00 4300 Joe Cooper Ford Parts $29.95 4311 Culligan Water Conditioning Rental Fee $48.95 4352 Sooner Copy Machines Maintenance $4.28 4544 Massco Maintenance Supply Co Inc Pads $54.67 4552 Pitney Bowes Global Financial Services LLC Lease $1,008.00 4553 Thomson West Book $39.00 4650 Medtox Laboratories Inc Cotinine Kits $613.23 4651 Medtox Diagnostics, Inc. Surescreen 7 Panels $3,848.96 4710 Assessment, Inc Evaluation $360.00 4712 Bar-S Foods Co Food $1,932.00 4746 Oklahoma 4-H Foundation Inc Training $1,000.00 4748 Northern Safety Company Inc Covers $311.10 4865 Mid-West Printing Supplies $5,140.00 4980 Cutting Edge Signs Signs $570.00 Page 6 of 8
4981 Cutting Edge Signs Signs $80.00 4982 Cutting Edge Signs Signs $740.00 5026 O G & E Service $7,955.78 5030 A T & T Service $761.00 5033 Allen Arnold Travel $43.12 5034 O G & E Service $289.02 5077 Marinda Hunt Travel $177.21 County General Fund Total: $58,687.27 County Health Department Fund 3640 Grainger Supplies $353.51 4584 Ross Seed Co Supplies $101.99 4854 Discount School Supply Carpet $749.43 4857 Moore Medical LLC Thermometers $1,133.75 4861 Empire Paper Company Envelopes $110.67 4862 AmSan Eve Inc Supplies $76.37 4863 Quill Corp Calendar's $54.90 4938 Empire Paper Company Folders $218.66 5036 O G & E Service $683.38 5037 Jenny Kellbach Travel $94.64 5038 Oklahoma State Department Of Health Payroll $69,916.67 5039 Carissa Dobrinski Travel $558.88 5087 Nicole Michael Travel $354.54 5088 Canadian County Treasurer Visual Inspection $10,943.91 5089 Heather Herron Travel $230.72 5090 Tisha Aldridge Travel $16.80 5091 Gabriela Chapa Travel $50.40 5092 Sarah Devane Service $1,837.50 5093 Sarah Devane Travel $67.20 5094 A T & T.. Service $1,356.98 5095 A T & T.. Service $779.14 County Health Department Fund Total: $89,690.04 Sheriff Service Fees Cash Fund 1833 Carnotts Auto Service Repairs $104.95 2764 Yukon Hills Animal Hospital Checkups $239.89 3322 Culligan Water Conditioning Water $242.80 3330 Wal-Mart Community Branch (A/C) Supplies $213.84 3331 Zcals Inc Embroidery $233.45 3848 Bill's Auto And Tractor Supply Supplies $618.29 4187 Locke Supply #2487 T-Bars $279.95 4387 Hooper Enterprises Inc Parts & Labor $600.00 Sheriff Service Fees Cash Fund Total: $2,533.17 Treasurer Resale Cash Fund 4448 Summit Business Systems HP Laser Jet $1,126.94 Treasurer Resale Cash Fund Total: $1,126.94 Unrestricted Highway Cash Fund 3948 Enid Mack Sales Inc Repairs $14,828.50 4136 C. C. Shah Service $1,400.00 4156 Culligan Water Conditioning Water $44.45 4162 Ross Seed Co Parts $529.48 Page 7 of 8
4167 Canadian County Water Authority Service $57.38 4381 Caterpillar Financial Services Corporation Payment $3,351.24 4442 Levings Concrete LLC Place & Finish Concrete $1,875.00 4641 Dolese Bros Co Concrete $3,502.00 4784 M&A Masonry LLC Brick Mailbox $750.00 4866 Wilds Green Grass Sod Farm Inc Sod $3,500.00 5032 Menz Propane Propane $850.00 5035 O G & E Service $75.80 Unrestricted Highway Cash Fund Total: $30,763.85 Payment Listing for 01/05/15 Total: $183,984.74 Agenda item #26: Hader moved, seconded by Anderson to adjourn. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. The meeting adjourned at 12:12pm. Shelley Dickerson, County Clerk (SEAL) Page 8 of 8