Board of Trustees Dr. Andrew Bland, President Cindy Weber, Vice President Larry Estep, Sec/Treasurer Tom Helfrich, Trustee Darrin Rendleman, Trustee Limestone Township Fire Protection District Larry W. Gilmore, Fire Chief 6105 W. Plank Rd. Peoria, Illinois 61604 T (309) 697-4312 F (309) 697-4860 Board@LimestoneFire.net www.limestonefire.org BOARD OF TRUSTEES MEETING MINUTES Called to order on THURSDAY, MARCH 12, 2015 AT 7:11 PM by Trustee Bland Central Fire Station - 6105 W. Plank Rd. - Meeting Room - Peoria, Illinois 61604 CALL TO ORDER MOMENT OF SILENCE PLEDGE OF ALLEGIANCE I. ROLL CALL BY BOARD SECRETARY Trustee Helfrich - Present, Trustee Rendleman - Present, Trustee Weber - Present, Trustee Estep - Present, Trustee Bland - Present. 5 of 5 Trustees present. II. III. IV. FIRE FIREFIGHTER APPLICANTS (MAY BE DONE IN CLOSED SESSION) REPORT OF DISTRICT ACCOUNTANT REVIEW AND APPROVAL OF TREASURER S REPORT A. February 2015 Treasurer s report Motion to approve the February 2015 Treasurer s Report by Trustee Weber. Seconded by Trustee Rendleman. No MINUTES THUR., MARCH 12, 2014 Page 1 of 5
V. REVIEW AND APPROVAL OF NON-REOCCURRING BILLS Item $ Total From PO # Account Annual MABAS Dues 425 MABAS Div 36 561 Annual I AM RESPONDING License Renewal 795 MABAS Div 36 527 Replace Tire on 333 345.34 Rocket 14-206 502 911 Printer Paper 49.99 Staples 14-207 527 Simple Green and windshield washer fluid & 333 blades 70.76 O Reilly 14-208 502 Hand tools and wall thermoometer 22.68 B Ville Hdwr 14-209 555 Equipment Batteries (Airpacks) 289.69 Interstate 14-210 566 Repair recoil and Hurst Unit 68.63 Midwest 14-211 565 Station Supplies 73.88 Walmart 14-212 555 Repair to Unit 324 349.33 Global 14-213 502 Uniform Shirts 233.50 Sam Harris 14-215 566 Replace EGR Valve on 333 865.18 Centre State 14-216 502 Fuses and 1 driver insert 7.98 Blvue Hdwr 14-217 555 Medical Suppies 803.05 EMP 14-218 569 Oil change for Brush 353 41.05 Uftring 14-219 502 Testing & Recharing Fire Extinguishers 159.60 Getz Fire 14-228 556 Network Switch (Visa) 119.06 Best Buy 527 HDMI Cable, Ipad Charging Cable (Visa) 117.06 itravel 527 Building Construction Mtg & Refreshments (Visa) 29.50 Various 562 GOOGLE DRIVE STORAGE (DEC, JAN, FEB) (Visa) 5.97 Google 527 Stamps (Visa) 39.20 Kroger 527 Motion to approve $4911.45 in non-reoccurring expenses by Trustee Estep. Seconded by Trustee Weber. No VI. VII. REPORT OF DISTRICT ATTORNEY (MAY BE DONE IN CLOSED SESSION) REVIEW AND APPROVAL OF MEETING MINUTES A. Regular meeting minutes of February 12, 2015 $ 4,911.45 MINUTES THUR., MARCH 12, 2014 Page 2 of 5
Motion to approve the February 2015 Meeting Minutes by Trustee Weber. Seconded by Trustee Rendleman. No VIII. IX. CITIZEN REMARKS AND CORRESPONDENCE REPORT OF COMMAND For the month of February there were 118 calls. Through today s date we have responded to 240 calls. Nate Nelson will be on a 90 day leave of absence. Tim Conover is on an indefinite leave of absence. Discussion on status of Truck 344. The turntable is leaking hydraulic fluid. Cost estimate to fix, part and labor, is $15,500. The truck needs brakes totaling $1200. The truck is due it s five year maintenance at $970 and it s annual PM at $1300. Motion to spend up to $20,000 to fix Truck 344 by Trustee Estep. Seconded by Trustee Helfrich. No further The offer to sell 332 to Chad Helfrich is no longer valid based on non payment. We will reopen the bidding process for 332. Recruitment & Retention Initiative. The Fire District is working with the Peoria County Chiefs association to utilizing a Federal Grant to market the district for recruiting and retention. Utilizing volunteerfirefighter.org Without objection Chief s directive 7 and directive 8 are unanimously approved. Without objection the meeting was recessed at 8:20pm by Trustee Bland. Meeting called back to order at 8:31pm. Trustee Helfrich - Present, Trustee Rendleman - Present, Trustee Weber - Present, Trustee Estep - Present, Trustee Bland - Present. 5 of 5 Trustees present. X. BUDGET REQUEST Item Qty. $ / Each $ Total LFD Pays Grant Pays Account Fire Pagers 6 412 2472 2472 0 592 P-25 Radio Clips 10 40 400 400 0 592 SCBA Mask 10 215 2150 2150 0 566 SCBA Mask Bags 18 40 720 720 0 566 SCBA Straps 45 10 450 450 0 566 Ipad Vehicle Mount 1 275 275 275 0 598 Firefighter Physical 1 179 179 179 0 567 Floor Mats 1 126 126 126 0 555 $ 6,772 $ 6,772 $ 0 Motion to approve $6772 in budget request by Trustee Estep. Seconded by Trustee Helfrich. No further MINUTES THUR., MARCH 12, 2014 Page 3 of 5
XI. BRICKS & MORTOR PROGRAM A. Building project committee report Motion to withhold snow removal services payment of $1911 to Blackshore services until they have repaired the damage they did to Station 4 landscaping to the Fire District s organization by Trustee Rendleman. Seconded by Trustee Weber. No 1. Review and approval of Change Order #6 totaling $12,585 Motion to approve Change Order #6 by Trustee Estep. Seconded by Trustee Bland. No further discussion. Motion carried 5-0. 2. Discussion on need for prevailing wage for tree removal services No vote occurred. a) Review and approval of Tree Removal Services for Station 2 & Station 5 from Buskirk requiring prevailing wage for a total of $4385 b) Review and approval of Tree Removal Services for Station 2 & Station 5 from Buskirk (no prevailing wage) for a total of $2725 Motion to approve $2725 for tree removal services by Trustee Estep. Seconded by Trustee Helfrich. No 3. Budget Review B. Building Project Expense Approvals Item $ total Account Station 4 Plumbing - Additional Hose Bibs - JC Dillon 748 96044 Motion to approve Building Project Expenses of $748 by Trustee Estep. Seconded by Trustee Rendleman. No C. Review and approval of drawdown payment #11 to Peoria Metro for $308,752.31 Motion to approve the payment for Drawdown request #11 to Peoria Metro in the amount of $308,752.31 by Trustee Bland. Seconded by Trustee Estep. No D. Review and approval of payment to FMG for Architectural Construction Administration for $2724 Motion to approve the payment to FGM for Architectural Construction Administration in the amount of $2724 by Trustee Estep. Seconded by Trustee Weber. No XII. OLD BUSINESS $ 748 A. Review and approval of Trustee mileage expense reimbursement to Larry Estep total $98.45 MINUTES THUR., MARCH 12, 2014 Page 4 of 5
Motion to reimburse Larry Estep for mileage in the amount of $98.45 by Trustee Bland. Seconded by Trustee Helfrich. No XIII. XIV. XV. XVI. XVII. NEW BUSINESS OTHER BUSINESS THAT LAWFULLY COMES BEFORE THE BOARD CLOSED SESSION - ROLL CALL VOTE BY BOARD SECRETARY A. Personnel B. Attorney ANNOUNCEMENT/ACKNOWLEDGEMENTS SETTING OF PLACE AND TIME FOR NEXT MEETING OF BOARD OF TRUSTEES The next meeting of the Board of Trustees is the regular monthly meeting on April 9, 2015 at 7:00PM at Limestone Central Station located at 6105 W. Plank Rd. Peoria, IL 61604 XVIII. ADJOURNMENT Motion to adjourn the meeting at 9:21pm by Trustee Weber. Seconded by Trustee Helfrich. No further MINUTES THUR., MARCH 12, 2014 Page 5 of 5