VILLAGE OF CARROLLTON COUNCIL. January 11, 2016 at 7:00 o clock P.M.

VILLAGE OF CARROLLTON COUNCIL January 11, 2016 at 7:00 o clock P.M. Village council met in regular session on the above date and time in the council chambers of the Municipal Building with Mayor William Stoneman presiding over the meeting. MEDIA: Georgette Huff (Mr. Thrifty), and Leighann Rutledge (Free Press). VISITORS: Cathy Mills, Denny Roudebush, Rodney and Valerie Yost, Commissioner Robert Wirkner, Jay and Terri Bedillion, Yvonne Cook, Graden Cook, Jaden Cook, Thomas Parker, Daniel Pesta, Michael Middleton, Stan Bright, Randy and Dolly Easterday, Ken Joseph, and Brittany Tangler. CALL TO ORDER: Mayor Stoneman called the meeting to order at 7:01 o clock P.M. and those present recited the Pledge of Allegiance. ROLL CALL: Mayor took the following roll call: Modranski, here, Locke, here; Gonda, here; Parker, here; and Lambert, here. Also present was Clerk-Treasurer Angela Gonda and Village Solicitor Clark Battista. Mayor Stoneman reported that Barto would be late and asked for a motion to excuse his absence until he arrived. Gonda made a motion, seconded by Lambert to excuse Barto. Roll call: Parker, yes; Lambert, yes; Modranski, yes; Locke, yes; Gonda, yes. Vote being 5-0, motion carried. Barto arrived at 7:30 P.M MINUTES: Locke moved, seconded by Parker to approve the minutes of the December 28, 2015 council meeting as written and presented. Roll call: Gonda, yes; Parker, yes; Lambert, yes; Modranski, abstain; and Locke, yes. Vote being 4-0-1, motion carried. VISITORS: Commissioner Robert Wirkner presented Council with information about the Regional Transportation Improvement Project. He provided a map and a copy of the proposed cooperative agreement. Wirkner stated that a Public Meeting will be held February 22, 2016 at the Golden Age Retreat at 7:00 P.M. Daniel Pesta representing the Knights of Columbus requested permission from Council to have a March for Life down Main St. and around Public Square on January 22 nd. Pesta stated that the March was a success last year and that there would be no need for police presence for road crossings. Locke made a motion, seconded by Gonda to allow the March of Life January 22 nd beginning at 10 A.M. Roll call: Gonda, yes; Parker, yes; Lambert, yes; Modranski, yes; and Locke, yes. Vote being 5-0, motion carried. COMMITTEE REPORTS: None. CLERK S REPORT: 1) APPROPRIATIONS: The 2016 appropriations are complete and all council members have a copy. 1

2) FIRE DEPENDENTS BOARD: Council needs to elect two members to the Board. Gonda and Locke currently serve on the Board. Parker made a motion, seconded by Lambert to retain Gonda and Locke as Board Members. Roll call: Lambert, yes; Modranski, yes; Locke, yes; Gonda, yes; and Parker, yes. Vote being 5-0, motion carried. 3) INCOME TAX BOARD OF REVIEW: To be in compliance with our new income tax ordinance, there needs to be a three member Board of Income Tax Review. Council will select 2 members and the Mayor will select one. Council decided to ask the public for letters if they are interested in being a member of the Board. 4) KIMBLE: Received a call from a concerned citizen today that was told by Kimble that she could no longer use her 18 gallon yellow recycling bin. Clerk contacted Scott Walter to clarify that this was indeed incorrect and residents who preferred to use the yellow bin may still do so with the every other week recycling schedule. Walter stated that this was correct and he will speak with the customer service representatives from Kimble to make sure customers are given the correct information. Clerk requested that the franchise fee from Kimble be updated in the contract to reflect $2,500 per month be placed in the Street Department Fund and $500 per month be placed in the Landfill Closure Fund. After a brief discussion, Locke made a motion, seconded by Gonda to update the contract with Kimble to reflect $2,500 to be used for Street Maintenance and $500 to be used for the Landfill Closure. Roll Call: Gonda, yes; Barto, yes; Parker, yes; Lambert, yes; Modranski, yes; and Locke, yes. Vote being 6-0, motion carried. 5) ADA MEETING: Meeting scheduled for January 12 th with Joe Sekley to draft proposed ADA changes for the Municipal Building. 6) VETS FIELD MEETING: Meeting for use of the Vets Fields will be January 20 th at 6:30 P.M. at the Municipal Building. 7) PHONE TRAINING: Mailboxes have been set up for the Council Members. Written instructions are being prepared. Contact the Clerk for training and additional information. 8) OFFICE CLOSING: Office will be closed Monday, January 18 th in observance of Martin Luther King Jr. day. MAYOR S REPORT: RE-ORGANIZATION FOR 2016: RULES OF COUNCIL FOR 2016: Are as follows: 1) Regular council meetings shall be held on the second (2 nd ) and fourth (4 th ) Monday of each month at 7:00 PM. Should a scheduled meeting fall on a holiday said meeting shall be held on Tuesday of that same week at 7:00 PM 2) Hats are to be removed upon entering Council chambers and remain off until leaving the room. 3) Roll call will follow the Pledge of Allegiance at which time absent members of Council may be excused. 4) All visitors must sign the visitor registration sheet upon entrance to Council chambers. 5) Any member of the public wishing to formally address Council must register at the Municipal Building no later than 12:00 PM on or before the Friday immediately preceding a Council meeting. Said registration shall be done in person or by phone. The registrant must state their subject matter at the time of registration. 2

6) Those registered to address Council shall be afforded ten (10) minutes to speak unless a time extension is granted by the Mayor and/or Council. 7) There will be a public question and comment session at the conclusion of regular business. Those members of the audience wishing to question or comment shall first be recognized by the Mayor and shall be granted two (2) minutes unless the Mayor and/or Council grant an extension. Once recognized by the Mayor, said person shall state his/her name and address for the record. The total time of the public question and comment session is not to exceed twenty (20) minutes. 8) Following the public question and comment session there will be time for questions and comments from council. 9) Following the Council question and comment session, time shall be afforded the media for questions and comments. All questions and comments from the media shall be limited to items that were on the Council agenda and that were addressed during the public and/or Council question and comment session. In the interest of time this rule will be strictly enforced. 10) No member of the public or the media shall ask questions or make comments during the regular business portion of a Council meeting unless asked to do so by the Mayor and/or Council. 11) All motions shall require a second. 12) No legislative motion shall be made regarding a matter that was not on the agenda for regular Council business. The Mayor may make amends and/or additions to the agenda at his/her discretion. 13) Matters being considered in committee must have the approval of at least two (2) members of the respective committee in order for there to be a recommendation to Council regarding the matter. 14) Council members are prohibited from commenting when attending meetings of committees of which they are not a member. This rule will insure that we fully comply with the Ohio Sunshine Laws. COMMITTEE ASSIGNMENTS: Committees for 2016 are as follows: Finance/Legislative/Audit: Chairman Wilma Lambert, Christopher Modranski, and Dan Locke. Personnel/Safety: Chairman Chris Barto, Tom Parker, and Wilma Lambert Public Works: Chairman Tom Parker, Chris Barto and Andy Gonda ELECTION OF PRESIDENT PRO TEM: Parker nominated Chris Barto as president pro tem. Locke moved nominations be closed, seconded by Parker. Roll call vote: Gonda, yes; Barto, abstain; Parker, yes; Lambert, yes; Modranski, yes; and Locke, yes. Vote being 5-0-1. Motion carried. Parker moved, seconded by Gonda to nominate Chris Barto for president pro tem for 2016. Roll call: Lambert, yes; Modranski, yes; Locke, yes; Gonda, yes; Barto, abstain; Parker, yes. Vote being 5-0-1, motion carried. POLICE CRUISER BID: Learned only one bid was received for the two police cruisers. Bid was for $100 for each car. Locke made a motion, seconded by Gonda to accept the bid. Modranski questioned what scrap price was and if the Village would be permitted to look into scrapping the vehicles. Battista could not find any information immediately and told Council he could look into it if they did not accept the bid. With a motion on the floor, the following roll call was taken: Gonda, yes; Barto, no; Parker, yes; Lambert, yes; Modranski, no; and Locke, yes. Vote being 4-2, motion to accept the bid carried. 3

ORDINANCE 2015-47: An ordinance designating the first parking spaces on both sides of southbound Public Square as Cars Only parking spaces was given a third and final reading. Gonda made a motion, seconded by Barto to approve Ordinance 2015-47 as written. Roll call: Barto, yes; Parker, yes; Lambert, yes; Modranski, yes; Locke, yes; and Gonda, yes. Vote being 6-0, motion carried. ORDINANCE 2016-01: An ordinance to make appropriations for current expenses and other expenditures of the Village of Carrollton, State of Ohio, during the fiscal year ending December 31, 2016. Locke made a motion, seconded by Barto to waive the three-read rule as an emergency. Roll call: Gonda, yes; Barto, yes; Parker, yes; Lambert, yes; Modranski, yes; and Locke, yes. Vote being 6-0, motion carried. Mayor Stoneman gave Ordinance 2016-01 a first and only reading as an emergency. Locke made a motion, seconded by Gonda to approve Ordinance 2016-01 as written. Roll call: Gonda, yes; Barto, yes; Parker, yes; Lambert, yes; Modranski, yes; and Locke, yes. Vote being 6-0, motion carried. ORDINANCE 2016-02: An ordinance designating a No Parking Zone on Park Ave. NE between 2 nd Street NE and 3 rd Street NE was given a first reading by title only. ORDINANCE 2016-03: An ordinance accepting the bid of Kimble Recycling and Disposal, Inc. for refuse collection and recycling, and declaring it an emergency. Parker made a motion to waive the threereading rule as an emergency, seconded by Barto. Roll call: Lambert, yes; Modranski, yes; Locke, yes; Gonda, yes; Parker, yes; and Barto, yes. Vote being 6-0, motion carried. Mayor Stoneman gave the first and only reading of Ordinance 2016-03 as an emergency. Locke made a motion, seconded by Gonda to approve Ordinance 2016-03 as written. Roll call: Gonda, yes; Barto, yes; Parker, yes; Lambert, yes; Modranski, yes; and Locke, yes. Vote being 6-0, motion carried. ORDINANCE 2016-04: An ordinance approving the enrollment of all municipal eligible load centers in the Village of Carrollton electric aggregation program was given a first reading by title only. VILLAGE ADMINISTRATOR: Resumes have been distributed to the Personnel Committee. Members are asked to review the resumes and choose their top 2-3 candidates. A list will be complied and then the top candidates will be called for interviews. A Personnel Committee meeting has been set for January 18 th at 6:30 P.M. in Council Chambers. PAYMENT OF BILLS: Locke moved to approve the bills for payment, seconded by Lambert. Roll call: Gonda, yes; Barto, yes; Parker, yes; Lambert, yes; Modranski, yes; and Locke, yes. Vote being 6-0, motion carried. PUBLIC: None. COUNCIL: Locke requested an update from Battista in regards to the water and sewer abatement for the Tanglers. Battista stated he would need to come to the office to view any loan documents currently tied to the water and sewer department. 4

Modranski wanted to make sure that the resident who had contacted Clerk-Treasurer Gonda was given the correct information about the 18 gallon tote. Gonda stated that she did tell the resident she was able to continue to use her smaller tote. Locke inquired if Council should discuss making an offer to Stan Bright for his property that is currently leased to the Village. Battista asked Bright if he could bring a copy of his deed to Clerk-Treasurer Gonda s office so that he can review it. Gonda welcomed Mayor Stoneman. PRESS: Georgette Huff inquired who seconded the motion to sell the cruisers. Huff questioned why there wasn t a copy of the vendor bills. Clerk-Treasurer Gonda informed Huff that there were no vendor bills, only payroll, to be paid because the appropriations had to be passed. Huff clarified that the meeting on January 20 th was just for use of the Vets fields not the other fields in the county. Huff questioned when the every other week recycling program will begin. It was explained that Kimble sent letters out to all consumers and there was a calendar included. Leighann Rutledge questioned if there was a deadline for the letters of interest for the Income Tax Board of Review. A brief discussion followed which Council concluded that January 22 nd would be the deadline for the letters. Huff wanted to know what the Board of Review did. Clerk-Treasurer Gonda gave a brief description and referred to the hand out that the press had received on the Board. ADJOURNMENT: No further business, Gonda moved for adjournment at 7:55 o clock P.M., seconded by Locke. Roll call: Barto, yes; Parker, yes; Lambert, yes; Modranski, yes; Locke, yes; and Gonda, yes. Vote being 6-0, motion carried. /s/ Angela Gonda Angela Gonda, Clerk-Treasurer William J. Stoneman, Mayor Published on the Village of Carrollton website from January 14, 2016 through December 31, 2016 5