1. CALL TO ORDER The meeting was called to order at 8:32 a.m. 2. ROLL CALL Mayor Carman Kidd Councillor Doug Jelly Chris Oslund, City Manager Councillor Patricia Hewitt Doug Walsh, Director of Public Works Mitch Lafreniere, Manager of Physical Assets Steve Burnett, Technical and Environmental Compliance Coordinator Darrel Phaneuf, Public Works Airianna Misener, Executive Assistant OTHER Britt Herd, Miller Paving; Dan MacDoanld Miller Paving 3. REVIEW OF REVISIONS OR DELETIONS TO AGENDA None 4. DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE None 5. APPROVAL OF AGENDA Recommendation PW-2017-032 Moved by: Mayor Carman Kidd Be it resolved that: The Public Works Committee agenda for the August 31, 2017 meeting be approved as printed. Carried
6. REVIEW AND ADOPTION OF PREVIOUS MINUTES Recommendation PW-2017-033 Moved by: Councillor Patricia Hewitt Public Works Committee Meeting Minutes Be it resolved that: The Public Works Committee minutes for the July 6, 2017 regular meeting be adopted as presented. Carried 7. CORRESPONDENCE None 8. PRESENTATIONS Britt Herd Miller Paving Presentation Britt Herd, Head of estimating with Milller Paving provided background on the Roads Program from 2013 to 2017, providing a summary of the yearly paving projects. Miller was seeking the City s feedback on entering into a service agreement. 9. UNFINISHED BUSINESS 9.1 AMEC New Waste Management Capacity Steve Burnett indicated that the capacity estimates based on the 2016 census data are currently under review. Steve Burnett indicated that there are no new updates in regards to the Landfill EA. Landfill monitoring contract with AMEC is due to expired in 2018. As the City is in contractual agreements with AMEC for both the Landfill Expansion Project and the Landfill monitoring, Steve recommends moving forward with an extension to the Landfill Monitoring Contract with AMEC. Chris Oslund inquire on the life expectancy of the current landfill site. Steve and Chris will meet to discuss estimates and timelines in the coming weeks.
Reccomendation PW-2017-034 Moved by: Mayor Carman Kidd Be it resolved that: The Public Works Committee hereby recommends that the City inquire on a two (2) year contract extension with AMEC for the monitoring of the New Liskeard and Haileybury Landfills. 9.2 Access Control Policy Entrance Permits No update. Requests from Ontario One call for locates. No update on the status of the Entrance Permits. 9.3 Lorne Street and FPT 26 lot Subdivision Update Doug Walsh commented that development is moving forward. Doug Walsh indicated that the development continues to move forward. Snow plow concerns on Lorne street. Chris suggested implementing a by-law for drainage. 9.4 Public Works Staff Training Doug Walsh indicated that the majority of the Public Works staff training for 2017 is completed. The Public Works department will look to schedule WHMIS training in September, noted Doug. Training for 2017 is now complete, noted Doug Walsh. 1 day course opportunity for water sewer department and WHIMIS training are being considered. Staff will look into the train the trainer course for the training officer. 9.5 Public Works Department Update Doug Walsh provided the following Department Update: Employee on leave has returned on light duty. Contract employee covering at the cemetery.
Cemetery Grave procedure is currently being reviewed. Upcoming internal posting to fill the Equipment Operator position Overall behind on projects due to weather. Flushing continues. Doug Walsh provided the following Department Update: 2 candidates have been selected to fill the department vacancies. Selected a temp/seasonal Cemetery policy is ongoing Winter preparation is ongoing 9.6 Full Solid Waste Management Program Steve Burnett indicated that the Orange Drop event went well. Chris was in receipt of the final reconsiliation, an approximate amount of eleven thousand dollars will be returned to the City from the Cochrane Temiskaming Waste Management Board. The new Resource Productivity and Recovery Authority has released the municipal funding for the 2015 datacall in where the City will receive approximately $ 213,000 for recycling efforts. As this amount is higher than anticipated, an Admin Report will be presented to Council in the fall providing an update on the Solid Waste Management Program. Chris indicated that the City was in receipt of the audited financial statements from the Cochrane Temiskaming Waste Management Program. A final payout of eleven thousand dollars is pending, once received this will complete the file. Steve expressed interest in attending an upcoming waste free Ontario act conference. It was noted that the financing plan for the purchase of the recycling and garbage bins will be completed by 2017, which is earlier than anticipated. This is a result of the 2017 payment from WDO associated with the Datacall submission. 9.7 Drainage issues Peter s Road Peters road municipal drain is currently out to tender. Staff indicated that the tender closed and proposal s came in higher than anticipated. The City will continue to move forward with the project.
9.8 Closed Roads / Old Roads No update. No update. 9.9 Water Meters After the review of 3 submissions and Council approval, a PO has been issued to Wamco (Sudbury) for the purchase of Neptune meters, noted Steve Burnett. Steve provided an update. The meters have arrived and are all installed aside from one due to fusion piping. Data collection will begin and staff will continue to provide updates. 9.10 STATO Trail Proposals were received last week and came in over the amount that what was allocated. City staff will inquire on the possibility of a contribution by STATO. The 2017 extension is 95% complete noted Doug. Grading work will begin along the existing easement behind the mall. 9.11 North Cobalt Water Stabilization Project Update Connections have been completed for the project, final pump install is needed to complete the project. Payment was processed. Currently ensuring proper pressures within the system. Schedule C is pending completion.
9.12 2017 Roads Surfacing Program Miller Paving is currently working on road projects. Surface treatment is scheduled to begin the second last week of July, noted Doug. On-going. 9.13 Clean Water Wastewater Fund Update The RFP for the Clean Water Wastewater Fund is open. The mandatory site visit took place on July 4, 2017. The closing date has been extended. City staff were notified that the funding can be extended up to 40%. The Design/Build Iron Removal Project has been awarded to Pedersen Construction. The City is still waiting on approval on timelines for extension. 9.14 Temiskaming Shores Infrastructure Upgrades & Gray Road Update Elm street section of the project is progressing well, noted Doug Walsh. Ongoing. 9.15 Pronor Development No update - City staff reviewed the geotechnical engineers report. The City will accept the report however will draft correspondence outlining the associated concerns. No update. 9.16 Roads Needs Study This item was discussed under 8. Presentations. On-going, an admin report will be presented at the regular Council meeting on September 5, 2017.
9.17 Aginco Eagle Landfill Request City staff met with Aginco Eagle to discuss their landfill request. A draft agreement was sent to Aginco Eagle. Council presented concerns with the longterm risk associated. 9.18 Chamber of Commerce parking lot winter maintenance On-going property maintenance concerns. Steve Burnett explained that the bus is turning within close proximity of the City s sewer service structure. The committee directed staff to draft correspondence outlining the concerns. On-going. 9.19 Riverside Drive Parking Request The committee directed staff to draft correspondence. The city is currently in the process of reviewing the parking concerns on Riverside Drive with the intent of amending the traffic by-law. On-going. 10. NEW BUSINESS None 11. ADMINISTRATIVE REPORTS The Committee reviewed the following Administrative Reports. PW-030-2017 STREETSCAN Agreement PW-031-2017 Tender Award Winter Sand MEMO 017-2017-PW OCIF Application
12. CLOSED SESSION None 13. NEXT MEETING The next meeting of the Public Works Committee is scheduled for October 12, 2017 to commence at 8:30 a.m. 14. ADJOURNMENT Recommendation PW-2017-035 Moved by: Mayor Carman Kidd Be it resolved that: The Public Works Committee meeting is adjourned at 10:58 a.m. Carried CHAIR RECORDER