The Corporation of the Town of Grimsby Public Works Committee Meeting Minutes Town Hall, 160 Livingston Avenue April 10, 2013 Present: Staff: Alderman D. Kadwell, Chair Alderman S. Berry Alderman D. Finch Alderman N. DiFlavio Mayor, R.N. Bentley Director of Public Works, R. LeRoux Town Manager, K. Vogl (part time) Treasurer, S. Gruninger (part time) 1. Call to Order The Public Works Committee Meeting was called to order at 4:30 p.m. 2. Disclosure of Interest None declared. 3. Delegations a) Doug Curtis of Grimsby Power Inc. Global Adjustment Rate Rider - Street Light Rate Increase Doug Curtis and Irene Farbotko of Grimsby Power Inc. attended the meeting to discuss the Global Adjustment Rate Rider increase in 2013 which impacts the energy costs for the Town s street lights, Town Hall and Arenas. This rate increase is not controlled by Grimsby Power; however, they will advise the Town each fall of potential rate changes for the following year. The Electricity Markets Group Bulletin - April 2013 as circulated provides a more detailed explanation of this issue. Committee recommended that Town staff set up an energy reserve in 2014 in order to deal with the cyclic nature of Grimsby Power s energy billing in the future.
Page 2 of 6 4. Reports a) Report DPW13-13 Domestic Fuel Oil, Gasoline and Diesel Fuel Region of Niagara Public Purchasing Committee #2009-RFP-47 Extension of existing Contract, January 30, 2013 PW -13-17 Moved by Alderman N. DiFlavio; Seconded by Alderman D. Finch; Resolved that Report DPW13-13, dated March 7, 2013, regarding Domestic Fuel Oil, Gasoline and Diesel Fuel - Region of Niagara Public Purchasing Committee #2009-RFP-47, Extension of Existing Contract, January 30, 2013 be received; and further, that the lowest Request for Proposal (RFP) bid for #2009-RFP-47 Extension of Existing Contract submitted by Lippert & Wright Fuels Ltd., St. Catharines, Ontario be approved for Town use; and further, that the Town enter into an agreement for a twelve (12) month extension period from March 1, 2013 to February 28, 2014. b) Report DPW13-14 Contract for 2013 Catch Basin Cleaning PW -13-18 Moved by Alderman S. Berry; Seconded by Mayor R.N. Bentley; Resolved that Report DPW13-14, dated March 8, 2013, regarding Contract for 2013 Catch Basin Cleaning be received; and further, that the unit price quote from Flow Kleen Technology of $16.11 (H.S.T. excluded) for catch basin cleaning be accepted. c) Report DPW13-15 Award of Contract PWC13-52130-B Purchase of One (1) New 2013 Full-Size 4-Door Extended Cab Pickup Truck PW -13-19 Moved by Mayor R.N. Bentley; Seconded by Alderman N. DiFlavio; Resolved that Report DPW13-15, dated March 25, 2013, regarding Award of Contract PWC13-52130-B, Purchase of One (1) New
Page 3 of 6 2013 Full-Size 4-Door Extended Cab Pickup Truck (7,000 LBS. GVWR) be received; and further, that the quote from Forbes Ford Sales Ltd., in the amount of $20,447 (HST excluded) for one (1) new full-size 4-door extended cab pickup truck as per the 2013 Capital Fleet Budget, be accepted. d) Report DPW13-16 Award of Contract PWC13-52130-A Purchase One New Combination Dump Body/Spreader Single Axle Truck complete with Reversible Plow and Wing PW -13-20 Moved by Alderman S. Berry; Seconded by Alderman D. Finch; Resolved that Report DPW13-16, dated March 25, 2013, regarding Award of Contract PWC13-52130-A, Purchase of One (1) New Combination Dump Body/ Spreader Single Axle Truck Complete With Reversible Plow and Wing be received; and further, that the bid from Archer Truck Services Ltd., in the amount of $182,953.55 (HST excluded) for one (1) new combination dump body/spreader single axle truck complete with reversible plow and wing as per the 2013 Capital Fleet Budget, be accepted. e) Report DPW13-17 Transfer of Part 4 of Plan 30R-13938 40 Hunter Road to Town of Grimsby PW -13-21 Moved by Alderman N. DiFlavio; Seconded by Alderman S. Berry; Resolved that Report DPW13-17 dated April 2, 2013 regarding the Transfer of Part 4 of Plan 30R-13938 on Hunter Road to the Town of Grimsby be received and that the transfer of land to the Town be approved and the Mayor and Town Clerk be authorized to execute the appropriate documents. f) Report DPW13-18 Amendment to Schedule Y and Z of By-Law 89-2000 Load Related Restrictions on Highways (Roadways) PW -13-22 Moved by Alderman D. Finch; Seconded by Mayor R.N. Bentley;
Resolved that Report DPW13-18, dated April 2,2013, regarding amendments to Schedule Y and Schedule Z for Load Related Restrictions in By-Law 89-2000 be approved and further, that the Director and Town Clerk be authorized to amend Schedule Y, By- Law 89-2000 in accordance with Schedule A and to amend Schedule Z, By-Law 89-2000 in accordance with Schedule B of this report and further that the Mayor and Town Clerk be authorized to proceed with an amending Town By-Law. g) Report DPW13-19 Award of Contract PWC13-06-440032 Watermain Replacement Tender PW -13-23 Moved by Alderman D. Finch; Seconded by Alderman N. DiFlavio; Resolved that Report DPW13-19 dated April 5, 2013, regarding the Low Tender Award of Contract PWC13-06-440032 Beverly Street, Strathearn Avenue, William Avenue, Park Road North, Grand Avenue, Lake Street, Betts Avenue, Book Road and Bendamere Drive - Watermain Replacement be received and that the Director of Public Works be authorized to award the contract to Peters Excavating Inc. in the total tender amount of $1,091,686.00 (excluding HST) and further, that the Mayor and Town Clerk be authorized to execute the contract documents. 5. Correspondence Page 4 of 6 a) Letter from Janet Pilon, Niagara Region Proposed Lane Changes and Parking Restrictions on Livingston Avenue between Kerman Avenue & Patton Street PW -13-24 Moved by Alderman N. DiFlavio; Seconded by Alderman S. Berry; Resolved that the correspondence received from Janet Pilon, Regional Clerk dated March 1, 2013 regarding the Proposed Lane Changes and Parking Restrictions on Livingston Avenue between Kerman Avenue and Patton Street be received for information.
6. DIA Minutes a) GDIA Meeting Minutes Feb. 21, 2013 PW -13-25 Moved by Mayor R.N. Bentley; Seconded by Alderman N. DiFlavio; Resolved that the GDIA Meeting minutes of February 21, 2013 as circulated be received for informational purposes and filed for records. 7. Other Business Page 5 of 6 a) Town Weed Inspectors PW -13-26 Moved by Mayor R.N. Bentley; Seconded by Alderman D. Finch; Resolved that By-law No. 06-15 (A By-law to appoint Town Weed Inspectors) hereby be rescinded and replaced with a By-law appointing David Campbell and Paul Morrison as Town of Grimsby Weed Inspectors under subsection (1) of Section 8 of The Weed Control Act, R.S.O., 1990. b) Sumner Crescent - Window replacement The Director noted that the Sumner Subdivision Developer (Losani Homes Ltd.) has sent notices to the townhouse owners initiating the upgrade of windows for second floor bedrooms facing the QEW. c) Kelson Avenue - Tentative Road Closure The Director noted that Kelson Avenue will tentatively be closed at the CNR for one week, starting the 24th of May 2013, for the construction of drainage works. Once a date is confirmed, newspaper and local signs will give advance notice to the public. d) Christie Street Median Landscaping Plan The Director handed out the proposed plan for the Christie Street Median landscape beautification project. Alderman Berry will take this to the next DIA meeting for their information. This plan and a traffic sightline study have been submitted to the Region for review and approval.
Page 6 of 6 8. Next Meeting The next scheduled Public Works Committee Meeting will be held May 15, 2013 at 4:30 p.m. in the Lakeside Room of the Town Hall Offices. 9. Adjournment This meeting was adjourned. Alderman D. Kadwell, Chair R. LeRoux, Director of Public Works