SYOSSET FIRE DISTRICT BOARD OF FIRE COMMISSIONERS MEETING MINUTES December 11, 2017 Present: Richard Roseo, Chairman Giovanni Graceffa, Vice- Chairman Rohit Dhawan, Commissioner Robert Swanson, Commissioner Andrew Dick, Commissioner Jack Randazzo, Superintendent Karen Borrelli, Secretary/Treasurer Robert E. Lee, Director of Purchasing Nicholas Cappadora, Counsel s office Douglas Share, Chief of Department Louis Ignagni, Sr. Firehouse Maintainer Jack Lord, Sr. Firehouse Maintainer The Chairman called the meeting to order at 6:00 p.m. All rose for the pledge. A moment of silence was offered for troops serving this country and departed department members. A motion to approve the 11/27/17 minutes was made by Commissioner Dhawan, seconded by Commissioner Dick and adopted 4-0. Commissioner Graceffa abstained. A motion to approve the CFM auditing services contract for the Fiscal Year 2017 audit was made by Commissioner Graceffa, seconded by Commissioner Dhawan and adopted 5-0. A motion to approve the gym use request for Christine Feibert, Auxiliary, was made Commissioner Dick, seconded by Commissioner Graceffa and adopted 5-0. A motion to approve the removal from inventory of 1 Turnout Coat, Black, Morning Pride #0908006725 and 1 Bunker Pants, Black, Morning Pride #0908009057 worn condition, near end of life, too many repairs required, issued to R. Feibert, new gear issued, was made by Commissioner Dhawan, seconded by Commissioner Swanson and adopted 5-0. Chiefs Agenda Monday, December 11, 2017 1) Injuries: None 2) Exposures: None 3) Accidents: 4) New Officers: Christopher McDermott 2 nd Lt of Co. 5 A motion to approve pending McDermott meets all criteria/training was made by Commissioner Dhawan, seconded by Commissioner Graceffa and adopted 5-0. 5) Resignations/leaves/transfers/change of address: A. FF Christina Cosentino resigned effective Co. 4 mtg.
B. FF David Cohen resigned effective 12/5, is on suspension for not completing on-line classes, Chiefs recommendation is to accept resignation with letter in file that charges were pending. C. Capt. Melissa Froelich In active Exempt as of Jan 1, 2018 D. George Katsaros - resigned Co. 4 E. Jeff Zero - leave 6) Applications for membership: A. Robert Passible Fire Co. 5 B. Dana Linden EMS Co. 6 C. Glen Cohen - EMS (Returning) 7) New chauffeurs: Joe Fasano arrives at 6:10 pm. 8) New business/requests: A. Should we allow members who are over 21 but not chauffeurs to drive the vans in nonemergency mode/events No, keep as must have ambulance chauffeur status B. Company 5 requests the use of a van for Santa on the trucks for Juniors MOTION: Comm. Swanson SECOND: Comm. Graceffa ADOPTED: 5-0 C. Company 4 requests the use of a pick up for Santa on the trucks MOTION: Commissioner Swanson SECOND: Comm. Graceffa ADOPTED: 5-0 D. Scheduling dates for medicals in 2018 Chiefs will contact Beth Adams E. Membership plans for 2018 meeting with Division of Training. Looking to swear in new members two times per year, January and July. In the time leading up to their swearing in would like to have applicants attend drills (not participate), have them assigned pagers that they will sign for and have them keep a log of which runs they could have attended. Hoping to spread out the orientation and better prepare a new member. Board is in agreement with plan. 9) Old business: A. Mask fit testing Chiefs will discuss with Beth Adams, will need a determination before 2018 physicals. B. Red Alert update Point system has been updated to calculate leaves, new membership, ridership, standbys, chargeable alarms on suspension. Still working on how to integrate inhouse program with Red Alert. C. Bunk Room access Now that Station 3 is open can we revisit have individual access to the bunk rooms, believe it is a better way to track who goes in and out, including Wednesday night crew at Station 2. The Board will discuss and revisit at the next Board meeting. Joe Fasano departs at 6:30 pm. Commissioner Swanson brought up that out of District members must notify the company secretary 30 days before moving. Restriction on percentage of out of District members. The chief will send a list of who is out of district and notify the membership reminding them of the 30-day rule. 10) Executive Session: Yes Treasurer/Secretary Claims to be paid: $114,430.08
Prepaid Claims: $ 17,358.64 Reserves: B&G $ 75,268.30 LOSAP $ 10,125.23 The above claims were approved for payment on a motion by Commissioner Dhawan, seconded by Commissioner Dick and adopted 5-0. CORRESPONDENCE - Invitation to Plainview FD Installation Dinner Saturday, January 27, 2018, RSVP by 1/5 - Invitation to East Norwich Fire Co. Installation Dinner Saturday, January 13, 2018, RSVP by 12/30 OTHER ITEMS Change to election Board, need to replace Marie Tuck, Ballot Clerk with Ann Steffens MOTION: Comm. Graceffa SECOND: Comm. Dhawan ADOPTED: 5-0 - Gentile, Pismeny, and Brengel in for field work 12/13/17-12/14/17 - AVAYA delivery and acceptance certificates - Amendment to Intermunicipal agreement with Town of Oyster Bay signed by Deputy Supervisor, will be sent to Town Attorney with check - Budget to Actual report, will need to make some adjustments, will have by next Board meeting - Mike Gamba request for increase in 2018 agreement to $1600/mo for 3 stations, vs. $1400/month which was a reduction from two years ago of $1500/mo Board will discuss for next meeting. - Contacted by Senator Marcellino s office regarding an old Capital Assistance Grant for Woodland Rescue equipment for $50K from 2003. This program no longer exists. Looking for a letter from us to release $50K and can put through another grant request for a capital project (anything that lasts over 10 years) we have planned. Grant funds could be processed within 6 months. Director of Purchasing Report The rebid of the landscaping maintenance will open on 12/18. All previous bidders were sent a copy. The member in question has also received a copy. The current landscaping work is being done by the old landscaping company by purchase order. A requisition was received for $2,630. for the creation of tables/forms through Alpine software to implement the new QA/QI procedures. A motion to approve was made by Commissioner Dick, seconded by Commissioner Swanson and adopted 5-0. A bill was received from Preferred Landscaping for $450 for clean-up of debris and backhoe on Fire Prevention Day. A motion to approve invoice was made by Commissioner Graceffa, seconded by Commissioner Dick and adopted 5-0. An invoice was received for the renewal of First Responder newspaper. The cost of a one-year subscription is $164.00. A motion to approve the renewal was made by Commissioner Dick, seconded by Commissioner Graceffa and adopted 5-0. An invoice was received to renew dues in the Association of Fire Districts of Nassau County. The Board does not wish to renew.
A requisition was received for the annual maintenance and service plan for the payroll hand scanners/time clock. The cost for one year is $2,476.00. A motion to approve the renewal of the maintenance plan was made by Commissioner Swanson, seconded by Commissioner Graceffa and adopted 5-0. Superintendent s Report 12/11/17 Discussions/Signatures/Approvals: Approval- Station 3 new refreshment top replacement sample at no cost to the District. Cambria quartz Wellington product code 1245 Waterstone collection. New/Update: LED Signs units ordered and installation pending at HQ and Sta 2 Landscaping bid all District properties Re Bid HQ main roof replacement to go out for bids Station 3 punch list items being worked on- we passed the Fire Marshall Inspection, Towns final list for C of O being worked on by Frank Relf and VRD 83 Cold Spring Rd memorial park- In Progress- Memorial Park- All paperwork is completed and signed. Replacement of 5814- on order Replacement of 5810- on order Avaya- phone system installation completed at all stations. Commissioner Roseo stepped out at 7:05 pm. New scheduling program System that was presented is $12/mo. per employee, is reduced to $10/mo. if done with an annual contract. Total cost for 6 months is $3456.00. If we decide to continue for the year a credit will be given to reduce to the cost of an annual contract. Other quotes have been received between $15K-$25K. Would like to start this 6-month trial in January. A motion to approve purchasing 6 months of the scheduling program was made by Commissioner Dick, seconded by Commissioner Graceffa and adopted 4-0. Commissioner Roseo returns at 7:09. A motion to increase the dollar amount the District is willing to pay for a District I phone to $300.00 from $200.00 was made by Commissioner Dhawan. Any amount over $300.00 will be reimbursed to the District. The motion was seconded by Commissioner Dick and adopted 5-0. The current model I-Phone will be purchased for Commissioners, Chiefs, District Officers, and Superintendent at a cost not to exceed $300.00 per phone. Any amount over the $300.00 allowed will be reimbursed to the District by the individual. Pending: ESIP/McNeil risk assessment meeting went well. Waiting for their report. Knox box- waiting for FDIC for new software with ability for one-time codes that is expected out next year. District can purchase on our end and upgrades will be software only. Estimated $10,000.00 HQ renovation of 1st floor district office - On Hold HQ Phase II retaining wall- on hold ISO - working on collecting data for new parameters and potential modifications to lower rating. Chiefs: SCBA- replacement testing Extrication- replacement testing. Chief Obrien to advised. Portable Radio replacement- Testing new units
District- Member Issued Equipment Pending/Returned: David Cohen 273- e mail 12/7/17 effective 12/31/2017 03902469 FACEPIECE, AV2000 X-LARGE SCOTT AV2000 03902469 X-L 1 03902490 HELMET NEW YORKER CAIRNES NEW YORKER ADJ 1 076935 HARNESS, GEMTOR 541 NYC GEMTOR 541NYCL-2 076935 36"-50" 1 090800904 PANTS TURNOUT BUNKER, 38 MORNING PRIDE 0908009046 38X31 1 11102FU1 EXO ESCAPE SYSTEM WITH PETZL EXO D-30 15B 11102FU1155 1 151100748 COAT TURNOUT GEAR, HONEYWELL/MORNING 1511007486 46 29/35 1 151100749 BUNKER PANTS TURNOUT HONEYWELL/MORNING 1511007493 40 X 31 1 273ACCT RFID TAG,STICKER, ICLASS H.I.D. 2060PSSNN 16146249059006087553 1 273IDCAR ID CARD, DEPARTMENT SYOSSET FD DEPARTMENT 273 ID CARD 1 273PPLCR PARKING PLACARD, SYOSSET FIRE DISTRICT 273 PARKING PLACARD 1 40032KEY KEY, CORBY KEY, PROXKEY III HID PROXKEY III KEYFOB, 40032 KEY 1 P1092 PAGER, MOTOROLA MINITOR 5 MOTOROLA MINITOR 5 136WNV7210 1 WP310648 BOOTS FIREFIGHTING, WARRINGTON PRO WP310648260 11E 1 Christine Cosentino 451- E Mail 12/7/17 Effective immediately 04992229 RESCUE COAT, EMS HI-VIS GLOBE EMSRESCUE COAT 04992229 COAT X-SMALL 1 04992277P RESCUE PANTS, EMS NAVY GLOBE EMSRESCUE PANT 04992277 PANTS SMALL 1 070701111 COAT TURNOUT, MORNING MORNING PRIDE 0707011116 036263229 1 070701112 PANTS TURNOUT BUNKER, 30 MORNING PRIDE 0707011129 30 X 26 1 451EXTGL GLOVES, EXTRICATION RINGER GLOVES 313-314 451EXTGLOVES SMALL 1 659IDCAR ID CARD, DEPARTMENT SYOSSET FD DEPARTMENT 659 DEPARTMENT ID 1 P1116 PAGER, MOTOROLA MINITOR 5 MOTOROLA MINITOR 5 136WNV7230 1 WP310203 BOOTS FIREFIGHTING WARRINGTON PRO WP310203433 5 D 1 James Annucci- 355 Spoke to Chief Share, James found his Badge and will return. 355BADGE BADGE, DEPARTMENT BLACKINGTON B495 CUSTOM 355 BADGE 1 Anthony Nocella 589 E mail 9/26/17 Police report being filed 11/27/2017 Inventory# Description Make and Model Serial# Size Quantity 589BADGE BADGE, DEPARTMENT BLACKINGTON B495 589 BADGE 1 RETURNED EQUIPMENT RETURNED SINCE LAST REPORT LOST ITEM MEMBER RETAINING ITEM AS PER POLICY Frank Relf, the architect for Station 3 is looking for additional monies due to an additional scope of work, post approval amendment drawings (which the GC is responsible for), a sketch of the canopy, and sketches/help with the permit package for the canopy and fence. A meeting is set for Thursday to discuss. Committee Reports: o Commissioner Roseo attended the Company 5 meeting at Station 3 Wednesday with the Superintendent. Have heard no complaints, all seem happy to be back in the building. Superintendent was able to answer their questions. o Commissioner Graceffa wanted to update the Board on Liro acquiring Sidney Bowne. There is still nothing official but Liro is acquiring all of Bowne s assets and none of their liabilities.
Bowne will remain an independent company for liability and pending lawsuits. There will be no conflict of interest. o Commissioner Dhawan had nothing to report o Commissioner Swanson had nothing to report o Commissioner Dick had nothing to report An audience to the public was called for. No one rose to speak. A motion to enter in to Executive Session was made by Commissioner Graceffa, seconded by Commissioner Dick and adopted 5-0. General session recessed at 7:32 p.m. Present: Richard Roseo, Chairman Giovanni Graceffa, Vice Chairman Rohit Dhawan, Commissioner Robert Swanson, Commissioner Andrew Dick, Commissioner Jack Randazzo, Superintendent Karen Borrelli, Secretary/Treasurer Nicholas Cappadora, Counsel s Office Douglas Share, Chief Louis Ignagni, Sr. Firehouse Maintainer Jack Lord, Sr. Firehouse Maintainer Executive Session convened at 7:38 p.m. Discussion with Chief regarding members on leave of absence. Chief Share departs at 7:48 pm. Discussion regarding member moving out of District to another fire department, can he keep his gear? No. His company can purchase his helmet for ornamental purposes only. Discussion of employee evaluations. Discussion of pending employee disciplinary actions. Discussion of looking into cost and feasibility of hiring an HR consultant Jack Lord and Lou Ignagni depart at 8:40pm. Continued discussion of employee evaluations. Discussion of comp time for District employees and flex time clarification Jack Randazzo and Karen Borrelli asked to step out at 9:00pm. Karen Borrelli returns at 9:15 pm. Continued discussion of comp time policy. Executive Session was adjourned at 9:52 p.m.
Present: Richard Roseo, Chairman Giovanni Graceffa, Vice Chairman Rohit Dhawan, Commissioner Robert Swanson, Commissioner Andrew Dick, Commissioner Jack Randazzo, Superintendent Karen Borrelli, Secretary/Treasurer Nicholas Cappadora, Counsel s Office General session was reconvened at 9:53 p.m. A motion to approve two new member applications (Passible and Linden) and the return of Glen Cohen was made by Commissioner Graceffa, seconded by Commissioner Swanson and adopted 5-0. A motion to approve the resignations of C. Cosentino, D. Cohen, M. Froelich, and G. Katsaros was made by Commissioner Dhawan, seconded by Commissioner Dick and adopted 5-0. There being no further business before the Board the meeting was adjourned at 9:56 p.m. Karen Borrelli