SOUTH WASCO COUNTY SCHOOL DISTRICT #1 P.O. BOX 346 MAUPIN, OR 97037 Telephone: (541) 395-2645 Fax: (541) 395-2679 Regular Board Meeting Wednesday, Simnasho Longhouse 6:00 p.m. REGULAR BOARD MEETING AGENDA Public Comments The Board of Education welcomes comments and questions from the public. If you wish to address the Board this evening, please fill out an Audience Participation Form, which is available in the back of the room. Please wait to speak until recognized by the Board Chair during Item 10. We ask that you limit your comments to 3 minutes. If more than one person will be addressing the Board on the same topic, we ask that you appoint a spokesperson to speak for the group. Issues requiring a decision may be tabled for consideration to the next regularly scheduled board meeting, giving the board an opportunity to review the issue or to meet public notice requirements. Anyone wishing to address the board during this time is encouraged to do so. 1. CALL TO ORDER 2. ADDITIONS OR DELETIONS TO AGENDA BY BOARD MEMBERS 3. APPROVAL OF AGENDA 4. CONSENT AGENDA: (Routine items which require Board action. This list of consent agenda items is to be approved or disapproved collectively. The Board may remove one or more items from the agenda by majority vote and proceed to vote on the balance of the remaining items.) A. Work Session and Regular Board Minutes for March 15, 2014 approval* B. Acknowledge Payment of Bills* C. Personnel Report 5. RECOGNITION/PRESENTATIONS A. 2014-15 Big Sky League Changes...Jim Hull 6. INFORMATIONAL (Brief reports to the Board about the activities of the district, schools, and community.) A. Athletic Director s Report.Jim Hull B. Grade School Report Faith Lindley C. Superintendent s Report..Ryan Wraught 7. BOARD DISCUSSION (Non-routine items which require discussion individually. These items will be presented by the appropriate staff, with a recommendation for future action.) a. 2014-2015 District Calendar b. First Reading Policies: GCL/GDL c. First Reading Administrative Rules: LBE-AR, GBC-AR 8. BOARD ACTION ITEMS (Non-routine items which require action individually. These items will be presented by appropriate staff with a recommendation for action. If an item is taken off of the consent agenda for discussion it will be placed in this category.) a. State Assurances Division 22 b. Achievement Compact c. Approval of Proposed Budget Calendar d. Superintendent Evaluation e. Superintendent Contract
9. BOARD GOALS (During this time the Board shares with the audience what goals and priorities the Board is concentrating on.) Board goals are located on the web page at www.swasco.net. 10. COMMENTS FROM AUDIENCE ABOUT AGENDA/NON-AGENDA ITEMS (Anyone wishing to address the board during this time is encouraged to do so). 11. INFORMATIONAL ITEMS (These items require administrative action, not requiring Board Approval. General information for Board Members). a. Student Count District 232 Grade School 113 Junior High 40 High School 79 12. RECESS TO EXEC. SESSION under 192.660 (2) (i) personnel (f) records exempt from public inspection 13. RECONVENE TO REGULAR BOARD MEETING FOR ACTION ON EXECUTIVE SESSION (if necessary) 14. ADJOURNMENT OF REGULAR MEETING /RECONVENE WORK SESSION IF APPROPRIATE.
SOUTH WASCO COUNTY SCHOOL DISTRICT #1 P.O. BOX 346 MAUPIN, OR 97037 Telephone: (541) 395-2645 Fax: (541) 395-2679 Regular Board Meeting Wednesday, March 13, 2014 High School Modular 5:30 p.m. BOARD MEMBERS & OTHERS PRESENT Board Members Present: Katie Sowell, Tyler Myers, Jerry Duling, Carol Rager, John Herlocker, Amy O Neal, and Dennis Beechler Admin. Present: Principal Ryan Wraught, Business Manager Charlotte Hawkins Visitors Present at 5:30 p.m.: Bill Hawkins Visitors In At 6:00 p.m.: Mrs. Leanne Neal, Kelsie Olson, David Ocacio, Josh Kurtz, and Faith Lindley WORK SESSION MINUTES 1. CALL TO ORDER: Board Chairperson O Neal called the work session to order at 5:33 p.m. 2. BOARD SELF-EVALUATION: Board members used the OSBA Board Self-Evaluation tool to evaluate their performance in the eleven standards presented. The results for the Part 1 Performance Standards were as follows: 1. Leadership: Mission, Vision & Goals Good 2. Policy and Governance Excellent 3. Community Relations Excellent 4. Cultural Responsiveness & Educational Equity Good 5. Accountability and Performance Monitoring Good 6. Board Operations/Meetings Excellent 7. Board Operations/ Communications Excellent 8. Board Operations/Board-Staff Relations Excellent 9. Board Operations/Board-Superintendent Relations Excellent 10. Values, Ethics & Responsibility for Self Excellent 11. Board Systematic Improvement Good Part 2 Goals The district goals were just adopted in February, 2014 and therefore were not a formal part of the evaluation. Director Beechler commented that based on many years as a school board member, he would rate the current board as the best that he has ever worked with. Chairperson O Neal asked Supt. Wraught about the support and degree of involvement at the high school level. He responded that the two schools are very different and have different needs. The grade school gets the majority of the exposure to the board, but the high school is receiving the equivalent level of support and resources. 3. ADJOURNMENT: Work session adjourned at 5:59 p.m. REGULAR BOARD MEETING MINUTES 1. CALL TO ORDER: Board Chairperson Amy O Neal called the regular board meeting to order at 6:00 p.m. 2. ADDITIONS OR DELETIONS TO AGENDA BY BOARD MEMBERS: None 3. AGENDA APPROVAL: MOTION: By Director Duling to approve the agenda as presented SECOND: By Director Myers VOTING: Director's O Neal, Beechler, Herlocker, Sowell, Rager, Duling, and Myers voted in favor of the motion. Motion passed unanimously. 4. CONSENT AGENDA: The consent agenda included the following items: A. Regular board meeting minutes for February 13, 2014 B. Personnel Recommendations (Revised personnel list distributed to board members)
C. Acknowledge Payment of Bills MOTION: By Director Beechler to approve the Consent Agenda SECOND: By Director Rager VOTING: Director's Sowell, Beechler, O Neal, Herlocker, Duling, Rager, and Myers voted in favor of the motion. Motion passed unanimously. 5. RECOGNITION / PRESENTATIONS: Senior Graduation Projects Kelsie Olson and David Ocacio presented their senior projects to the board. Kelsie has created the senior slide show presentation that will be shown during graduation in June, and David raised the funds to purchase and install a new sound system in the gym. Both students shared the reasons that they chose the projects, the steps toward completing the tasks and what they learned during the process. Following their presentations, their teacher, Mrs. Neal, fielded questions from the board concerning the selection of the panel that reviews and evaluates the projects. 6. INFORMATIONAL REPORTS: A. Athletic Report Jim Hull (Absent) B. Maupin Grade School Report Head Teacher Faith Lindley State Testing: State testing is continuing at the grade school for the third thru sixth grade in math, reading, social studies and science. Track: Track has begun for the fifth and sixth graders. OBOB: The Oregon Battle of the Books competition will be held in The Dalles on Saturday. Participants on each team have spent much time in preparation for the event. Assemblies: Attendance awards were distributed during a recent assembly. The Park & Rec basketball coaches were recognized as well as the OBOB coaches, Mary Beechler and Kim Hahn. Parrots will be the focus at an upcoming assembly organized by Librarian Beechler. Relay for Life: MGS students are joining the high school students and staff members in raising money for the cancer fundraiser, Relay for Life. The grade school class that tops the fundraising contest will be treated to a pizza party. Title Parent Meeting: A potluck Title parent meeting was held last week at the grade school. The meeting was promoted through flyers, phone calls, bulletins, etc with 5 families attending. Discussion centered around how to get more parents interested and involved. It was decided to distribute a fact sheet to all parents in the hopes of stirring more interest. Recent Activities: Last week Wasco Electric gave a presentation to the 3 rd and 4 th graders on how to be safe around electricity. Sparky, Smoky, and fire fighters visited the 1 st and 2 nd graders today. C. Superintendent s Report Ryan Wraught 7. BOARD DISCUSSION: Senior Projects: Supt. Wraught stated that upon completion of the presentations he visited with the panel of judges and learned that they continue to be amazed at how the bar is raised each year with the quality of the projects. This year s projects included the writing of a novel, creation of a spirit plaque, self-published Mexican cookbook, filming of a documentary, and job shadows just to name a few. There are still three students who need to finish up their projects in order to graduate. OBOB: OBOB will be held at The Dalles Middle School beginning at 8:30 a.m. on Saturday. Awards Assembly: The spring awards assembly will be held tomorrow night at 7:00 at the high school. OASBO: Supt. Wraught reported that he and Charlotte attended the OASBO Zone Meeting in Redmond on March 7. Valuable information was received pertaining to the lunch program, legislative updates, and changes in the State School Funding formulas. ELL Conference: Supt. Wraught will be attending an ELL workshop in Eugene this week. A. Review of 2014-2015 School Calendar: Supt. Wraught informed the board that late start dates have been added to the calendar and that it will be adopted in April.
8. BOARD ACTION ITEMS: A. None B. Second Reading and Adoption of Policies: MOTION: By Director Sowell to adopt policies EBBB, EBCB, GBC, GBEDA, GCDA-GDDA as presented SECOND: By Director Beechler VOTING: Director's Sowell, Beechler, Duling, Herlocker, O Neal, Rager, and Myers voted in favor of the motion. Motion passed unanimously C. Third Reading and Adoption of Policy KGB: MOTION: By Director Beechler to adopt policies KGB as presented SECOND: By Director Duling VOTING: Director's Sowell, Beechler, Duling, Herlocker, O Neal, Rager, and Myers voted in favor of the motion. Motion passed unanimously D. Superintendent Evaluation: Moved to executive session E. Title II Resolution #1314.01 Supt. Wraught suggested that Reap Flex be added to the resolution title MOTION: By Director Duling to adopt Resolution #1314.01 with the title adjustment SECOND: By Director Beechler VOTING: Director's Sowell, Beechler, Duling, Herlocker, O Neal, Rager, and Myers voted in favor of the motion. Motion passed unanimously 9. BOARD GOALS Posted on the district web site 10. COMMENTS FROM AUDIENCE: None 11. INFORMATIONAL ITEMS: School Enrollment: GS: 113 JR HI: 40 HS: 80 Total: 233 12. RECESS TO EXECUTIVE SESSION under 192.660 (2) (i) personnel (f) records exempt from public inspection at 6:40 p.m. 13. RECONVENE THE REGULAR BOARD MEETING at 8:00 p.m. No Action Taken 14. ADJOURNMENT OF REGULAR MEETING at 8:00 p.m. Amy O Neal, Board Chairperson Date Charlotte Hawkins, Deputy Clerk Date
SOUTH WASCO COUNTY SCHOOL DISTRICT #1 P.O. Box 346 Maupin, OR 97037 2014-2015 Proposed Budget Calendar Budget Preparation: March 12, 2014 May 14, 2014 July 9, 2014 Adoption of Budget Calendar Announce 1 budget committee opening Appoint 1 budget committee member Appoint budget officer Budget Committee: May 7, 2014 May 15, 2014 May 15, 2014 May 22, 2014 May 29, 2014 June 3, 2014 First newspaper publication of notice of budget committee meeting. (ORS 294.401 (5)--Notice must be published twice 5-30 days before the budget committee meeting with at least 5 days separating the dates). Second newspaper publication of notice of budget committee meeting. Proposed Budgets ready for distribution First budget committee meeting Second budget committee meeting (if needed) Newspaper publication of Financial Summary and Notice of Budget Hearing. (ORS 294.416--5-25 days prior to the budget hearing). School Board: June 11, 2014 July 15, 2014 Budget Hearing / Board Meeting Adopt resolution adopting the budget, make appropriations, and declare the ad valorem tax levy Deadline to certify tax levy to Wasco County Assessor.